CITY
COMMISSION
MEETING AGENDA
August 5, 2008 - 6:35 p.m.
(Posted on webpage at 4:15 p.m. on 07/31/08)
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Updates:
08/05/08 @ 11:50 a.m.
- Added to Regular Agenda Item No. 1 – Z-04-08-08, a staff memo regarding industrial zoning information.
08/04/08 @ 12:30 p.m.
- Added to Regular Agenda Item No. 1 – Z-04-09-08, a power point presentation.
- Added additional correspondence to Regular Agenda Item No. 2 – special notice of election.
- Regular Agenda Item No. 2 – special notice of election – repaired a broken link in the Staff Memo & attachments on the downloadable version of the agenda.
- Under calendar, corrected the date of the September 30 City Commission meeting cancelled to September 23.
08/01/08 @ 3:00 p.m.
- Added budget related correspondence to Regular Agenda Item No. 2 – special notice of election.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of gifts from Lawrence’s Sister City, Hiratsuka, Japan.
2. Recognition of the Lawrence Kansas Police Department School Resource Officer Unit for being selected as a National Model Agency for 2008
3. Proclaim August 2, 2008 as the 30th Anniversary of Independence, Inc.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/15/08 & 07/22/08.
2. Receive minutes from various boards and commissions:
Community Commission on Homelessness meetings of 05/06/08 & 06/10/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Approve Change Order No. 1 in the amount of $19,895.67 to Asphalt Improvement Company for Project PW0801, KLINK Resurfacing, Iowa Street, from 646.28’ north of 31st Street to Clinton Parkway/23rd Street. Staff Memo
b) Award bid for pumps and motors for the Utilities Department to Letts, Van Kirk for $38,062, Douglas Pump for $64,632, JCI for $18,355, and Fairbanks Morse for $5,355, total for all pumps and motors, $126,404. Bid Memo & Attachments
c) Authorize a purchase order to Software House International for $42,701 to continue the City’s Select Agreement for Microsoft software maintenance for various departments from July 1, 2008 – June 30, 2009. Bid Memo
d) Set bid opening date of August 19, 2008 for an electrical service upgrade of the Central Maintenance Garage. Bid Memo
e) Authorize payment of $19,076.27 to P.H.I. Investigative Consultants, Inc., for fees and expenses for leading the Practical Homicide Investigation Seminar. Bid Memo
f) Approve purchase of 408 residential trash and recycling carts for the Public Works Department from Roy Conley for $25,913. Bid Memo
6. Adopt on first reading, Ordinance No. 7774, establishing the City’s part of a joint Resolution/Ordinance concerning charges for ambulance services. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 8295 establishing 20MPH SPEED LIMIT on Crescent Road between Engel Road and Naismith Drive (approved by CC 07/01/08).
8. Approve Maintenance Agreement between the City and owners of Bauer Farm, Free State Holdings, Inc., a Kansas corporation, Free State Group, LLC, a Kansas limited liability company, and Bauer Farms Residential, LLC, a Kansas limited liability company. Authorize Mayor to sign agreement. Staff Memo & Attachments
9. Accept dedication of easements and rights-of-way for PF-05-04-08, a Final Plat for Bauer Farm First Plat, located at 4700 W 6th Street. Submitted by Landplan Engineering PA, for Free State Holdings Inc and Free State Group LLC, property owners of record. (PC Item 1B; approved 9-0 on 7/21/08) Staff Report Final Plat Maintenance Agreement PC Minutes
10. Receive request from Public Wholesale Water Supply District No. 25 to respond to water supplier proposal, refer to staff for recommendation. Request
11. Approve request from Bruce and Kristen Barlow for a variance from 19-214B of the City Code which states that a private sanitary sewer service line shall not be located in a City public right-of-way for greater than 15 feet for BKB Addition (currently 811 & 815 Elm Street). Staff Memo & Attachments
12. Receive Lawrence Freenet second quarter report. Second Quarter Report
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider Z-04-09-08, a request to rezone approximately 155 acres from A (Agricultural) to IG (General Industrial). The property is located on the NW Corner of N 1800 Rd & E 900 Rd; I70/K10 Business Park. Submitted by Steven Schwada, agent for Stonewall Farms LLC; JDS Kansas LC; Pert LC; Penny J Tuckel; Axrom LLC; Venture Realty Corporation; Arco Sales Corporation; Venture Properties Inc; Industrial Square Corp; JDSS Limited Company; Radol LC; Tuckel Russell L JR; Northland Ventures LC; and Oread LC, property owners of record. (PC Item 13; approved 6-2 on 6/25/08). This item was deferred from the July 17, 2008 City Commission Meeting. Because a valid protest petition has been received, a super-majority vote (at least four votes) would be required to approve rezoning. Staff Report & Attachments Protest Petition Staff Report & Attachments PC Minutes Annexation Ordinance No. 8285 Power Point Presentation - Added 08/04/08
Industrial Zoning Staff Memo - Added 08/05/05
ACTION: Approve Z-04-09-08, a request to rezone approximately 155 acres from A (Agricultural) to IG (General Industrial), and authorize staff to draft an ordinance for placement on a future agenda, if appropriate.
2. Consider authorizing the publication of the Notice of Special Question Election for City sales tax election. Staff Memo & Attachments Budget Related Correspondence - Updated 08/04/08
ACTION: Authorize the publication of the Notice of Special Question Election in substantially the form of the attached notice, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ ERC Employee Appreciation Picnic, Saturday, August 16, 5:00 – 8:00 p.m. Location: Broken Arrow Park
§ Mayor’s Task Force on Climate Protection, August 26, 4:30 p.m. Location: City Commission Room.
§ ERC Employee Swim Party, Thursday, August 28, 5:00 – 8:00 p.m. Location: Outdoor Aquatic Center.
§ City offices will be closed on Monday, September 1, 2008 in observance of Labor Day.
§ Lawrence Schools Foundation Breakfast, 7:30 a.m. Location: Holidome.
§
There will not be a City Commission Meeting on September 30 23.
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The September 30 meeting has been reinstated.
§ Joint City/County/USD quarterly meeting, October 8, 7:30 a.m. Location: City Commission Room.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Additional information will be provided as it becomes available.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One (1) positions, held by Bush, expiree 05/31/08.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two (2) positions, held by Carol von Tersch and Jim Carpenter, expire 09/30/08. Both are eligible for reappointment to additional terms.
Convention & Visitors Bureau Advisory Board:
One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10.
Two (2) positions, held by Judy Keller and Allen Belot, expire 09/30/08. Both are eligible for reappointment to additional terms.
Three (3) positions, held by Ernesto Hodison, Lori Tapahonso, and Bessie Walker, expire 09/30/08. All are eligible for reappointment to additional terms. One (1) position, held by Ray Chao, will expire 09/30/08. Mr. Chao has served two consecutive terms and is not eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09. Two (2) positions, held by Emily Donaldson (Advisory Council) and Marian Brown (Board of Directors), expire 09/30/08. Both are eligible for reappointment to additional terms.
Two (2) vacancies for the un-expired position held by Elizabeth Hatchett, which expires 01/31/10 and for the un-expired position held by Tom King, which expires 01/31/10.
Lawrence-DGCO Housing Authority:
One (1) position, held by Brenda O’Keefe, expires 06/30/08.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position held by Ann Foster expires 12/31/08.
One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.