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CITY COMMISSION

MEETING AGENDA

March 14, 2017 – 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 03/09/17)

(10MB files take approximately 45 seconds to open)

City Commission Room, First Floor of City Hall

6 East 6^th Street

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

03/14/17 @ 3:25 p.m.:

Corrected the City Commission Meeting minutes of 02/21/17 on Consent Agenda Item No. 1.

03/14/17 @ 1:35 p.m.:

Added correspondence from the Lawrence Arts Center to Work Session Item No. 3 – East Ninth Street Discussion.

03/13/17 @ 3:50 p.m.:

Added a letter from the Lawrence Arts Center to the Lawrence Cultural Arts Commission to Work Session Item No. 3 – East Ninth Street discussion.

03/10/17 @ 4:50 p.m.:

Added correspondence to the Work Session Item No. 3 – East Ninth Street discussion.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of April, 2017 as Mathematics Awareness Month. Play Video >

B. CONSENT AGENDA: Play Video >

Courtney Shipley, a member of the public, requested removal of item 7 for a separate vote.
Play Video >

It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
Play Video >

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/21/17 - corrected 03/14/17.

2. Receive minutes from various boards and commissions:

Mental Health Board meeting of 12/06/16

Social Services Funding Advisory Board meeting of 02/16/17

3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award Bid No. 1716, Project No. UT1608 – Lower Naismith Valley Interceptor Project, to RD Johnson Excavating, in the amount of $524,829.00, and authorize the City Manager to execute the construction contract. Staff Memo & Attachments

b) Approve the construction of a new restroom at the Youth Sports Complex, CIP Project No. PR1704, to various vendors, in the amount of $99,304. Staff Memo & Attachments

7. Adopt on first reading, Ordinance 9335, specifying that yard waste will be collected the same day as residential trash, establishing 6 a.m. as the set out time for trash, recycling, and yard waste, and revising allowable containers for yard waste collection. Staff Memo & Attachments

Item removed for a separate vote
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to adopt on first reading Ordinance 9335. Motion carried unanimously.
Play Video >

8. Adopt on second and final reading, the following ordinances:

a) Ordinance No. 9332, allowing the sale, possession and consumption of alcohol on the public right-of-way on the 100 block of east 8^th Street, and the 900 block of New Hampshire Street during the Buskerfest event

b) Ordinance No. 9333, allowing the sale, possession and consumption of alcohol on the public right-of-way on the 900 block of New Hampshire Street during the Art Tougeau event

c) Ordinance No. 9336, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours.

9. Accept dedication of easements associated with Final Plat, PF-16-00247, Walnut Addition, located at 775 Walnut St. Submitted by Grob Engineering Services LLC, for Lawrence Habitat for Humanity, property owner of record. Staff Memo & Attachments

10. Approve as “Signs of Community Interest” a request from the Friends of the Lawrence Public Library to place signs at various locations promoting their book sale events to be held the weeks of March 27, July 10, and October 2 during the 2017 calendar year, with the condition that signs be placed on private properties with permission of the property owners. Staff Memo & Attachments

11. Authorize the City Manager to execute a one year lease extension for Municipal Court, located at 1006 New Hampshire, extending the term to April 12, 2018, at an annual base rent of $94,049.00. Staff Memo & Attachments

C. PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

William McCauley addressed the Commission regarding the Aviation Advisory Board subcommittee established to draft procedures and minimum standards for skydiving operations at Lawrence Municipal Airport.

D. COMMISSION ITEMS: Play Video >

E. CITY MANAGER’S REPORT: None

F. CALENDAR: Meeting List 2018 Budget Calendar Play Video >

· City of Lawrence/KU/Haskell dinner, Friday, March 10, 6:30 – 8:30 p.m. Location: Kansas Room at the University of Kansas Student Union.

· City Manager Listening Post, Saturday, March 11, 9:00 – 11:00 a.m. Location: Sports Pavilion Lawrence – Champions Room, 100 Rock Chalk Lane.

· National League of Cities Congressional City Conference, March 11 – 16. Location: Washington, DC.

*dates in bold indicate City Commission meeting date

CITY COMMISSION

WORK SESSION AGENDA

March 14, 2017

City Commission Room, First Floor of City Hall

6 East 6^th Street

(The work session will begin immediately following the

completion of the City Commission Meeting)

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.

1. Receive update about the development of the Douglas County Food System Plan. Staff Memo & Attachments Presentation Play Video >

2. Receive update about the Summer Food Service Program and the Cities Combating Hunger through After School and Summer Meal Programs (CHAMPS) Grant. Memo & Attachments Play Video >

3. Receive presentation for East Ninth Street typical street design. Staff Memo & Attachments Correspondence - Added 03/10/17 Lawrence Arts Center Letter to Lawrence Cultural Arts Commission - Added 03/14/17 Lawrence Arts Center Correspondence of 03/14/17 Play Video >

4. Consider motion to recess into executive session for approximately 30 minutes, for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to approve motion to recess into executive session for 30 minutes at 8:49 p.m. for the purpose of consultation with attorneys for the city about matters deemed privileged in the attorney-client relationship. Motion carried unanimously.
Play Video >

The regular meeting reconvened at 9:19 p.m. The City Commission had nothing to report.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adjourn at 9:20 p.m. Motion carried unanimously.
Play Video >

ACTION: Approve motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the city about matters deemed privileged in the attorney-client relationship, if appropriate.

CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16. This position is designated for a person who is a current or former resident of subsidized housing.

Aviation Advisory Board
One vacancy for a position that expires 05/31/17. Two additional positions expire 05/31/17 and will become vacant.

Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16. One position expires 05/31/17 and is eligible for reappointment to additional terms.

Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.

Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

Historic Resources Commission:
Two positions expire 03/01/17. One position will become vacant and one is eligible for reappointment to additional terms. Both positions are designated for a Historian.

Lawrence Douglas County Metropolitan Planning Commission:
One position expires 05/31/17 and is eligible for reappointment to additional terms.

Mechanical Board of Appeals:
Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

Mental Health Board:
One position expires 04/30/17 and will become vacant.

Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expires 04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.

Public Health Board:
One position expires and will become vacant 03/31/17.

Public Library Board:
one position 04/30/17 and is eligible for reappointment to an additional term.

Sales Tax Audit Committee:
Two positions expire 04/30/17 and both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:
Four positions expired 12/31/16 and are eligible for reappointment to additional terms.