CITY COMMISSION AGENDA ITEM

Department:	Fire Medical		Commission Meeting Date:  December 5, 2017
Staff Contact:	Mark Bradford, Fire Chief
Recommendations/Options/Action Requested:
Award Bid No. SB-B1758-0-2017/JW1 – Fire Station No. 1 and the Senior Resource Center for Douglas County Remodel, to B.A. Green Construction Company, Inc. in the amount of $5,335,240.00.
Executive Summary:		A sealed bid (SB-B1758-0-2017/JW1) opening was conducted on November 21, 2017, for the remodel of Fire Station No. 1 and the Senior Resource Center for Douglas County facilities located at 746 Kentucky Street and 745 Vermont Street respectively.  Six (6) companies submitted construction project bids on the architect’s construction estimate of $5,578,000, includes Alternate #1 – Existing Elevator and Alternate #2 – East Wing Roof.  Mr. Jay Zimmerschied of Zimmerschied Architecture, Inc. was hired as the City’s architect/consultant.  He evaluated the bids utilizing the following selection criteria: Base bid price; Alternate #1 price (Modification of current elevator); Alternate #2 price (East wing roof replacement); total construction price; and, historical construction history including meeting the Secretary of the Interiors Standards for Rehabilitation and State Historical Tax Credit history, both of which need to be listed on the State of KS Historical Registry. As low bidder, Champion Builders did not present the required documentation as outlined in the Bid Addendum No. 3 – General Notes. Bidding General Contractors shall provide, with their bid, a list of projects that have been completed in the past 5 years on properties that are listed in the National Register of Historic Places and that have been approved for the Historic Rehabilitation Tax Credit program using the Secretary of the Interiors Standards for the review of the project. The next lowest bidder that met all the bid document requirements was B.A. Green Construction, Inc.  The total bid difference (base bid plus alternate #1 and #2) between Champion Builders and B.A. Green Construction, Inc. is $89,691.  The B.A. Green bid is below the architect estimated construction cost and within the approved project budget. Mr. Jay Zimmerschied, of Zimmerschied Architecture, Inc. has recommended B.A. Green Construction Company, Inc.  Douglas County Funding As you recall, the City has accepted a financial commitment from Douglas County regarding financing of project and method of payment to the City. A.  Lawrence-Douglas County Fire Medical Department Improvements.  The County will pay 25.64% of the actual total cost for that part of the Reconstruction Project that will be occupied and used by the Lawrence Douglas County Fire and Medical Department (“LDCFM Portion”). B.  The Senior Resource Center for Douglas County.  The County will pay 32% of the actual total cost for that part of the Reconstruction Project that will be occupied and used by the Senior Resource Center for Douglas County. (“SRCDC Portion”) pursuant to an agreement between the City and SRCDC dated November 7, 2012. Historical Tax Credits Fire Station No. 1 is listed in the National Register of Historic Places.  Alterations to the building are subject to review under the Kansas Historic Preservation Act (K.S.A. 75-2724, as amended. The Kansas Rehabilitation Tax Credit program allows qualified property owners to claim a state income tax credit equal to 25% of a certified rehabilitation project's qualifying expenses. Using the same credit calculations that were earned on the Carnegie Building rehabilitation, the City would benefit in approximately eighty-two cents on the dollar or approximately $1,150,000.  The money from the tax credits would go directly back to the City of Lawrence for public use. Temporary Relocation Costs During Construction Senior Resource Center for Douglas County Temporary housing of operations and staff for both Fire Station No. 1 (Onsite and 19/Mass) and Senior Resource Center for Douglas County located at Peaslee Technical Training Center will need to continue through the construction process.  The project is estimated to take 365 days from the date of contract execution.
Strategic Plan Critical Success Factor		Safe, Healthy, and Welcoming Neighborhoods Core Services Sound Fiscal Stewardship Collaborative Solutions
Fiscal Impact (Amount/Source):		The fiscal impact to the City is approximately $6,000,000 (construction and relocation costs). This item was in the FY 2016-2017 CIP. General Obligation Bond supplemented by Historical Tax Credits and Douglas County Participation over time.
Attachments:		Bid Tabulation Architect’s Letter of Recommendation – Added 12/04/17

Reviewed By: (for CMO use only)

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