CITY
COMMISSION
MEETING AGENDA
June 5, 2007 – 12:00 p.m.
(Posted on webpage at 4:30 p.m. on 05/31/07)
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Updates:
06/01/07 @ 3:30 p.m.:
- Added to Consent Agenda No. 8 (f) – the second reading of Ordinance No. 8106, setting the proposed maximum assessments for Williamsburg Court and Williamsburg Place;
- Added sales tax update to City Manager’s Report and made minor corrections;
- Added Moody’s Report to Regular Agenda Item No. 1
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/15/07.
2. Receive minutes from various boards and commissions:
Convention & Visitors Bureau Advisory Board meeting of 03/27/07
Uniform Building Code Board of Appeals meeting of 05/03/07
Lawrence-DGCO Metropolitan Planning Commission meeting of 04/23-25/07
Historic Resources Commission meeting of 04/19/07
Hospital Board meeting of 04/18/07
Lawrence-DGCO Housing Authority meeting of 04/23/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for five (5) refuse compactors for the Public Works Department to Roy Conley & Company for $81,800. Bid Memo
b) Approve bid for supervisory control and data acquisition software for the Utilities Department to RE Pedrotti for $59,960. Bid Memo
c) Award bid for programmable logic controller hardware for the Utilities Department to Logic, Inc. for $75,663.25. Bid Memo
d) Award bid for adjustable frequency drives for the Utilities Department to Logic, Inc. for $154,776.66. Bid Memo
e) Award bid to paint the Outdoor Aquatic Center pool for the Parks and Recreation Department to JF McGivern for $69,865. Bid Memo
f) Approve Change Order No. 1 in the amount of $46,640 for additional crack sealing to be included in Project 02-SR2-107(C), 2007 Crack Seal Program. Staff Memo & Attachments
g) Award bid no. B07039 (Project No. 1-SR1-107S), KLINK, milling, overlay, pavement marking, and minor geometric improvements, to LRM Industries, Inc. for $478,963.74. Bid Memo & Attachments
h) Set bid date of June 19, 2007 for Project No. 10-SR5-307(C), 2007 Overlay and Curb Repair Program, Phase 2, (City Bid No. B07037). Map of Area Street List
i) Authorize City Manager to enter into an Engineering Contract with B. G. Consultants, Inc. for $76,873.14 for the completion of plans and specifications for geometric improvements on 19th Street, from Ohio Street to Alabama Street. Staff Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8115 (Z-09-46-04), an ordinance providing for the rezoning of 11.93 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential). The property is located at the southeast corner of George Williams Way and Overland Drive in the recently recorded Final Plat of Oregon Trail Addition. Map of Area
b) Ordinance No. 8116 (Z-09-47-04), an ordinance providing for the rezoning of 16.47 acres from UR (Urban Reserve) to RS7 (Single-Dwelling Residential). The property is generally located in the northeast portion of the recently recorded Final Plat of Oregon Trail Addition lying north of Overland Drive. Map of Area
c) Ordinance No. 8117 (Z-09-48-04), an ordinance providing for the rezoning of 31.93 acres from UR (Urban Reserve) to RM12D (Multi-Dwelling Residential). The property is generally located in the northwest portion of the recently recorded Final Plat of Oregon Trail Addition lying north of Overland Drive as well as the southeast portion of the plat. Map of Area
d) Ordinance No. 8114 (SUP-03-03-07), an ordinance providing for a Special Use Permit for The Castle Tea Room. The property is located at 1307 and 1313 Massachusetts Street, Lawrence, Kansas.
e) Ordinance No. 8113 (Z-01-02-07), an ordinance providing for the rezoning of First Step Facility, 7.73 acres from RS10 (Single-Dwelling Residential) to RMO (Multi-Dwelling Residential-Office). The property is located at 3015 W 31st Street, Lawrence, Kansas.
f) Ordinance No. 8118, establishing a West Baldwin Creek gravity sewer line connection fee. Staff Memo & Attachments
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7912 (Z-03-19-05), an ordinance providing for the rezoning of Stoneridge East Subdivision, 4.883 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential) District. The property is located south of 6th Street and west of Stoneridge Drive (extended), Lots 2-13, Block 1, Lawrence, Kansas.
b) Ordinance No. 8110 (Z-03-20-05 & Z-03-21-05), an ordinance providing for the rezoning of Stoneridge East Subdivision, 11.4 acres from UR (Urban Reserve) District to PRD (Planned Residential Development) District. The property is located south of 6th Street and west of Stoneridge Drive (extended), Lot 1, Block 1, Lawrence, Kansas.
c) Ordinance No. 8112 establishing NO PARKING along the south side of Jordan Lane and establishing NO PARKING SCHOOL DAYS along the west side of Oak Tree Drive adjacent to the school crossing at Vantuyl Drive, 3:30-4:00PM MTThF and 2:00-2:30PM W.
d) Ordinance No. 8109, regarding the towing and impoundment of vehicles by the Lawrence Police Department.
e) Ordinance No. 8111, regarding the unlawful hosting of minors consuming alcohol or cereal malt beverage. This ordinance is necessary to comply with a State law change.
f) Ordinance No. 8106, setting the proposed maximum assessments for Williamsburg Court and Williamsburg Place - ADDED 06/01/07.
9. Accept dedication of easements and rights-of-way for PF-04-06-07, a Final Plat for Village Meadows, 17.930 acres, located at the northwest corner of W. 6th Street and Congressional Drive. Submitted by Peridian Group, Inc. for Village Meadows, LLC, property owner of record. (PC Item No. 2; approved 10-0 on 5/21/07) Staff Report Site Plan Map Plat Map PC Minutes Map of Area Planning Dept. Letters
10. Approve Site Plan SP-06-54-06, for Glenwood Apartments, located at the southeast corner of Wakarusa and Eisenhower Drives. Submitted by Paul Werner Architects for Glen Westervelt, property owner of record. Staff Report Site Plan
11. Approve amendments to Chapter 20, Articles 3, 4, 5, 10, 11, 15, and 17 of the Development Code for TA-03-02-07 and direct staff to draft ordinance. (PC Item No. 11; approved 10-0 on 4/25/07) Staff Memo New Language Staff Report PC Minutes
12. Approve amendments to Chapter 20, Articles 4, 5, 6, 9, 10, 13, and 17 of the Development Code for TA-10-11-06 and direct staff to draft ordinance. (PC item No. 10; approved 7-0 on 12/18/06) Staff Memo New Language Staff Report Correspondence PC Minutes
13. Authorize the City Manager to negotiate a design-build contract with the design-build team of CAS Construction/Professional Engineering Consultants for the preliminary design and submission of a guaranteed maximum price for the construction of the West Baldwin Creek Sanitary Sewer Interceptor project in accordance with the recommendations in the 2003 Wastewater Master Plan. Staff Memo & Attachments
14. Authorize the write-off of certain water, sewer, sanitation and miscellaneous receivables deemed uncollectible by the Finance Department for the period of January 1, 2005 through December 31, 2005. The total requested write-off is $122,015.31 for 742 utility billing customers and $103,161 for 72 miscellaneous receivable accounts. Authorize staff to draft ordinances as recommended in staff memo for future commission adoption. Staff Memo
15. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo
a) Karen Feltner, 314 Birch Lane
b) Rafael and Alma Torres, 109 Glenveiw Drive
c) Mary Krische, 1742 Learnard Avenue
d) Mary Butterbrodt, 1505 E. 28th Terrace
16. Authorize the Mayor to sign a Subordination Agreement for Rebecca Stakes, 431 Elm Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report - Updated 06/01/07
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct water and sewage system refunding and improvement revenue bond sale. Award bid to lowest responsible bidder. Declare and emergency to allow for first and second reading. Moody's Report - Added 06/01/07
ACTION: Adopt on first and second reading, Ordinance No. 8119, and adopt Resolution No. 6725, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ Joint City/County/USD study session is scheduled for Monday, June 4, at 6:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ City Commission meetings with Department Heads regarding major budget issues on June 4 from 3:00 – 5:30 p.m. and June 5 from 9:00 – 11:30 a.m. Location: June 4 - Wastewater Treatment Plant, June 5 - City Commission Room. The June 5 City Commission meeting will begin immediately following the department head budget meetings, at approximately 12:00 p.m.
§ City Commission Goals Setting Session scheduled for June 11, 3:00 – 7:00 p.m. and June 12, 3:30 – 6:00 p.m. Location: June 11 – Depot, June 12 – City Commission Room.
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Wednesday, June 20, 4:00 – 5:00 p.m., City Commission Room. Topic: Community Commission on Homelessness.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
§ Joint City/County/USD Study Session scheduled for October 29, 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry. One (1) vacancy for the un-expired position held by Martin expires 07/01/07. This position is required to be held by someone in the hotel industry. One (1) position, held by Michael Moore, expires 07/01/07. Mr. Moore is eligible for reappointment to an additional term. This position is required to be held by someone in the hotel industry.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expired 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Lisa Johnson, which expires 09/30/09
One (1) vacancy for the un-expired position held by Liz Kowalchuk, which expires 01/31/08.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
Lawrence-Douglas County Housing Authority Advisory Board:
One (1) vacancy for the un-expired position held by Willie Amison, which expires 06/30/10. One (1) position, held by Mark Gonzales, will become vacant on 06/30/07. Mr. Gonzales has served two consecutive terms and is not eligible for reappointment to additional terms.
One (1) position, held by Mike Treanor expired 05/31/07. Mr. Treanor is eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One (1) vacancy for the un-expired position held by Jessica Mortinger, which expires 12/31/07. This position is held by the KU on Wheels representative.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.
Special Alcohol Advisory Board:
One (1) position, held by Tammy Davis, will become vacant on 06/30/07. Ms. David has served two consecutive terms and is not eligible for reappointment to an additional term.