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CITY COMMISSION
WORK SESSION AGENDA
July 12, 2016 – 3:00 p.m.
(Posted on webpage at 5:45 p.m. on 07/07/16)
(10MB files take approximately 45 seconds to open)
Update:
07/12/16 @ 1:15 p.m.:
- Added a revised 2017 City Manager’s Recommended Budget; and
- Added updated correspondence to the Budget Work Session.
07/12/16 @ 12:40 p.m.:
- Added the Revised 2017 Budget Transmittal Memo to the Work Session.
07/12/16 @ 9:40 a.m.:
- Updated the memo and added attachments for Consent Agenda Item No. 8 – results of Parks & Recreation Master Plan Survey; and
- Added correspondence regarding East Ninth Street Design to the Work Session.
07/11/16 @ 4:30 p.m.:
- Added the link to 2017 Budget Materials to the Work Session;
- Added City of Lawrence Arts and Culture Expenditures Summary to Work Session Item No. 1 – 2017 City Manager’s Recommended Budget;
- Added 2017 Library Budget Request to Work Session No. 1 – 2017 City Manager’s Recommended Budget;
- Added Correspondence to Work Session Item No. 1 - 2017 City Manager’s Recommended Budget;
- Added Consent Agenda Item No. 13 – a Request for Grant Proposal by the Lawrence-Douglas County Health Department; and
- Updated Future Work Session Items of the City Manager’s Report.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. WORK SESSION (3:00 – 5:15 p.m.):
1. 2017 City Manager’s Recommended Budget (Updated 07/12/16).
2017 Library Budget Request - added 07/11/16
Correspondence – Updated 07/12/16
Revised 2017 Budget Transmittal Memo – added 07/12/16
Link to 2017 Budget Materials – http://lawrenceks.org/budget/
Link to City Manager's Budget Presentation
After a short break, the City Commission will resume
its regular meeting at approximately 5:45 p.m.
CITY COMMISSION
MEETING AGENDA
July 12, 2016 – 5:45 p.m.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the month of July as Parks & Recreation Month.
B. CONSENT AGENDA: Play Video >
Consent Agenda items removed for separate vote:
Mayor Amyx requested removal of item 7(e) for a separate vote.
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/05/16.
2. Receive minutes from various boards and commissions:
Mental Health Board meeting of 05/31/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Modify Bid No. B1546 by awarding the bid for powdered activated carbon for use in Clinton Water Plant treatment processes to Calgon Carbon Corporation at the unit price of $0.83 /pound. Staff Memo
b) Authorize the City Manager to execute Change Order No. 4 to the existing construction contract with Banks Construction, LLC in the amount of $22,130.00 for the Michigan/Arkansas 2nd Street to 9th Street Waterline Replacement Project, UT1427. Staff Memo & Attachments
c) Approve the purchase of one (1) John Deere XUV 825i Gator for the Parks & Recreation Department for $19,215.58 from Deere & Company, utilizing the State of Kansas cooperative purchasing agreement. Staff Memo
d) Authorize the City Manager to execute an agreement for the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) for Douglas County Sheriff’s Department and Lawrence Police Department to use grant funds to purchase forensic equipment and training needed to adequately process digital evidence collected during criminal investigations. The grant is for $34,761 with no matching funds required by the City. Staff Memo
REMOVED FOR SEPARATE VOTE:
e) Approve
purchase of ten (10) destination signs for five (5) transit vehicles to
Luminator Mass Transit, LLC, for $15,500. Staff
Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9261, amending Sections 9-412.1, 9-412.2, 9-412.3, 9-412.4, 9-412.6, and 9-413 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to the collection, removal, transportation, and disposal of solid waste.
b) Ordinance No. 9262, to rezone (Z-16-00154) approximately 1.56 acres located at 706 E 23rd St from IG (General Industrial) District to CS (Strip Commercial) District.
c) Ordinance No. 9263, to rezone (Z-16-00145) approximately .78 acres from RM32 (Multi-Dwelling Residential) District to GPI (General Public and Institutional Use) District, located at 1220 Oread Avenue.
d) Ordinance No. 9265, amending Section 16-504 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to the equivalent residential unit (ERU) rate in determining the stormwater drainage charge and repealing existing Section 16-504.
e) Ordinance No. 9266, concerning the penalties for certain overtime parking violations. Parking Meter Signage Memo
8. Receive the public survey results from the Lawrence Parks & Recreation Master Plan Steering Committee. Staff Memo - Updated 07/12/16
9. Approve as “signs of community interest”, a request from Downtown Lawrence Inc. to place signs at various locations to promote the Downtown Sidewalk Sale event from July 13 through July 22, 2016. Staff Memo & Attachments
10. Approve as “signs of community interest”, a request from the Douglas County Fair Board to place signs at various locations to promote the Douglas County Fair event from July 24 through August 2, 2016. Staff Memo & Attachments
11. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo
· Opal Alexander, 2112 Ohio Street;
· Anthony R. Mendez and Toni C. Dudley, 3910 West 10th Circle;
· Christopher W. Koger and Darlene Koger, 224 East 17th Terrace; and
· Trent Georgie and Wendi Georgie, 1206 West 29th Court.
12. Authorize the Mayor to sign a Mortgage Subordination Agreement for Steven A. Berger, 1618 Irving Court. Staff Memo
13. Authorize the Lawrence-Douglas County Health Department to apply, as an agent for the City of Lawrence, for a grant of up to $40,000 from the 2016-2017 Cities Combating Hunger through Afterschool and Summer Meal Programs (CHAMPS) grant. Staff Memo - added 07/11/16 Request for Grant Proposal - 07/11/16
Items removed for separate vote:
7. Adopt on second and final reading, the following ordinances:
e) Ordinance No. 9266, concerning the penalties for certain overtime parking violations.
Moved by Commissioner Herbert, seconded by Commissioner Boley to, adopt on second and final reading Ordinance No. 9266, concerning the penalties for certain overtime parking violations. Aye: Vice Mayor Soden, Commissioner Boley, Commissioner Herbert and Commissioner Larsen. Nay: Mayor Amyx. Motion carried 4-1.
Play Video >
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: City Commission Work Plan Play Video >
E. CITY MANAGER’S REPORT: Report & Attachments - Updated 07/11/16 Play Video >
F. CALENDAR: Meeting List Budget Calendar Play Video >
1. Public Incentives Review Committee Subcommittee meeting, Thursday, July 14, 10:00 a.m. Location: City Commission Room.
CITY COMMISSION
WORK SESSION AGENDA
July 12, 2016
(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion.
A. WORK SESSION ITEMS: Play Video >
1. East Ninth Street Design discussion. Staff Memo & Attachments East Ninth Timeline Correspondence - Added 07/12/16
B. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public may be allowed to speak to items pertaining to the work session agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss or debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Electrical Code Board of Appeals:
Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.
One vacancy for a position that expired 01/31/16.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expired 11/30/15. One additional position expired 11/30/15 and is eligible for reappointment to an additional term. Two vacancies for positions that expire 11/30/16.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One vacancy for a position that expires 04/30/18.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to adjourn at 8:19 p.m. Motion carried unanimously.
Play Video >