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CITY COMMISSION

MEETING AGENDA

March 11, 2008 - 6:35 p.m.

(Posted on webpage at 5:45 p.m. on 03/06/08)

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Updates:

03/11/08 @ 2:35 p.m.

Corrected the date on Consent Agenda Item No. 2 – Public Transit Advisory Committee meeting of 12/09/07 to 10/09/07.

03/10/08 @ 3:15 p.m.

Added PC Minutes to Consent Agenda Item No. 7 – PP-12-10-07.
Added as Consent Agenda Item No. 15 – appointments as recommended by the Mayor.
Added under calendar, the first meeting of the Mayor’s Task Force on Climate Protection.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Monday, March 17, 2008 for the day of the Twenty First Annual St. Patrick’s Day Parade.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/26/08.

2. Receive minutes from various boards and commissions:

Lawrence Douglas County Housing Authority meeting of 01/28/08

Public Transit Advisory Committee meetings of 10/09/07 and 12/13/07

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award bid for one (1) dump body and hydraulic system for the Public Works Department to American Equipment Company for $21,595. Bid Memo

b) Award bid for one (1) tandem axle truck for the Public Works Department to Kansas City Freightliner for $66,567. Bid Memo

c) Award bid for one (1) drop deck lowboy trailer for the Public Works Department to Berry Tractor and Equipment Company for $43,131. Bid Memo

d) Award bid for one (1) 15 foot paver for the Public Works Department to Halco, Inc. for $88,931. Bid Memo

e) Award bid on a four year lease for two (2) fairway mowers, one (1) tees mower, and one (1) utility vehicle with sprayer, for the Parks and Recreation Department, to Van Wall Equipment for $26,954.89 a year totaling $107,819.56. Bid Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8235, establishing the City Commission quorum at four (4) Commissioners. Pursuant to Charter Ordinance No. 25, the City Commission quorum of four (4) Commissioners must be annually re-established by ordinance by March 31. A supermajority vote is required to pass the quorum ordinance.

b) Ordinance No. 8237, adopting a new franchise agreement with Atmos Energy Corporation.

7. Approve Preliminary Plat PP-12-10-07 for Lower East Side Addition, located at 927 & 933 Delaware Street. Submitted by Matt Jones, for Robert & Molly Krause, property owners of record. (PC Item 2; approved 9-0 on 2/25/08) Staff Report Preliminary Plat Map Map of Area PC Minutes - Added 03/10/08

8. Approve the requested rezoning Z-10-26-07, a request to rezone a tract of land approximately 15.171 acres from RSO (Single-Dwelling Residential-Office) to RM15 (Multi-Dwelling Residential). The property is located at 4000 West 24^th Place, Inverness Park Addition, west of Crossgate Drive & south of Clinton Parkway. Submitted by Highland Construction, Inc., for Dial Realty Corp., property owner of record. (PC Item 4; approved 9-0 on 2/25/08) Staff Report Map of Area PC Minutes

9. Approve a Special Use Permit SUP-12-10-07, for a cabinet shop which is “Limited Manufacturing & Production Business” at 714 Vermont. Submitted by Paul Werner Architects, for Downtown Equities LC, property owner of record. (PC Item 5; approved 9-0 on 2/25/08) Staff Report Site Plan PC Minutes

10. Approve Open General Services Agreement between Airport Sponsor and Consultant for Professional Services with Airport Development Group, Inc. for Lawrence Municipal Airport, and approve Work Order No.2008-1 in the amount of $40,000 for specific Land Acquisition Assistance in conjunction with Airport Improvement Plan (AIP) Project No. 3 -20-0047-15. Staff Memo & Attachments

11. Approve extension of parking agreement with Sunflower Broadband to use City Lot 16 at the monthly rate of $10 per metered space for 43 spaces, for a total of $430 per month, until May 1, 2008. Staff Memo & Attachments

12. Authorize the City Manager to execute a lease for City owned property at 234 N. 8^th Street to Gary D. and Jan Unfred. Staff Memo & Attachments

13. Authorize a change order in the amount of $50,000 to contract with RD Johnson for removal of additional Lime residuals (approximately 10,077 cubic yards) at the Wastewater Treatment Plant, bringing the total amount to $170,000. Staff Memo

14. Authorize Staff to negotiate a contract with Black & Veatch for design and construction phase engineering services for the Kaw WTP Disinfection Conversion – Chlorine Gas to Sodium Hypochlorite Liquid. Staff Memo

15. Approve appointments as recommended by the Mayor.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive report from ECO2. Implementation Report Industrial Map Powerpoint Presentation from 03/11/08

ACTION: Receive report and direct staff to provide a recommendation, if appropriate.

2. Receive briefing from attorneys on the City’s attempts to acquire the Farmland Industries property. Staff Memo & Attachments

ACTION: Receive briefing and direct staff, as appropriate.

3. Consider the following items related to the Farmland Industries Redevelopment Plan: Farmland Powerpoint Presentation from 03/11/08

a) Consider approval of the Farmland Industries Redevelopment Plan. (PC Item No. 14; approved 9-0 on 11/28/07) Staff Memo Draft Redevelopment Plan Staff Memo w/Change PC Minutes

ACTION: Approve Farmland Industries Redevelopment Plan, if appropriate.

b) Consider adopting on first reading joint City Ordinance No. 8218/County Resolution No. ____ regarding the Farmland Industries Redevelopment Plan and CPA-2007-05, amending Horizon 2020, Chapter 14 Specific Plans. Staff Report Ordinance No. 8218

ACTION: Adopt on first reading joint City Ordinance No. 8218/County Resolution No. ____, if appropriate. Consider authorization of annexation process, if appropriate.

4. Consider Douglas County request regarding special assessments in the East Hills Business Park. Staff Memo & Attachments Chamber Presentation

ACTION: Direct staff as appropriate.

5. Consider approving request from Aquila, Inc., to transfer its franchise to Black Hills/Kansas Gas Company, LLC, and authorize the Mayor to sign the Franchise Transfer Consent Letter. Franchise Agreement Staff Memo & Attachments Staff Memo & Attachments on LRM Issues

ACTION: Adopt Ordinance 8242 authorizing the City Manager to enter into an agreement with Aquila, Inc. to assign its franchise to Black Hills/Kansas Gas Company, LLC, if appropriate

6. Receive 2008 Street Maintenance Program. Staff Memo & Attachments

ACTION: Approve program and set bid date of March 25, 2008 for City Bid No. B08029, Project No. 07-SR2-308(C), 2008 Crack Seal Program.

7. Consider the following items related to Wastewater Utilities: Staff Memo & Attachments

a) Advertise an RFP for professional engineering services for a Wastewater Facilities Master Plan. Staff Memo

b) Advertise an RFP for professional engineering services for Design-Bid-Build of the Fours Seasons Pump Station Improvements. Staff Memo

ACTION: Advertise RFP’s for professional engineering services for a Wastewater Facilities Master Plan and Design Bid Build of the Four Seasons Pump Station, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish possible study session date with the Community Commission on Homelessness the week of April 28, 2008.

§ Groundbreaking ceremony for the University of Kansas Rowing Team’s Boathouse, March 7, 3:30 p.m. Location: Burcham Park.

§ City Commission is invited to attend the Mid-month Planning Commission meeting, March 12, 7:30 a.m. Topic: Intelligent Transportation Systems (ITS) Plan and discussion of MPO Reorganization. Location: City Commission Room, First Floor, City Hall. Agenda & Attachments

§ City Commission meeting scheduled for 03/18/08 is cancelled due to Spring Break.

Meeting of the Mayor’s Task Force on Climate Protection scheduled for March 25, 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

§ City Commission Study Session, March 26, 4:00 – 5:30 p.m. Topic: Proposed Airport Business Park. Approximately 30 minutes will be devoted to staff presentation; approximately 30 minutes will be devoted to applicant’s presentation; and approximately 30 minutes will be devoted to public comments. Location: City Commission Room, First Floor, City Hall.

§ City Commission meeting scheduled for April 22 has been cancelled.

§ City Commission meeting scheduled for April 29 has been reinstated.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Citizen Advisory Board:

Two (2) positions, held by Reavis and Leon, expire 03/01/08. Both are eligible for reappointment to additional terms.

Board of Electrical Appeals:

Two (2) positions, held by Hardie and LaBounty, expire 03/31/08. Both are eligible for reappointment to additional terms. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Mechanical Board Code of Appeals:

Two (2) positions, held by Jarboe and Chaney, expire 03/31/08. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

One (1) vacancy that expired 12/31/07.

31^st Street Steering Committee

This committee will help develop recommendations regarding the construction of 31^st street from Haskell Avenue to O’Connell Road.