CITY
COMMISSION
MEETING AGENDA
November 28, 2006 – 5:00 p.m.
(Posted on webpage at 4:00 p.m. on 11/22/06)
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Update:
The following updates were made on 11/27/06 @ 5:00 p.m.:
- Cancel the economic development study session at 5:00 p.m.
- Add an executive session as Regular Agenda Item No. 1.
A. JOINT CITY/COUNTY/CHAMBER STUDY SESSION ON ECONOMIC DEVELOPMENT. CANCELLED
1. The City Commission, County Commission and Chamber of Commerce will be participating in a study session on economic development from 5:00 – 6:00 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/14/06.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 10/18/06
Community Commission on Homelessness meeting of 09/12/06
Housing Needs Task Force meeting of 10/18/06
Mechanical Code Board of Appeals meeting of 08/21/06
Planning Commission meeting of 10/23-25/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize payment in the amount of $17,240 to the Lawrence Hidden Valley Committee, Inc. for easements required for the Alvamar Area Sanitary Sewer Improvement Project. Staff Memo & Attachments
b) Authorize the City Manager to enter into a contract for professional services to perform an actuarial study in 2007 to meet GASB 43 and 45 standards, for $17,575. Staff Memo
c) Authorize the City Manager to increase the contract with Vance Brothers in the amount of $19,800 for the 2006 Crack Seal Program. Staff Memo
d) Authorize the City Manager to enter into a supplemental agreement to the existing engineering contract with Burns & McDonnell for $145,043 for design and construction phase engineering services associated with pumping improvements to Low Service Pump Station No. 2. Staff Memo
e) Approve bid for Clinton Parkway bike path replacement to LRM Industries, Inc., for $30,127.50. Bid Memo
f) Authorize the City Manager to enter into a contract with ETC Institute, Inc., for $29,950, to complete a citizen survey. Staff Memo
7. Adopt the following ordinances on first reading:
a) Ordinance No. 7922, rezoning of (Z-04-27-05) 2.673 acres on the corner of Carson Drive and Eisenhower Drive from A (Agricultural) District to RS7 (Single-Dwelling Residential) District.
b) Joint City Ordinance No. 8052, County Resolution No. ____, amending Horizon 2020, Chapter 6-Commercial Land Use, to include the description, goals and policies of a Mixed-Use Commercial Center.
8. Accept dedication of easements and rights-of-way on the following plats:
a) PF-09-26-06: Final Plat for Miracon Plaza. The three lot Commercial and Office project is located on the NE corner of Clinton Parkway and Wakarusa Drive. Submitted by Landplan Engineering, PA, for Timothy W. Schmidt, property owner of record. (PC item No. 1; approved 10-0 on 11/13/06) Staff Report Final Plat Map Map of Area PC Minutes
b) PF-09-27-06: Final Plat for Van Go Mobile Arts Addition. This proposed 1 lot contains approximately .613 acres. The property is located at 715 New Jersey. Submitted by Landplan Engineering, PA, for Van Go Mobile Arts, Inc., property owner of record. (PC item No. 2; approved 10-0 on 11/13/06) Staff Report Final Plat Map Map of Area PC Minutes
c) PF-09-29-06: Final Plat for Maple Lane Addition No. 2. This proposed two lot subdivision contains approximately .477 acres. The property is located at 1423-25 and 1445-47 Maple Lane. Submitted by Landplan Engineering, PA, for Michael and Penny Harrell, property owners of record. (PC item No. 4B; approved 10-0 on 11/13/06) Staff Report Final Plat Map Map of Area PC Minutes
9. Approve, subject to conditions, SP-06-07-06: a site plan for Stephens/Noller Office Buildings and Parking Area, SW Corner of Bob Billings Parkway and Research Park Drive. Submitted by Landplan Engineering for Mark and Marsha Buhler, contract purchasers, and Sam D. Campbell of Bobwhite Meadow LP, property owner of record. Staff Report Site Plan
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider a motion to recess into executive session until approximately 7:30 p.m. to discuss matters considered privileged under the attorney client relationship and to discuss possible real estate acquisition. The justification for the executive session is to keep these matters confidential at this time. The Commission will resume the regular meeting in the City Commission room.
ACTION: Approve motion, if appropriate.
2. The City Commission, at approximately 7:30 p.m. will meet with the Planning Commission and discuss the proposed subdivision regulations.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo
H. COMMISSION ITEMS:
I. CALENDAR: 2006 Meeting List
REMINDERS:
1. Establish Thursday, February 1, 2007, 9:00 a.m. as date and time for TND Study Session with PlaceMakers.
§ City Offices will be closed on Thursday, November 23 and Friday, November 24, in observance of the Thanksgiving Holiday.
§ City Commission study session with Douglas County and Chamber of Commerce representatives on economic development is scheduled for Tuesday, November 28 from 5:00 – 6:00 p.m. Location: City Commission Room, First Floor, City Hall. CANCELLED
§ City Commission Study Session on Coordinated Transportation Plan is scheduled for Wednesday, November 29 from 10:00 – 11:30 a.m. Location: City Commission Room, First Floor, City Hall.
§ Tenant Appreciation Event is scheduled for December 6, 2006 at the Lawrence Municipal Airport, Richardson Memorial Pilots’ Lounge, 6:30 – 8:00 p.m.
§ City Employee Annual Holiday Luncheon is scheduled for Wednesday, December 20 from 11:30 a.m. – 1:00 p.m. Location: Community Building, Lower Level.
§ City offices will be closed on Monday, December 25 in observance of the Christmas Holiday.
§ Chamber of Commerce 2007 Annual Meeting is scheduled for Friday, January 19, 2007. Social hour and award presentations will take place at Liberty Hall and a reception and hors d’oeuvres will be at the Eldridge Hotel.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Contractor Licensing Board:
This is a new board that will have the responsibility of reviewing contractor licensing violations. The board shall, to the extent of qualified individuals willing to serve, consist of the following nine (9) members: One (1) certified building code official with City of Lawrence, one (1) licensed by State of Kansas as an architect, civil or professional engineer (3 year term) , one (1) licensed general contractor of employee of such contractor (4 year term), one (1) licensed building contractor or employee of such contractor (3 year term), one (1) licensed residential contractor or employee of such contractor (3 year term), one (1) general public representative (4 year term), one (1) licensed electrical contractor or employee of such contractor and be a member in good standing with the Board of Electrical Appeals (2 year term), one (1) licensed plumbing contractor or employee of such contractor and be a member in good standing with the Board of Plumbers and Pipe Fitters (2 year term), one (1) licensed mechanical contractor or employee of such contractor and be a member in good standing with the Board of Mechanical Appeals (2 year term).
Community Commission on Homelessness:
One (1) vacancy for the un-expired position held by Barbara Hogue, which expires 12/31/07.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Two (2) vacancies for the positions held by Robert Mikesic and Steven Ramirez that expired 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms.
Mechanical Code Board of Appeals:
One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Janet Gerstner that expired 09/30/06.