CITY
COMMISSION
MEETING AGENDA
July 22, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 07/17/08)
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Updates:
07/21/08 @ 4:45 p.m.
- Added additional correspondence to Regular Agenda Item No. 1 – closure of 800 block of Massachusetts Street.
- Added an updated staff memo to Regular Agenda Item No. 2 – 2009 Budget.
- Added “Discussion of Sales Tax Election” to the Future Agenda Items Memo.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognize July 26, 2008 as the 16th Anniversary of the Americans with Disabilities Act.
2. Proclaim the week of August 1 – 7, 2008 as Breastfeeding Awareness Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/08/08.
2. Receive minutes from various boards and commissions:
Public Library Board meeting of 06/17/08
Board of Electrical Examiners & Appeals meeting of 06/04/08
Public Health Board Meeting of 05/19/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Award bid for Ferric Chloride for the Utilities Department to Kemira Water Solutions not to exceed $40,000. Bid Memo
b) Set bid date of August 5, 2008 for Senior Center/Fire Medical Station #1 Roof Replacement Project. Bid Memo
c) Award bid for three (3) MSA Gas Detector Units for the Utilities Department to Danco Systems, Inc for $15,233.50. Bid Memo
d) Approve change order in the amount of $40,000 to LRM Industries, Inc., for Project PW0809, 2008 Overlay and Curb Repair Program, Phase 2, to mill and overlay W. 6th Street between Eldridge and Monterey Way (request #1). Staff Memo & Attachments
e) Authorize the bidding of speed cushions (alternate bid) on 8th and 9th Street between Kasold Drive and Lawrence Avenue in the 2008 Overlay Program, Phase 3 project (request #2). Staff Memo & Attachments
f) Authorize the City Manager to execute Supplemental Agreement No.3, in the amount of $57,700, to the current Clinton Water Treatment Plant Expansion Engineering Services Agreement with Black & Veatch for design and construction phase engineering services for the Kaw WTP Disinfection Conversion – Chlorine Gas to Sodium Hypochlorite Liquid. Staff Memo
6. Adopt on first reading, Ordinance No. 8295 establishing 20MPH SPEED LIMIT on Crescent Road between Engel Road and Naismith Drive (approved by CC 07/01/08).
7. Adopt on second and final reading, Ordinance No. 8291, rezoning approximately 3.04 acres (Z-05-12-06) from RS-2 (Single-Dwelling Residential) to PRD-1 (Planned Residential Development). The property is located at 2620 Haskell Avenue. (PC Item 11A; approved 7-1 on 6/28/06) City Commission approved the rezoning at its July 18, 2006 meeting, pending the recording of the final plat of Prairie Wind Addition.
8. Adopt the following resolution(s):
a) Resolution No. 6776, authorizing the issuance of water and sewer revenue bonds, temporary notes, or general obligation bonds in the amount of $5,620,000 for the expansion of the East Hills Pump Station No. 25, improvements to the anaerobic digester at the Wastewater Treatment Plant, and improvements at Bowersock Dam. Staff Memo & Attachment
b) Resolution No. 6778, ordering the improvements for the 6th Street ITS Project and authorizing the issuance of General Obligation Bonds for the maximum principal amount of $250,000. Staff Memo & Attachment
9. Approve installation of a MID-BLOCK TRAIL CROSSING on Stonecreek Drive south of Thorn Tree Court. Staff Memo TSC Minutes & Attachments
10. Deny request to establish a STOP SIGN on Maple Street at 3rd Street. Staff Memo TSC Minutes & Attachments
11. Deny request for FLASHING BEACONS at the intersection of Kasold Drive and Trail Road. Staff Memo TSC Minutes & Attachments
12. Amend the School Crossing Control Policy to permit reduced speed signs in conjunction with adult crossing guards and approve the installation of reduced speed signs on 9th Street, adjacent to the school crossing at Schwarz Road. Adopt Resolution No. 6777, amending the current School Crossing Control Policy. Staff Memo TSC Minutes & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider a request from Earthwork LLC, for a use of right-of-way permit to close the 800 block of Massachusetts Street to parking and traffic from 6:00 a.m. to midnight on Monday, August 4, and the use of four parking spaces on each side of the street immediately north of 8th and Massachusetts for the same time period. Consider approval of signs of community interest notifying pedestrians that filming is underway on the 800 block of Massachusetts. Staff Memo & Attachments Correspondence (updated 07/21/08) DLI Letter of Support DMI Letter of Support
ACTION: Approve a use of right-of-way permit for Earthwork, LLC, to close the 800 block of Massachusetts Street to parking and traffic from 6:00 a.m. to midnight on Monday, August 4, and the use of four parking spaces on each side of the street immediately north of 8th and Massachusetts for the same time period, if appropriate.
ACTION: Approve, as signs of community interest, a request to place signs in the right-of-way of the 800 block of Massachusetts Street on August 4, 2008, notifying pedestrians that filming is underway on the block, if appropriate.
2. Receive staff report regarding the 2009 budget. Staff Memo & Attachments (Updated 07/21/08) 2009 City Manager's Recommended Budget (Internet Access is Required)
ACTION: Authorize the publication of the 2009 Budget Summary and establish August 12, 2008 as the public hearing date, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (Updated 07/21/08)
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ July 29 City Commission meeting cancelled due to it being the fifth Tuesday of the month.
§ ERC Employee Appreciation Picnic, Saturday, August 16, 5:00 – 8:00 p.m. Location: Broken Arrow Park
§ Mayor’s Task Force on Climate Protection, August 26, 4:30 p.m. Location: City Commission Room.
§ ERC Employee Swim Party, Thursday, August 28, 5:00 – 8:00 p.m. Location: Outdoor Aquatic Center.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Additional information will be provided as it becomes available.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.
Convention & Visitors Bureau Advisory Board:
One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10. Four (4) positions, held by Kemp, Wolfe, Kelly, and Martin, expire 07/01/08.
Douglas County Emergency Management:
One (1) position, held by Truman Waugh, expires 07/01/08.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Two (2) vacancies for the un-expired position held by Elizabeth Hatchett, which expires 01/31/10 and for the un-expired position held by Tom King, which expires 01/31/10.
Lawrence-DGCO Housing Authority:
One (1) position, held by Brenda O’Keefe, expires 06/30/08.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position held by Ann Foster expires 12/31/08.
One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.