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CITY COMMISSION MEETING AGENDA September 5, 2017 – 5:45 p.m. (Posted on webpage at 4:45 p.m. on 08/31/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
09/05/17 @ 1:00 p.m.:
- Added correspondence to Regular Agenda Item No. 1 - Consider adopting on first reading, Ordinance No. 9324, pertaining to a Community Police Review Board;
- Added correspondence to Regular Agenda Item No. 3 - Consider approving using the 2018-2022 Capital Improvement Plan as the spending plan for the 0.30% infrastructure and equipment sales tax; and
- Added the agenda for the Joint City/County/USD 497 meeting to the calendar.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Acknowledgement of areas affected by Hurricane Harvey.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to approve the consent agenda as below except for item 12(a). Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 08/15/17.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 07/10/17
Aviation Advisory Board meetings of 02/23/17 and 04/12/17
Board of Zoning Appeals meetings of 04/06/17, 05/04/17, 06/01/17, and 07/06/17
Historic Resources Commission meetings of 02/16/17, 03/16/17, 04/20/17, 05/18/17, 06/15/17, and 07/20/17
Human Relations Commission meetings of 06/22/17 and 06/29/17
Lawrence Cultural Arts Commission meetings of 04/12/17 and 05/10/17
Lawrence Douglas County Advocacy Council on Aging meeting of 07/18/17
Lawrence Douglas County Housing Authority meeting of 06/26/17
Planning Commission meetings of 06/28/17 and 07/26/17
Senior Resource Center for Douglas County Board meeting of 07/25/17
Transportation Commission meetings of 05/01/17, 06/05/17, and 07/10/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9391, deleting and replacing current regulations of the Sign Code. Staff Memo & Attachments
b) Ordinance No. 9390, revising City Code Section 16-1201 to permit limited access (right-in only) on the north side of 6th Street between Congressional Drive and Wakarusa Drive.
7. Adopt Resolution No. 7222, authorizing the construction of Phase 1 of a new Police Facility of the City of Lawrence, Kansas, pursuant to Charter Ordinance No. 40, and the issuance of General Obligation Bonds to pay the costs thereof. Staff Memo & Attachments
8. Accept dedication of easements and right-of-way associated with Final Plat, PF-17-00350, for Alvabet, located in the 1300 block of Research Park Drive. Submitted by Landplan Engineering, for Alvamar Inc, Mabet #1, #2, #3, property owners of record. Staff Memo & Attachments
9. Approve a Special Event Permit, SE-17-00408, for the City of Lawrence Parks & Recreation National Gymnastics Day Touch-A-Truck event to be held on Saturday, September 16, 2017, at Sports Pavilion Lawrence, located at 100 Rock Chalk Lane. Submitted by the City of Lawrence, property owner of record. Staff Memo & Attachments
10. Accept vacation of right-of-way associated with Minor Subdivision, MS-17-00319, for Fairfax Addition, located at 1200 Laura Avenue. Submitted by Grob Engineering Services, LLC, for Alva West, LLC, property owner of record. Staff Memo & Attachments
11. Approve access break associated with Minor Subdivision, MS-17-00382, for 6Wak Addition Replat Lot 1, located at 550 Congressional Drive, to allow a right-in only access from W. 6th Street. Also included within this application is the dedication of additional access and utility easement. Submitted by TreanorHL, for Wal-Mart Real Estate Business Trust, property owner of record. Staff Memo & Attachments
12. Concur with the following recommendations from the Transportation Commission: Play Video >
Moved by Commissioner Larsen, seconded by Vice Mayor Boley, to concur with the recommendation from the Transportation Commission and approve request for traffic calming on Forrest Avenue, between Barker Avenue and Learnard Avenue. Motion carried unanimously.
Play Video >
a) Approve request for traffic calming on Forrest Avenue, between Barker Avenue and Learnard Avenue. Staff Memo & Attachments
b) Adopt on first reading, Ordinance No. 9392, posting a speed limit of 20 mph on Forrest Avenue, between Barker Avenue and Learnard Avenue. Staff Memo & Attachments
c) Approve request for traffic calming on Lincoln Street, between 3rd Street and 7th Street. Staff Memo & Attachments
d) Approve request for a marked crosswalk on the north leg of Harvard Road and Crestline Drive. Staff Memo & Attachments
13. Authorize the Mayor to sign a grant with the Federal Aviation Administration for the construction of a wildlife fence at the Lawrence Municipal Airport and award the bid to Amerifence Corporation in an amount of $1,583,079.82. Approve an Engineering Addendum with Airport Development Group for additional construction services in an amount of $20,000. Staff Memo & Attachments
14. Authorize the Mayor to sign a Utility Easement Agreement for the installation of Westar Energy Inc. infrastructure on City of Lawrence property, located at 1220 Oread Avenue. Staff Memo & Attachments
15. Authorize the City Manager to execute a one-year extension to the City’s commercial lease agreement for office space in the east wing lower level of One Riverfront Plaza (Suite 110), which is currently occupied by the Development Services Division of the Planning & Development Services Department. Staff Memo & Attachments
16. Authorize staff to convene the existing building code advisory boards and begin review of the 2018 I-Codes, in collaboration with other Douglas County or regional code authorities. Staff Memo & Attachments
17. Authorize the City Manager to execute the Memorandum of Understanding for the 2017-2018 Safe Winter Walkways program with the Senior Resource Center for Douglas County. Staff Memo & Attachments
18. Authorize the Mayor to sign Releases of Mortgage for:
a) Gale Fleming, 204 N. Minnesota Street; and Staff Memo
b) Laura Heim, 1345 Maple Lane. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Consider adopting on first reading, Ordinance No. 9324, pertaining to a Community Police Review Board. Staff Memo & Attachments Correspondence - Added 09/05/17 Play Video >
ACTION: Adopt on first reading, Ordinance No. 9324, pertaining to a Community Police Review Board, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adopt on first reading, Ordinance No. 9324 with the following amendments: addition of language in section 1-2502 and section 1-2507 as requested by the Lawrence Police Officers Association; and, addition of ‘gender identity’ to the definition of bias-based policing; and, by-laws must be approved by the City Commission prior to effective date; and, the effective date of the ordinance shall be March 1, 2018. Motion carried unanimously.
Play Video >
2. Conduct a public hearing regarding the sale of alcohol by Culinaria Food and Wine at 512 E. 9th Street, Suite A. Staff Memo & Attachments
ACTION: Conduct public hearing and find that the proximity of the sale of alcohol by Culinaria Food and Wine at 512 E. 9th Street, Suite A, is not averse to the public welfare or safety; and grant a distance limitation waiver, if appropriate.
Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Commissioner Larsen, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to find that the proximity of the sale of alcohol by Culinaria Food and Wine at 512 E. 9th Street, Suite A, is not averse to the public welfare or safety; and, grant a distance limitation waiver. Motion carried unanimously.
Play Video >
3. Consider approving using the 2018-2022 Capital Improvement Plan as the spending plan for the 0.30% infrastructure and equipment sales tax. Staff Memo & Attachments Correspondence - Added 09/05/17 Play Video >
ACTION: Approve using the 2018-2022 Capital Improvement Plan as the spending plan for the 0.30% infrastructure and equipment sales tax, if appropriate.
E. COMMISSION ITEMS: Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: Meeting List Play Video >
· Saturday, September 2, 4:00 – 5:30 p.m. - Commissioners are invited to attend a private reception at the Chancellor’s residence. This is a private, invitation only event, with RSVP’s required.
· City offices are closed on Monday, September 4, in observance of Labor Day.
· Lawrence Chamber of Commerce Taste of Lawrence, Thursday, September 7, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· Public Incentives Review Committee meeting, Thursday, September 14, 1:00 p.m. Location: City Manager’s Conference Room, Fourth Floor of City Hall.
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 15, 7:30 – 9:00 a.m. Location: Lawrence DoubleTree by Hilton.
· Lawrence Douglas County VALOR First Responder Awards and Appreciation Dinner, Friday, September 15, 5:30 p.m. Location: Lawrence DoubleTree by Hilton.
· Joint City/County/USD 497 meeting, Monday, September 18, 4:00 p.m. Location: Baker Wetlands Discovery Center, 1365 N. 1250 Road. Agenda - Added 09/05/17
· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/17, with one position eligible for reappointment to additional terms, and one position becoming vacant.
Building Code Board of Appeals:
One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two positions, designated for low/mod representatives, expire 09/30/17, and are both eligible for reappointment to additional terms. One additional position, designated as an at-large position, expires 09/30/17 and is eligible for reappointment to an additional term.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Food Policy Council:
Two positions expire 12/31/17 and are both eligible for reappointment to additional terms.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/17. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 09/30/17 and are both eligible for reappointment to additional terms.
One vacancy for a position that expires 09/30/17. Three additional positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One position on the Board of Directors expires 09/30/17 and will become vacant.
One vacancy for a position that expires 11/30/17 and two vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Moved by Mayor Soden, seconded by Commissioner Herbert, to adjourn at 7:58 p.m. Motion carried unanimously.
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