Memorandum

City of Lawrence

Police Department

To:	David Corliss, Interim City Manager
From:	W. Ronald Olin, Chief of Police
cc:	Diane Stoddard, Asst. City Manager; Cynthia Boecker, Asst. City Manager
Date:	October 23, 2008
Re:	October 28, 2008 Agenda Item

Please include the following item on the City Commission consent agenda for consideration at the October 28, 2008 meeting:

Bid for Police Uniforms, Equipment, and Supplies

This is a bid for: police, parking control, and animal control uniform clothing; police uniform outerwear; ballistic vests; arms and ammunition; police duty gear and accessories; and badges and insignia.

Bid History.  On October 1, 2008, the Police Department solicited bids for supplying the Department with uniforms, equipment, and supplies for the period November 1, 2008 to October 31, 2009, and renewable for an additional 2 years, subject to agreement of both parties and the availability of funds.  The Notice to Bidders set out the specifications for all of the items covered and included the estimated 2 year quantities required to supply new recruits and for replacements as needed for current officers.  Requests were sent to the City’s list of vendors for these types of items, and the notice to bidders was posted on the Onvia DemandStar website.  The bid opening was at 2:00 PM on October 14, 2008.  The Department received ten bids from various suppliers as indicated on the attached bid tabulation.  

Bid Status.  The submitted bids were reviewed and analyzed to determine the low bids for the responses meeting the Department’s specifications.  In some cases, responses included lower bids for items not meeting specifications.  The Department’s specifications are based on established standards of brand quality and appearance.  There are a number of suppliers that carry the specified brands, resulting in competitive prices for all items.

Bid Details.  The bid details are set out in the attached bid tabulation.

Bid Funding.  The bid award will be funded from the 2008 and 2009 Police Department Operating Budgets.

Action Request.  Police Department staff requests approval from the City Commission to authorize the City Manager to award the following bid amount totals which are indicated in bold for the various items and parts on the attached bid tabulation. (All are the low bids for bid items meeting specifications):

Alamar Uniforms:	$7,294.20
Baysinger Police Supply:	$78,738.65
DeSantis Holster & Leather Goods	$1,582.50
Express Police Supply	$3,775.68
Lawmen’s & Shooters Supply	$2,630.56
Matre Ammunition	$7,320.00
Sig Sauer Inc.	$18,270.00
Ultramax Ammunition	$54,038.80
Total	$173,650.39