City of Lawrence

Finance Department

MEMORANDUM

DATE:	July 28, 2008
TO:	David Corliss
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

REHAB OF PUMPS AND MOTORS – UTILITIES DEPARTMENT – #B08056

Utilities Department requested bids for 22 pumps and motors for rebuild or replacement.  This is the Pump and Rehab Program that the Department has used to maintain the reliability of the pumping system for numerous years.  In an effort to consolidate and make the process more efficient for city personnel and vendors all pumps and motors were sent out for bid at once instead of individually, as had been done in years past.

Items 2, 3, 4, and 9 being requested are not low bid.  Utilities Department requests to purchase these items new rather than rebuild to allow us to have backup units in case of equipment failure.  At this time we have no backups for this equipment.  The low bid on line 7 from Letts, Van Kirk, and Associates does not meet our requirements of a certified performance test before installation.    

Please see bid tab, attachment

Please see recommendation, attachment 2

This purchase was budgeted in the 2008 budgeting process.

 Recommendation Action: 

Award bid for pumps and motors for the Utilities Department to Letts, Van Kirk for $38,062.00, Douglas Pump for $64,632.00, JCI for $18,355.00, and Fairbanks Morse for $5,355.00, total for all pumps and motors, $126,404.00. (Utilities/Wastewater & Utilities/Collection System)

cc:	Cynthia Boecker	Bobbie Walthall	Dave Wagner
	Diane Stoddard	Jonathan Douglass	Dave King
	Frank Reeb	Diane Trybom	Mike Ellis