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CITY COMMISSION MEETING AGENDA December 5, 2017 – 5:45 p.m. (Posted on webpage at 4:55 p.m. on 11/30/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
12/05/17 @ 4:25 p.m.:
- Added corrected City Commission meeting minutes from 11/21/17 to Consent Agenda Item No. 1 – Approve City Commission meeting minutes from 11/21/17. The correction is on Page 5, Item F. – City Manager’s Report – to reflect Diane Stoddard, Assistant City Manager, presented the City Manager’s Report instead of Tom Markus, City Manager; and
- Added a revised application to Consent Agenda Item No. 13 - Receive economic development catalyst program application from Plastikon to assist with its expansion project in East Hills Business Park.
12/05/17 @ 1:30 p.m.:
- Added correspondence to Consent Agenda Item No. 6-c – Award bid for Fire Station No. 1 and Senior Resource Center for Douglas County Remodel;
- Added correspondence to Regular Agenda Item No. 2 – Police Facility discussion; and
- Updated the City Manager’s Report.
12/04/17 @ 3:40 p.m.:
- Updated the bid memo on Consent Agenda Item No. 6-c – Award bid for Fire Station No. 1 and Senior Resource Center for Douglas County Remodel.
12/01/17 @ 2:05 p.m.:
- Updated the staff memo on Consent Agenda Item No. 13 – Receive economic development catalyst program application from Plastikon to assist with its expansion project in East Hills Business Park.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of check from the City of Lawrence Workplace Giving Campaign to the United Way of Douglas County. Staff Memo
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 11/21/17 - Corrected 12/05/17.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 10/09/17
Fire Code Board of Appeals meeting of 11/15/17
Human Relations Commission meeting of 08/17/17
Lawrence Douglas County Housing Authority meeting of 10/23/17
Public Health Board meeting of 09/18/17
Senior Resource Center for Douglas County board meeting of 10/24/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize the City Manager to execute Change Order No. 1 with John Rohrer Contracting Company for the Kaw River Water Treatment Plant Basin Repairs Project UT1503 increasing the construction contract by $71,235.00 and extending the final completion date by five days. Staff Memo & Attachments
b) Approve the purchase of one (1) Caterpillar 325FLCR Excavator from Foley Equipment Co. in the amount of $220,125.00, utilizing the NJPA cooperative purchasing contract. Staff Memo & Attachments
c) Award Bid No. SB-B1758-0-2017/JW1 – Fire Station No. 1 and Senior Resource Center for Douglas County Remodel, to B.A. Green Construction Company, Inc. in the amount of $5,335,240.00. Bid Memo & Attachments - Updated 12/04/17 Correspondence - Added 12/05/17
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 9420, adopting the 2018 codification of the ordinances of the City of Lawrence, as authorized by Ordinance No. 9419. Staff Memo & Attachments
b) Ordinance authorizing and providing for improvements to the storm sewer system and authorizing the issuance of General Obligation bonds in the amount of $350,000.00. Staff Memo & Attachments
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9403, designating 1645 Louisiana Street (L-16-00536) as a Landmark on the Lawrence Register of Historic Places.
b) Ordinance No. 9404, designating 645 Mississippi Street (L-16-00537) as a Landmark on the Lawrence Register of Historic Places.
c) Ordinance No. 9405, designating 200 Nebraska Street (L-17-00036) as a Landmark on the Lawrence Register of Historic Places.
d) Ordinance No. 9406, designating 1509 Massachusetts Street (L-17-00061) as a Landmark on the Lawrence Register of Historic Places.
e) Ordinance No. 9423, designating 2110 Harper Street (L-17-00223) as a Landmark on the Lawrence Register of Historic Places.
f) Ordinance No. 9421, concerning the carrying of unconcealed firearms in any City-owned or City-leased building.
g) Ordinance No. 9424, establishing one (1) reserved disabled parking spot on the west side of Edgelea Road, in front of 1909 Edgelea Road.
h) Ordinance No. 9425, authorizing the City Manager to designate and post the required signs in buildings owned or leased by the City as buildings where the carrying of unconcealed firearms is prohibited.
9. Receive update on downtown bike corral pilot program and extend the program until December 31, 2018. Staff Memo & Attachments
10. Receive 2017 Bicycle and Pedestrian Counts. Staff Memo
11. Authorize staff to submit a team for consideration to participate in the Step It Up!: Walkability Action Institute and authorize the Mayor to sign commitment participation for a City Commissioner to be identified if selected to participate. Staff Memo & Attachments
12. Authorize the Mayor and City Engineer to sign the commitment of City funds with the Kansas Department of Transportation for the Santa Fe Station project, committing to a $409,000 City project match. Staff Memo & Attachments
13. Receive economic development catalyst program application from Plastikon to assist with its expansion project in East Hills Business Park and establish December 19, 2017 as the public hearing date to consider a property tax abatement in conjunction with the project. Staff Memo & Attachments - Updated 12/05/17
14. Authorize the City Clerk’s Office to contact property owners to remove private dead Elm trees at the homeowner’s expense, as per Chapter 18 of the City Street Tree Code. Staff Memo
15. Authorize the Mayor to sign a Release of Mortgage for Todd and Ora Hadl, 2516 Ryan Court. Staff Memo
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct a public hearing to consider a request to vacate a pedestrian easement designation located within Tract “A” of Landon Court Addition, a minor subdivision in Block One, Westwood Hills, submitted by Larry Wedman, property owner of record. Staff Memo
ACTION: Open public hearing and defer until January 16, 2018.
2. Consider the following items related to the Police Facility: Correspondence - Added 12/05/17
a) Consider designating approximately 16 acres of the city-owned property located at 5100 Overland Drive as the site for the future police facility. Staff Memo & Attachments
b) Receive staff report on alternative construction methods. Staff Memo
c) Consider adopting on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19. Staff Memo & Attachments
ACTION: Designate approximately 16 acres of the city-owned property located at 5100 Overland Drive as the site for the future police facility; receive staff report on alternative construction methods; and adopt on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19, if appropriate.
E. COMMISSION ITEMS:
F. CITY MANAGER’S REPORT: Report & Attachments - Updated 12/05/17
G. CALENDAR: 2017 Meeting List 2018 Meeting List
· Commissioners have been invited to attend the Live Well Celebration Breakfast, Friday, December 1, 7:30 – 8:45 a.m. Location: Lied Center of Kansas Pavilion.
· City of Lawrence Employee Appreciation holiday party, Friday, December 15, 6:00 p.m. Location: DoubleTree by Hilton, 200 McDonald Drive. Flyer
· City offices are closed Monday, December 25, in observance of the Christmas holiday.
· City Commission meeting scheduled for Wednesday, December 27 at 9:00 a.m. for end of year payments and other miscellaneous business. Location: City Commission Room.
· The January 2, 2018 City Commission Meeting has been canceled.
· City Commission Meeting Monday, January 8, 2018, 5:45 p.m. This meeting will include the seating of new Commissioners and election of Mayor and Vice-Mayor. Location: City Commission Room.
· City Commission Orientation, Wednesday, January 10, 11:30 a.m. – 1:30 p.m. Location: City Commission Room.
· City offices are closed Monday, January 15 in observance of Martin Luther King, Jr. Day.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
One vacancy for a position that expired 09/30/17.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies (one for low/mod representative, one at-large representative) for positions that expired 09/30/17. One additional vacancy for a position that expires 09/30/18 and is designated for low/mod representative.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.