CITY
COMMISSION
MEETING AGENDA
April 6, 2009 – 5:00 p.m. – Executive Session
April 7, 2009 – 5:00 p.m. – Regular Meeting
(Posted on webpage at 4:45 p.m. on 04/02/09)
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Updates:
04/07/09 @ 9:30 a.m.
- Added to Proclamations – Proclaim the month of May 2009 as Bicycle Safety Month and the week of May 11 – 15, 2009 as Bike to Work Week.
- Added correspondence to Regular Agenda Item No. 2 – Local Purchasing Policy.
04/03/09 @ 2:45 p.m.
- Removed Consent Agenda Item No. 10 – Receive LCS 2008 Annual Report – and moved it to the Future Agenda Items memo to be received on April 21, 2009.
APRIL 6, 2009 – 5:00 P.M.
A. EXECUTIVE SESSION:
1. Consider motion to recess into Executive Session for the discussion non-elected personnel matters. The justification for the executive session is to discuss the City Manager’s performance evaluation. The regular meeting of the City Commission will reconvene at approximately 6:30 p.m.
ACTION: Approve motion to recess into Executive Session, if appropriate.
APRIL 7, 2009 – 5:00 P.M.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 12 – 18, 2009 as National Library Week.
2. Proclaim the month of April, 2009 as Fair Housing Month.
3. Proclaim the month of April, 2009 as Parkinson’s Disease Awareness Month.
4. Proclaim the month of April, 2009 as Bicycle Safety Month and the week of May 11 – 15, 2009 as Bike to Work Week.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/24/09.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 02/18/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Waive purchasing requirements and authorize the purchase of three Motorola MDC Model MW810 data units and accessories from Motorola for $29,441.76. This is a sole source vendor, utilizing Kansas State Contract #28440. Bid Memo
b) Approve the purchase of software licenses to manage two additional VMWare servers from Software House International, in the amount of $16,042.00. Staff Memo
c) Set bid opening date of April 28, 2009 for the purchase of a front loader, a hook lift, three rear loaders, and a roll-off truck for the Public Works Department. Staff Memo & Attachments
6. Adopt the following ordinance(s) on second and final reading:
a) Charter Ordinance No. 38, repealing Charter Ordinance No. 25 relating to the quorum of the Governing Body.
b) Ordinance No. 8375 for Text Amendment TA-1-1-09 to amend various sections of Chapter 20 of the Development Code to reference the Lawrence SmartCode. Incorporation By Reference
c) Ordinance No. 8378, allowing the keeping of chickens and ducks within the City limits
d) Ordinance No. 8382, allowing possession and consumption of alcoholic beverages on certain city property pursuant to a Jackpot Saloon and Music Hall Sidewalk Dining License.
e) Ordinance No. 8383, authorizing alcoholic beverages in the 8th Street Taproom, 801 New Hampshire, sidewalk hospitality area.
f) Ordinance No. 8384, establishing the policy and procedures for economic development incentives, including tax abatements, for the City of Lawrence, Kansas; establishing requirements for companies receiving economic development incentives; repealing Ordinance No. 7706 and Chapter 1, Article 21 of the Code of the City of Lawrence, Kansas, 2009 Edition and amendments thereto.
g) Ordinance No. 8385, establishing NO PARKING along the south side of Greever Terrace between Virginia Street and Louisiana Street except in the recessed area.
7. Adopt the following resolution(s):
a) Resolution No. 6831, ordering the construction of Exchange Place and Fairfield Street from the intersection of O’Connell Road to the intersection of East 25th Terrace, including property acquisition, bicycle facilities, sidewalks on both sides, subgrade stabilization, stormwater improvements, waterlines within the public right of way, and other necessary and appropriate improvements, and waive the requirement for the developer to provide the city 25% of the estimated costs of the improvements. Staff Memo & Attachments
b) Resolution No. 6832, ordering the construction of sanitary sewer improvements including a sanitary sewer lift station and gravity mains for Fairfield East Addition No. 3, lift station equipment and controls, manholes, sewer lines and other necessary and appropriate improvements, and waive the requirement for the developer to provide the city 25% of the estimated costs of the improvements. Staff Memo & Attachments
8. Approve Special Event SE-3-6-09, requested for a Country Produce tent sale at the Sears parking lot, 2727 Iowa Street from July 14 through August 12, 2009. Staff Report
9. Initiate Text Amendments to various sections of Chapter 20 of the Development Code to address implementation issues regarding Parking, Plan Approvals/Extensions, and Site Plan Notice provisions in the Code for future public hearing at the Planning Commission. Staff Memo
10. REMOVED AND PLACED ON FUTURE AGENDA ITEMS MEMO FOR APRIL 21, 2009. Receive
annual report for SUP-01-02-07, Lawrence Community Shelter at 944 Kentucky/214
W. 10th Street. Staff
Memo LCS
2008 Annual Report
11. Approve request from Lawrence Community Shelter for reallocation of Salvation Army Emergency Shelter/Day Services funding in 2009. Staff Memo
12. Approve funding in the amount of approximately $40,000 for the installation of a mid-block pedestrian-activated signal on Peterson Road west of Arrowhead Drive. Staff Memo & Attachments
13. Approve as “signs of community interest” a request from the Lawrence Region Antique Automobile Club of America, in connection with the Lawrence Swap Meet, to place temporary directional and notification signs along 23rd Street in the area of the Douglas County Fairgrounds on May 1 – May 3, 2009.
14. Authorize the City Manager to execute an Engineering Services Agreement in the amount of $388,990 with Black & Veatch for Design Phase Engineering services in conjunction with project WW0601 improvements to the Anaerobic Digester Process at the City of Lawrence Wastewater Treatment Plant. Staff Memo
15. Authorize the City Manager to enter into a Pipeline License Agreement with BNSF Railway Company in conjunction with Pump Station No. 25 and Force Main Upgrade, Project No. CS0707. Staff Memo
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider approving payment of $75,000 to the Lawrence Douglas County Bioscience Authority for the construction and operation of the Bioscience Incubator on the West Campus of the University of Kansas. Staff Memo
ACTION: Approve payment of $75,000 to the Lawrence Douglas County Bioscience Authority, if appropriate.
2. Receive staff report regarding local purchasing preference policies. Staff Memo & Attachments Correspondence - Added 04/07/09
ACTION: Adopt on first reading, Ordinance No. 8386, establishing a local purchasing preference policy, if appropriate.
3. Consider awarding bid for nine (9) police cars for the Police Department to Shawnee Mission Ford for $196,896. Staff Memo & Attachments
ACTION: Award bid for nine (9) police cars for the Police Department to Shawnee Mission Ford, if appropriate.
4. Receive reports on Freenet agreements with the City of Lawrence and approve right-of-way agreement with Freenet for the use of City right-of-way near the intersection of 23rd and Harper Streets. Agreement Compliance Staff Memo & Attachments Franchise Fees/Agreement Summary Staff Memo & Attachments
03/24/09 City Commission Meeting Materials:
Staff Memo & Attachments Correspondence
ACTION: Receive reports and approve right-of-way agreement with Freenet for the use of City right-of-way near the intersection of 23rd and Harper Streets, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/03/09
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Establish possible date for City Commission study session with the Community Commission on Homelessness (CCH) to discuss an interim/temporary emergency shelter after May 1, 2009. Due to the Salvation Army closing its emergency shelter effective May 1, 2009, the CCH is requesting the study session be held before May 1, 2009.
§ Kay Kent Excellence in Public Health Service Award, in conjunction with National Public Health Week Staff Appreciation, Wednesday, April 8, 12:00 – 1:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor.
§ Economic Stimulus meeting for area agencies providing social services, Thursday, April 9, 3:00 – 5:00 p.m. Location: Plymouth Congregational Church, 925 Vermont Street. Brochure
§ Friday, April 10, Police Recruit Graduation Ceremony, 6:00 p.m. (Social Hour), 6:45 p.m. (Invocation, dinner, and ceremony). Location: Maceli’s.
§ Peak Oil Task Force, Thursday, April 23, 4:00 p.m. Location: City Manager’s Conference Room, 4th Floor, City Hall.
§ Celebration of 14 years of Leadership at the University of Kansas in honor of Bob Hemenway, Saturday, May 2, 3:00 p.m. Location: Lied Center.
§ Governing Body Institute, May 8-9. Location: Capitol Plaza Hotel, 1717 SW Topeka Blvd. Brochure
§ Lawrence Municipal Airport 80th Birthday Celebration, May 16, 10:00 a.m. – 4:00 p.m. Location: Lawrence Municipal Airport.
§ City offices closed Monday, May 25 in observation of Memorial Day.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
One position, held by Steve Burd, expires 04/30/09. Mr. Burd is eligible for reappointment to an additional term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Mechanical Code Board of Appeals:
Two positions, Sparkes and Mohr, expire 03/31/09. Both are eligible for reappointment to additional terms.
One position, held by Ken McGovern, expires 04/30/09. Mr. McGovern is eligible for reappointment to an additional term.
One position, held by Terry Leibold, expires 04/30/09. Mr. Leibold is eligible for reappointment to an additional term.
Sales Tax Audit Committee:
The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.
Sustainability Advisory Board:
One vacancy for the un-expired position held by Paul Dietz, which expires 12/31/10.
Three positions, Ziegelmeyer, Woods and Miller, expire 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term. Mr. Woods and Mr. Miller are both eligible for reappointment to additional terms.