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CITY COMMISSION AGENDA ITEM |
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Department: |
Public Works Storm Water |
Commission Meeting Date: 12/5/2017 |
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Staff Contact: |
Mark Thiel, Assistant Public Works Director Robert Aaron, Public Works Fleet Manager |
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Recommendations/Options/Action Requested: |
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Approve the purchase of one (1) Caterpillar 325FLCR Excavator from Foley Equipment Co. utilizing the NJPA cooperative purchasing contract in an amount of $220,125.00. |
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Executive Summary: |
Streets/Storm Water operations identified the replacement of unit 735 in the CIP/budget process (PW21F11CIP). This unit is primarily used in storm water infrastructure maintenance and repair, but also supports levee maintenance. The current excavator has had challenges with effective maintenance due to its limited size and reach. In the CIP process, staff had determined that a larger unit, that would fit in a similar footprint, would improve operations and be more efficient. Street/Storm water staff evaluated multiple vender demonstration units to determine the operational effectiveness of each unit. Staff overwhelmingly agreed that the Caterpillar performance, safety, and ease of maintenance was the most advantageous for their operational needs.
The final cost of the excavator including trade is $203,625.00. Staff is recommending adding the bolt on rubber pads to the tracks to prevent damage to pavement when the equipment is working on pavement. The added cost is $16,500 for a total purchase of $220,625.00. |
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Strategic Plan Critical Success Factor |
Innovative Infrastructure and Asset Management Core Services Sound Fiscal Stewardship Collaborative Solutions |
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Fiscal Impact (Amount/Source): |
The fiscal impact to the City is $220,125.00. This purchase to have a PO issued in January of 2018. This unit pricing includes a trade for unit 735. Central Maintenance has secured this pricing structure to save concession pricing increasing after Jan. 1, 2018. This replacement has been identified in the CIP process and budgeted for 2018 (PW21F11CIP). |
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Attachments: |
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Reviewed By: (for CMO use only) |
☐TM ☐DS ☐CT ☒BM |