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CITY COMMISSION
MEETING AGENDA
August 16, 2011 - 6:35 p.m.
(Posted on webpage at 5:05 p.m. on 08/11/11)
(10MB files take approximately 45 seconds to open)
Updates:
08/15/11 @ 1:15 p.m.
- Added LPOA MOU documents to Regular Agenda Item No. 1;
- Revised Ordinance No. 8660 on Regular Agenda Item No. 2; and
- Added the City Employee Appreciation Picnic to the calendar.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Stefan Petrovic.
2. Receive presentation from the Sons of the Union Veterans of the Civil War. Staff Memo
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Commission on Homelessness meeting of 07/12/11
Lawrence Cultural Arts Commission meeting of 06/08/11
Sister Cities Advisory Board meeting of 07/13/11
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Approve Change Order No. 1 to Vance Brothers, Inc. in the amount of $340,000 for Project No. PW1103, 2011 Microsurfacing Program. The change order amount does not result in exceeding previously approved budget allocations. Staff Memo
b) Approve Change Order No. 1, and Final, to Little Joe’s Asphalt, Inc., in the amount of $15,267.86, for Project No. PW1104, 2011 Overlay Program, Phase 1. The change order amount does not result in exceeding previously approved budget allocations. Staff Memo
5. Adopt on first reading, Ordinance No. 8654, changing the name of Fireside Drive to Frontier Lane. Staff Memo & Attachments
6. Adopt on second and final reading, Ordinance No. 8652, allowing the possession and consumption of alcoholic liquor on Massachusetts Street from North Park Street to South Park Street on Sunday, August 28, 2011, from 11:30 a.m. – 7:30 p.m., for the Kansas State Fiddling and Picking Championship.
7. Adopt Resolution No. 6930, initiating the use of eminent domain authority for acquisition of property interests for the 23rd Street Bridge utilities relocation project. Staff Memo & Attachments
8. Approve Special Event requests, SE-8-16-11; SE-8-17-11; SE-8-18-11; SE-8-19-11: Special Event Permits requested for location of a light truck and a temporary 42’ tall Verizon mobile cellular communication tower at 1101 Indiana (Berkeley Flats Apartments) for KU Home Football Games on September 3, September 10, October 1, October 15, October 22, and November 12, 2011. Submitted by Selective Site Consultants. Berkeley Flats Apartments LLC, property owner of record. Staff Report Site Plan
9. Authorize City Manager to sign an agreement with the property owners of Burger King/EVAC and Party America to begin driveway reconfiguration at the southwest corner of 23rd and Naismith. Related funding resolution is Regular Agenda Item No. 3-b. Staff Memo & Attachments
10. Approve a temporary use of public right-of-way permit for use of various city streets, including the closure of the northbound lane of Massachusetts St downtown from 8:00 a.m. – 8:25 a.m., on Sunday, October 2, 2011, for the Head for the Cure 5K. Staff Memo & Attachments
11. Approve donation of standby medical services and the closure of the city parking lot on the southeast corner of N 2nd St and Locust St for the GaDuGi SafeCenter 5K Boo!Run on Sunday, October 30, 11:00 a.m. – 4:00 p.m. Staff Memo & Attachments
12. Approve the following item related to the Sandbar Halfway to St Patrick’s Day fundraiser: Staff Memo & Attachments
a) Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of the 100 block of E 8th Street from 1:00 p.m. – 12:00 a.m. on Saturday, September 17, 2011, for the Halfway to St Patrick’s Day fundraiser.
b) Adopt on first reading, Ordinance No. 8657, allowing the possession and consumption of alcohol on the 100 block of E 8th Street from 1:00 p.m. – 12:00 a.m. on Saturday, September 17, 2011, for the Halfway to St Patrick’s Day fundraiser.
13. Authorize the City Manager to execute a License Agreement permitting Lynn Investments, LLC, d/b/a Bullwinkle’s, to use certain portions of the Tennessee Street and 14th Street Rights of Way for landscaping in accordance with the terms of that Agreement. Staff Memo & Attachments
14. Authorize the City Manager to execute License Agreements permitting 1040 Vermont Street to use certain portions of the Vermont Street Right of Way and the Alley Right of Way between Massachusetts Street and Vermont Street in accordance with the terms of those agreements. Staff Memo & Attachments
15. Authorize the City Manager to provide written notice to Rural Water District No. 1 of the City’s intent to annex approximately 45.4 acres of land located north and east of the intersection of West 6th Street and the SLT, in accordance with K.S.A. 12-539, and to refer the annexation request to the Lawrence- Douglas County Planning Commission for review and a recommendation. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving the 2012-2015 Memorandum of Understanding agreements with the Lawrence Police Officers Association (LPOA) and the International Association of Firefighters (IAFF) Local 1596, and consider authorizing the Mayor and City Clerk to execute the agreements. Staff Memo & Attachments - Updated 08/15/11
ACTION: Approve the 2012-2015 Memorandum of Understanding agreements between the City of Lawrence and LPOA and IAFF 1596, and authorize the Mayor and City Clerk to execute the agreements, if appropriate.
2. Receive update on next steps for Farmland Property and
consider adopting on first reading, Ordinance No. 8659,
a Home Rule Ordinance of the City of Lawrence, Kansas authorizing the financing
of the costs of a master plan and certain infrastructure development for the
former Farmland Industries property for Economic Development purposes, and
authorizing the issuance of general obligation bonds of the City to pay the
costs thereof; and Ordinance
No. 8660 (Revised 08/15/11), designating Delaware Street
from 8th Street to 11th
Street 22nd Terrace
and a street to be named, located north of the northern terminus of O’Connell
Road at 23rd Street, north to an intersection with 19th
Street, as main trafficways. Staff
Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8659 and Ordinance no. 8660, if appropriate.
Authorize staff to distribute a request for proposals for planning and engineering services associated with the master planning of the former Farmland property, and design of necessary public improvements to the property, if appropriate.
Authorize staff to distribute a request for proposals for planning and analysis of the City water right, if appropriate.
3. Consider adopting the following resolutions/ordinances related to the 2012 Capital Improvement Projects: Staff Memo & Attachments
a) Resolution No. 6934, authorizing the construction of certain main trafficway improvements on 23rd Street (K-10) between Harper Street and Barker Street, including, but not limited to, replacement of a bridge, sidewalks, lighting, and other necessary and appropriate improvements, and all related design, engineering and inspection work and authorizes the issuance of general obligation bonds pursuant to K.S.A. 12-685 et seq. to pay the costs thereof
b) Resolution No. 6933, authorizing construction of certain main trafficway improvements on 23rd Street, between Naismith Drive and Ousdahl Road, including, but not limited to street construction, curbing, guttering, paving, acquiring right-of-way and easements, sidewalk construction, stormwater, bicycle facilities, subgrade stabilization, waterlines within the right of way and other necessary and appropriate improvements, and all related design, engineering and inspection work and authorizes the issuance of general obligation bonds pursuant to K.S.A. 12-685 et seq. to pay the costs thereof.
c) Resolution No. 6935, authorizing the construction of certain main trafficway improvements consisting of the addition of bus lanes, and the repaving of 6th Street from Iowa to Monterey Way, curb and gutter, sidewalks, waterline within the right of way, traffic signalization and geometric improvements and all related design, engineering and inspection work and authorizing the issuance of general obligation bonds pursuant to K.S.A. 12-685 et seq. to pay the costs thereof.
d) Resolution No. 6936, authorizing the construction of certain main trafficway improvements consisting Reconstruction of Wakarusa Drive from Oread West Drive to Research Park Way, including improvements at the intersections of Wakarusa Drive and Oread West Drive and Wakarusa Drive and Research Park Way, including, but not limited to street construction, curb and gutter, right of way easement acquisition, sidewalks and multiuse paths, stormwater, subgrade stablization, and other necessary and appropriate improvements, waterline within the right of way, traffic signalization and geometric improvements and all related design, engineering and inspection work and authorizing the issuance of general obligation bonds pursuant to K.S.A. 12-685 et seq. to pay the costs thereof.
e) Resolution No. 6937, finding and determining it to be necessary to make certain improvements to certain public buildings, public parks, public parking, and public recreational areas within the City and finding and determining that the costs thereof may be temporarily financed by the issuance of general obligation temporary notes or bonds of the Issuer.
f) Resolution No. 6938, establishing the maximum annual bonding amount for improvements authorized pursuant to Charter Ordinance No. 27 as $1,635,000, plus costs of issuance and interest on any temporary financing.
g) Ordinance No. 8658, authorizing the issuance of a grant to the Lawrence-Douglas County Bioscience Authority for the purpose of expanding the Bioscience & Technology Business Center, and the financing of the Project at a cost not to exceed $500,000 plus costs of issuance and interest on any temporary financing in whole or in part, from the proceeds of general obligation temporary notes and/or bonds of the City, which are hereby authorized to be issued for such purposes pursuant to the authority of the Home Rule Amendment in an amount of not to exceed $500,000 plus costs of issuance and interest on any temporary financing.
h) Resolution No. 6939, authorizing the sale of general obligation notes in the amount of $14,665,000 and general obligation bonds in the amount of $4,275,000 on September 13, 2011. Staff Memo & Attachments
ACTION: Adopt Resolution No.’s 6933, 6934, 6935, 6936, 6937, 6938, and 6939 and adopt on first reading, Ordinance No. 8658, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Fire/Medical 20th Recruit Academy graduation ceremony, Thursday, August 18, 6:30 p.m. Location: Robert J. Dole Institute of Politics, 2350 Petefish Drive.
· The Institute of Interfaith Dialog “Fast Breaking” Iftar Dinner in the holy month of “Ramadan”, Sunday, August 21, 7:30 p.m. Location: Carnegie Building. Invitation
· Police New Recruit Swearing-In Ceremony, Tuesday, August 23, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Lawrence Schools Foundation Breakfast, Friday, August 26, 7:30 a.m. Location: Holiday Inn, Holidome.
· City Employee Appreciation Picnic, Saturday, August 27, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· City Commission meeting for August 30 has been canceled due to it being the fifth Tuesday of the month.
· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.
· Hiratsuka 20th Anniversary Delegation to Lawrence, October 3 – 6, 2011. The delegation will be recognized at the October 4 City Commission Meeting.
· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two positions expired 05/31/11.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/13. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14. One position will become vacant 09/30/11.
One vacancy for a position that expires 11/30/11.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Retiree Attraction Task Force:
Five city appointments available on this newly formed task force.
One vacancy for a position that expires 12/31/12.
Social Services Advisory Board:
Two positions available for this board.
One vacancy for a position that expired 04/30/11.