A

CITY COMMISSION

MEETING AGENDA

February 19, 2013 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 02/14/13)

(10MB files take approximately 45 seconds to open)

UPDATES:

02/19/13 @ 3:30 p.m.

Added correspondence and an additional staff memo to Regular Agenda Item No. 2 – Rock Chalk Park.
Added Public Incentive Review Committee Meeting on February 26 to the Calendar.

02/15/13 @ 5:00 p.m.:

Added a letter from the NRPA to Regular Agenda Item No. 2 – Rock Chalk Park.

02/15/13 @ 11:00 a.m.:

Added Consent Agenda Item No. 12 – adopting Resolution No. 7011 and Resolution No. 7012, establishing March 5, 2013 as public hearing date for benefit districts for infrastructure at the former Farmland property; and
Removing Regular Agenda Item No. 1 – adopting Resolution No. 7006 and Resolution No. 7007, regarding infrastructure at the former Farmland property.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Helmut Scheewe for his dedication and service with the Sister Cities program with Eutin, Germany.

2. Recognition of Yoshimi Tomita for his dedication and service with the Sister Cities program with Hiratsuka, Japan

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/05/13.

2. Receive minutes from various boards and commissions:

Electrical Code Board of Appeals meeting of 11/19/12

Historic Resources Commission meeting of 12/20/12

Lawrence Cultural Arts Commission Retreat meeting of 02/03/13

Parks & Recreation Advisory Board meeting of 02/12/13

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Reject the bid from CAS Constructors, LLC for Bid Number B1302 Projects UT1201 – 2012 to 2015 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program Contract 1. Authorize the City Manager to execute a contract with Siemens Water Products in the amount of $32,798 and approve a purchase order with CAS Constructors in the amount of $19,756 for Emergency Traveling Sand Screen Rehabilitation. Authorize an increase to the existing Engineering Services Agreement with Black & Veatch in the amount of $4,492 for inspection services related to the Traveling Sand Screen Rehabilitation. Staff Memo

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8836, to rezone (Z-12-00229) approximately 6.491 acres from UR (Urban Reserve) to RM12D (Multi-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended. (PC Item 3B; approved 6-3 on 1/28/13)

b) Ordinance No. 8837, to rezone (Z-12-00231) approximately 9.122 acres from UR (Urban Reserve) to RS7 (Single-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended. (PC Item 3C; approved 6-3 on 1/28/13)

c) Ordinance No. 8838, to rezone (Z-12-00232) approximately 6.48 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive. (PC Item 3D; approved 6-3 on 1/28/13)

d) Ordinance No. 8839, to rezone (Z-13-00015) approximately 5.471 acres from UR (Urban Reserve) to RS5 (Single-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive. (PC Item 3E; approved 6-3 on 1/28/13)

8. Approve Preliminary Development Plan, PDP-12-00283, for The Links at Lawrence, a 630 unit multi-dwelling residential planned development with 9-hole golf course on approximately 81 acres located at 251 Queens Road and associated modification from the height limitation in the RM12 Base District. Submitted by Holloway Engineering, Surveying & Civil Design, PLLC., for Links at Lawrence, property owner of record. (PC Item 9; approved 9-0 on 1/30/13) Staff Memo Staff Report Preliminary Development Plan Map of Area Correspondence PC Minutes

9. Initiate rezoning of 306 Elm Street from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District. Staff Memo

10. Receive memo regarding 30-day public comment/review period for the draft Metropolitan Transportation Plan (MTP) Transportation 2040. Staff Memo

11. Authorize Request for Proposals to contract daily operations of the batting cages located at Clinton Lake Adult Softball Complex, 5100 Speicher Road. Staff Memo

12. Adopt Resolution No. 7011 and Resolution No. 7012, establishing a public hearing on the establishment of a benefit district for street and water main improvements and sanitary sewer improvements for the former Farmland property for March 5, 2013. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. PUBLIC HEARING DEFERRED TO MARCH 5, 2013. NEW PUBLIC HEARING DATE ESTABLISHED BY CONSENT AGENDA ITEM NO. 12. Conduct public hearing regarding the Farmland Infrastructure Benefit District and consider adopting Resolution No. 7006 (sanitary sewer) and Resolution No. 7007 (street infrastructure) setting out the findings of the Governing Body and directing the improvements to be made. Consider authorizing the Mayor to enter into an agreement with Douglas County deferring special assessments for the Farmland infrastructure pending development or sale. Staff Memo & Attachments

~~ACTION:~~ Conduct public hearing. Adopt Resolution No. 7006 and Resolution No. 7007 and authorize the Mayor to enter into an agreement with Douglas County deferring special assessments for the Farmland infrastructure, if appropriate.

2. Consider approving the Rock Chalk Park Development agreement and associated ordinances and resolutions. Staff Memo & Attachments NRPA Letter - Added 02/15/13 Correspondence – Added 02/19/13 Additional Staff Memo – Added 02/19/13

ACTION: Adopt on first reading Ordinance No. 8842, authorizing the development agreement and authorizing the reimbursement of city fees for the project;

· Authorize the City Manager to Execute an Agreement with CPSports/KBS Contractors, for quality control services for the City’s recreation center project;

· Authorize the City Manager to Execute an Agreement to acquire plans and specifications and construction administration services from Gould Evans and Paul Werner Architects;

· Adopt Resolution No. 7008, authorizing the financing of the recreation center;

· Adopt on first reading Ordinance No. 8844, a Main Trafficway Ordinance designating streets to be improved/constructed as main trafficways as part of the project;

· Adopt Resolution No. 7009, authorizing main trafficway improvements for streets to be improved as part of the project; and

· Adopt Resolution No. 7010, authorizing water and sewer mains, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: 2013 Meeting List

The City Manager Evaluation will be held Monday, February 25, 3:00 – 5:00 p.m. in the City Manager’s Conference Room. The City Commission will recess the February 19 City Commission meeting and reconvene into executive session for the purpose of discussing non-elected personnel matters.

· City offices closed February 18 in observance of Presidents’ Day.

· Public Incentive Review Committee meeting, Tuesday, February 26 at 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

· City Commission meeting scheduled for Tuesday, March 19 is canceled due to Spring Break.

· Commissioners are invited to attend a retirement reception for Margene Swarts, Wednesday, March 20, 4:00 – 6:00 p.m. Location: Lawrence Arts Center. Invitation

· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

One position will become vacant on 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

Two vacancies on the Advisory Council, one expiring 09/30/13 and one expiring 09/30/14.

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/13.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.