A

CITY COMMISSION

MEETING AGENDA

November 15, 2011 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 11/10/11)

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Updates:

11/15/11 @ 10:05 a.m.:

Added a staff memo with revised conditions to Consent Agenda Item No. 7b – PDP-7-1-11, 1043 Indiana; and
Added additional correspondence to Regular Agenda Item No. 1 – Z-8-12-10, 4100 W. 24^th Street; and
Added additional correspondence to Regular Agenda Item No. 2 – Santa Fe Station;

11/14/11 @ 3:30 p.m.:

Updated the map on Consent Agenda Item No. 5a – set bid date of 12/06/11 for Kaw Water Treatment Plant Large Valve Replacement;
Added a staff memo to Regular Agenda Item No. 2 – Santa Fe Station; and
Updated the Future Agenda Items memo.

11/11/11 @ 3:30 p.m.:

Added the PC Minutes to Regular Agenda Item No. 1 – 4100 W. 24^th Street; and
Added correspondence to Regular Agenda Item No. 2 – Santa Fe Station.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Friday, November 25, 2011 as Salvation Army Christmas Kettle Kick-Off Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/01/11 and 11/08/11.

2. Receive minutes from various boards and commissions:

Historic Resources Commission meeting of 09/15/11

Sign Code Board of Appeals meeting of 08/04/11

Sister Cities Advisory Board meeting of 10/12/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Set a bid date of December 6, 2011 for Bid Number B1156, Project UT0906DS Kaw Water Treatment Plant Large Valve Replacement. Staff Memo & Attachments (updated 11/14/11)

b) Award the purchase contract for Bid No. B1148; Purchase of Submersible Wastewater Pumps required for Priority Group I pump stations included in Project UT0919CS General Wastewater Pumping Station Improvements, to Environmental & Process Systems Inc., in the amount of $58,950 and authorize the City Manager to execute the purchase contract. Bid Memo

c) Award Bid No. B1144 for the Utilities Department TV Inspection Van and CCTV System Replacement to Baker Equipment Company in the amount of $203,396. Bid Memo

d) Award purchase of three (3) paratransit vehicles (T-Lift) as replacements for three (3) existing paratransit vehicles which have surpassed both the manufacturer and Federal Transit Administration useful life requirements. These vehicles would be purchased off of the existing Kansas Department of Transportation state bid vehicle contract. The cost per vehicle is $55,000 and a total cost of $165,000 from Kansas Truck Equipment, Co. Funding for the purchase of these vehicles will come from the State of Kansas Comprehensive Transportation Program and there is no local match required for these funds. Staff Memo

e) Approve sale of surplus equipment on Gov Deals. Staff Memo

f) Waive bidding requirements and use the Houston-Galveston Area Council contract to purchase one (1) Velocity PUC Engine from Pierce Manufacturing for $847,967 and adopt Resolution No. 6943, providing for the acquisition of fire equipment and for providing for the issuance of General Obligation Bonds for $347,967. Staff Memo & Attachments

6. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8681, annexing approximately 45 acres of City owned park property.

b) Ordinance No. 8686 to install Yield Signs on Overland Drive at Sierra Drive. (TSC Item 4; approved 8-0 on 10/03/11).

c) Ordinance No. 8685 to establish No Parking along both sides of Sunnyside Avenue between Indiana Street and Louisiana Street. (TSC Item 8; approved 8-0 on 10/03/11).

d) Ordinance No. 8679 and Ordinance No. 8680, establishing the maximum assessments for improvements to Fairfield East Addition No. 1, Street, Storm Sewer, Waterline Improvements (PW0915), Sanitary Sewer Improvements (09S003), and Pump Station (09S004).

7. Approve the following items related to 1043 Indiana:

a) Adopt on first reading, Ordinance No. 8684, for rezoning (Z-7-18-11) approximately 0.80 acres from U-KU (University-Kansas University) to RM32-PD (Multi-Dwelling Residential-Planned Development), located at 1043 Indiana Street. Submitted by Paul Werner Architects, for Triple T LLC, property owner of record. (PC Item 5A; approved 8-0 on 8/24/11)

b) Approve Preliminary Development Plan, PDP-7-1-11, to relocate the Varsity House and development of a Multi-Dwelling Structure, located at 1043 Indiana Street. Submitted by Paul Werner Architects, for Triple T LLC, property owner of record. (PC Item 5B; approved 8-0 on 8/24/11) Revised Staff Memo Revised Site Plan Revised Elevations Staff Report Original Site Plan Original Plans Elevations Original Renderings Location Map PC Minutes HRC Staff Report Correspondence Staff Memo with Revised Conditions - Added 11/15/11

8. Authorize staff to submit applications to the 2012 CDBG Program for the following: Ridge Court Storm Sewer Improvements in an amount of $50,000 and Hazardous Sidewalk Repair in an amount of $50,000. Staff Memo & Attachments

9. Authorize the City Manager to execute a purchase agreement with the World Company in the amount of $32,000 for property interests needed for the reconstruction of sanitary sewer pump station 37. Staff Memo & Attachments

10. Adopt the recommended purchasing policy. Staff Memo & Attachments

11. Receive request from Paul Werner Architects for the possible land lease for the owners of the former Don’s Steakhouse; refer to staff for a report.

12. Approve the recommendation of the Lawrence Cultural Arts Commission to fund operational assistance for Final Fridays for a one-year period and authorize the Lawrence Cultural Arts Commission to engage the STArt Alliance to conduct an economic impact analysis of Final Fridays. Funding for this item will be within existing carryover funds and budget resources. Staff Memo Letter to Arts Center

13. Approve a request by Paul Werner Architects, on behalf of the developer, Highland Construction LC, for a variance from City Code 19-302(1)(b) to allow the installation of master water meters for buildings of less than 13 units located at 204 Eisenhower Drive. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider the following items related to 4100 W. 24^th Street:

a) Consider rezoning, Z-8-12-10, approximately 15 acres from RM15 (Multi-Dwelling Residential) to RM24 (Multi-Dwelling Residential), located at 4100 W 24^th Place. Submitted by BG Consultants, Inc., for Remington Square LC, property owner of record. Adopt on first reading, Ordinance No. 8683, for rezoning (Z-8-12-10) of approximately 15 acres from RM15 (Multi-Dwelling Residential) to RM24 (Multi-Dwelling Residential), located at 4100 W 24^th Place (PC Item 6A; approved 7-2 on 10/26/11). Because a valid protest petition has been received, a super-majority vote (at least 4 votes) is required for approval. Staff Report Map of Area Approved Inverness Park District Plan Protest Petition Protest Petition Report & Attachments Correspondence - Updated 11/15/11 PC Minutes - Added 11/11/11

ACTION: Approve rezoning (Z-8-22-11) of approximately 15 acres from RM15 (Multi-Dwelling Residential) to RM24 (Multi-Dwelling Residential), located at 4100 W 24^th Place, and adopt on first reading, Ordinance No. 8683, if appropriate.

b) Consider a site plan, SP-9-56-11, for Remington Square Apartments, located at 4100 West 24^th Place. Submitted by BG Consultants, Inc., for Remington Square LC, property owner of record. (PC Item 6B; approved 8-1 on 10/26/11) Staff Report Site Plan Existing Development Building Elevations PC Minutes - Added 11/11/11

ACTION: Direct staff as appropriate.

2. Receive status update on a transfer agreement with the Santa Fe Station/BNSF Depot. Staff Memo & Attachments Correspondence - Updated 11/15/11 Staff Memo on Possible Transit Use - Added 11/14/11

ACTION: Direct staff as appropriate.

3. Consider adopting the Airport Master Plan, Airport Layout Plan (ALP), and Capital Improvement Plan (CIP) for the Lawrence Municipal Airport. Staff Memo & Attachments

ACTION: Adopt the Airport Master Plan, Airport Layout Plan (ALP), and Capital Improvement Plan (CIP) for the Lawrence Municipal Airport, if appropriate.

4. Consider authorizing 2011 funding for longevity payments. Staff Memo

ACTION: Approve 2011 funding for longevity payments, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 11/14/11)

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Employee Service Awards, Thursday, November 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· Commissioners are invited to attend an appreciation luncheon by Berry Plastics on Friday, November 18, 11:30 a.m. Location: Berry Plastics plant, 2330 Packer Road.

· November 22 City Commission Meeting will start at 9:00 a.m. This meeting is planned to be short.

· City offices closed November 24 and November 25 in observance of the Thanksgiving holiday.

· November 29 City Commission Meeting canceled due to it being the fifth Tuesday.

· Jerry Cooley retirement reception, Saturday, December 3, 6:30 – 9:00 p.m. Location: Lawrence Country Club, 400 Country Club Terrace.

· Black Hills Energy luncheon with City officials, Tuesday, December 13. Details to follow.

· December 27 City Commission will start at 9:00 a.m. and consist of consent agenda items only.

· City offices closed December 26 in observance of the Christmas holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.