CITY
COMMISSION
MEETING AGENDA
October 28, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 10/23/08)
(10MB files take approximately 45 seconds to open)
Updates:
10/27/08 @ 3:40 p.m.
- Defer for further staff review, Consent Agenda Item No. 7 – Adopt on first reading, Ordinance No. 8300, (homeless facility text amendments) incorporating by reference, TA-04-03-08.
- Added correspondence to Regular Agenda Item No. 2 – Adopt on second and final reading, Ordinance No. 8331, rezoning approximately .48 acres (Z-05-10-08) from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road.
- Corrected the acreage in Regular Agenda Item No. 4 (PP-07-08-08 – Boardwalk Addition) from 1.07 acres to 7.07 acres. The staff report and minutes have been updated to reflect the correction.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of Employee Service Awards.
2. Proclaim Friday, October 31 as “Halloween Beggars Night.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/14/08.
2. Receive minutes from various boards and commissions:
Planning Commission meetings of 09/22-24/08
Hospital Board meeting of 09/17/08
Traffic Safety Commission meeting of 09/08/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve sale of surplus vehicles on Gov Deals. Staff Memo
b) Approve Change Order No. 6 to the construction contract with CAS Construction LLC for the Phase II Clinton Water Treatment Plant Expansion Project, increasing the contract amount by $32,749.36. Staff Memo & Attachment
c) Approve Final Change Order to LRM Industries in the amount of $111,207.77 for additional work added to the 2008 Overlay & Curb Repair Program, Phase 2, Project No. PW0809, City Bid No. B08050. Staff Memo & Attachments
d) Approve bid for police uniforms, equipment, and supplies to various vendors in the amount of $173,650.39. Bid Memo & Attachments
7. Adopt on first reading, Ordinance No. 8300, incorporating by reference, a Text Amendment (TA-04-03-08), to Chapter 20 of the Lawrence City Code (Land Development Code) to define and permit various homeless facilities. (Text Amendment approved by City Commission on 10/14/08).
DEFERRED INDEFINITELY
8. Adopt on second and final reading, Ordinance No. 8280, amending Section 9-607 of the City Code related to the issuance of notices of violation under the environmental code.
9. Adopt the following resolution(s):
a) Resolution No. 6807, adopting an identity theft prevention program for the City of Lawrence Utility Department and Utility Billing Operations. Staff Memo & Attachments
b) Resolution No. 6809, adopting an identity theft prevention program for the City of Lawrence Community Development Block Grant (CDBG) Program. Staff Memo & Attachments
c) Resolution No. 6810, setting a public hearing date of December 9, 2008, to discuss the condition of the dilapidated structure at 1207 E. 13th Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments
10. Receive third quarter report on outreach case management services from Bert Nash Community Mental Health Ce nter.
11. Receive request from Brian Kemp of Paul Werner Architects, to use eight (8) public parking spaces at 123 W. 8th Street for construction staging. The applicant is no longer requesting transfer of ownership of public parking spaces. Refer to staff for review.
12. Receive progress report from Lawrence Community Shelter on the Good Neighbor Agreement.
13. Receive letter from Terence Leibold of Barber Emerson, LC regarding the non-conforming use of 729 New Hampshire Street. Refer to staff for a report.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to establish maximum assessments for sanitary sewer and waterline improvements for the Bauer Brook Court benefit district. Staff Memo & Attachments
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 8329, and Ordinance No. 8330, establishing the maximum assessments for sanitary sewer and waterline and waterline system improvements to serve the Bauer Brook Estates subdivision, if appropriate.
2. Consider adopting on second and final reading, Ordinance No. 8331, rezoning approximately .48 acres (Z-05-10-08) from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road. (PC Item 1; approved 5-3-1 on 9/22/08) Staff Memo Correspondence - Added 10/27/08
Materials from 10/14/08 City Commission Meeting:
Staff Report Maps PC Minutes Ordinance No. 8331
ACTION: Adopt on second and final reading, Ordinance No. 8331, rezoning approximately .48 acres (Z-05-10-08) from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road, if appropriate.
3. Consider approval of Agreement for Purchase and Sale of Real Estate for excess City property, generally located north of the Kansas River, adjacent to the Kansas River levee west of N. 2nd Street, to North Mass Redevelopment (received by City Commission on October 7, 2008). Staff Memo & Attachments
ACTION: Approve Agreement for Purchase and Sale of Real Estate, if appropriate.
4. Consider
accepting dedication of easements and rights of way for PP-07-08-08, a
Preliminary Plat for Boardwalk Addition, a 3 lot multi-family residential plat
containing approximately 1.07 7.07 acres, located at the intersection of Frontier
Road & Fireside Drive. Submitted by Paul Werner Architects, for Boardwalk
Apartments, LC, property owner of record. (PC Item 2; approved 9-0 on 9/22/08)Staff Report - Revised 10/27/08 Site
Plan Preliminary
Plat Map PC Minutes - Revised 10/27/08 Correspondence
ACTION: Accept dedication of easements and rights of way for PP-07-08-08, a Preliminary Plat for Boardwalk Addition, if appropriate.
5. Consider the following items related to the Lawrence Douglas County Metropolitan Planning Organization (MPO) Re-Designation Agreement: Staff Memo Agreement Schedule Work Tasks
a) Consider approval of and authorization for the Mayor to sign the Lawrence-Douglas County Metropolitan Planning Organization Re-Designation Agreement for Cooperative Transportation Planning
ACTION: Approve the Lawrence Douglas County MPO Re-Designation Agreement and authorize the Mayor to sign the agreement, if appropriate.
b) Consider selection of voting members for the re-designated Lawrence-Douglas County Metropolitan Planning Organization
ACTION: Approve selection of voting members for the Re-Designated Lawrence Douglas County MPO, if appropriate.
6. Consider the following Traffic Safety Commission (TSC) items:
a) Consider denying a request to establish additional traffic control at the intersection of Arrowhead Drive and Peterson Road. (TSC voted 7-1) Staff Memo & Attachments
ACTION: Deny request to establish additional traffic control at the intersection of Arrowhead Drive and Peterson Road, if appropriate.
b) Consider approving recommendation from the Traffic Safety Commission to establish no parking along the north side of Eisenhower Terrace. (TSC voted 7-1) Staff Memo & Attachments
ACTION: Approve recommendation to establish no parking along the north side of Eisenhower Terrace, if appropriate.
c) Consider approving recommendation from the Traffic Safety Commission to permit parking along the east side of Jana Drive between Harvard Road and Holiday Drive. (TSC voted 5-3) Staff Memo & Attachments
ACTION: Approve recommendation to permit parking along the east side of Jana Drive between Harvard Road and Holiday Drive, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ City Commission Meeting scheduled for November 4 will start at 5:30 p.m. due to Election Day and end no later than 6:30 p.m.
§ Mayor’s Climate Protection Task Force meeting, Monday, November 17, 2008 at 4:00 p.m. Location: City Commission Room.
§ SmartCode Study Session scheduled for Tuesday, November 18 at 4:30 p.m. Location: City Commission Room.
§ Lawrence Douglas County Health Department future accreditation meeting, Wednesday, November 19, 2008, 11:30 a.m. – 2:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor Meeting Room. RSVP’s are required. Invitation
§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.
§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.
§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.
§ The December 23, 2008 City Commission meeting has been canceled.
§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.
Public Transit Advisory Committee:
One vacancy for the unexpired position (Foster) that expires 12/31/08. Terms for this board are for three years from date of previous term expiration.