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CITY COMMISSION

MEETING AGENDA

June 7, 2011 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 06/2/11)

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Update:

06/07/11 @ 12:00 p.m.:

Updated correspondence and added a staff memo to Regular Agenda Item 3 - Comprehensive Plan Amendment, CPA-2008-7, Chapter 16 – Environment.

06/07/11 @ 4:00 p.m.

Updated correspondence and added Planning Commission meeting minutes from 11/19/08 and 04/28/10 to Regular Agenda Item 3 - Comprehensive Plan Amendment, CPA-2008-7, Chapter 16 – Environment.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim June 13 – 17, 2011 as Dad’s Days.

2. Dedication of Pink Fire Truck to Guardians of the Ribbon, Inc.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/10/11.

2. Receive minutes from various boards and commissions:

Community Commission on Homelessness meeting of 04/19/11

Parks & Recreation Advisory Board meeting of 05/17/11

Social Service Funding Advisory Board meeting of 12/13/10

Planning Commission meeting of 04/25/11

Historic Resources Commission meeting of 04/21/11

Hospital Board meeting of 04/20/11

Human Relations Commission of 02/17/11

Mental Health Board meeting of 03/29/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Set bid opening date of June 21, 2011 for the purchase and installation of a new computer fiber line to service South Park Center and the Community Building. Staff Memo & Attachments

b) Set bid opening date of June 21, 2011 for the repair and resurfacing of the parking lot in Broken Arrow Park. Staff Memo & Attachments

c) Set a Bid Opening Date of July 5, 2011 for Bid No.B1132, Kaw Water Treatment Plant Sludge Collector Drive Replacement. Staff Memo

d) Award bid for Project No. PW1020, City Bid No. B1130, Bob Billings Parkway, Kasold Drive to Crestline Drive (westbound lanes), complete pavement reconstruction, to King’s Construction Company, Inc. in the amount of $637,310.90. Bid Memo & Attachments

6. Receive quarterly report regarding the status of fundraising and construction progress for the Lawrence Community Shelter’s new permanent facility. Staff Memo & Attachments

7. Receive the Bicycle Parking in Downtown Lawrence Inventory. Staff Memo & Attachments

8. Authorize the City Manager to enter into a performance agreement with Plastikon Healthcare, LLC, in conjunction with Douglas County, for economic development incentives. Staff Memo & Attachments

9. Receive request from MD Management, Inc. for a Neighborhood Revitalization Area for a proposed project on the northeast corner of 27^th and Iowa Streets. Refer to staff and the Public Incentives Review Committee for a recommendation. Correspondence

C. CITY MANAGER’S REPORT: CM Report and Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider accepting Historic Preservation Fund Grant for the development of Oread Neighborhood Design Guidelines in the amount of $30,005 in association with developing overlay zoning districts; and consider authorizing the City Manager to enter into a grant agreement with the Kansas Historical Society for this project. Staff Memo

ACTION: Accept Historic Preservation Fund Grant for $30,005 and authorize the City Manager to enter into an agreement with the Kansas Historical Society, if appropriate.

2. Consider approving the closure of Massachusetts Street from North Park Street to South Park Street on Saturday, October 8, 2011, from 7:00 a.m. to 6:00 p.m. for the Rev it Up! Hot Rod Hullaballoo. This item was deferred from the 05/03/11 City Commission Meeting. Staff Memo

ACTION: Approve a Temporary Use of Public Right-of-Way Permit for the closure of Massachusetts Street from North Park Street to South Park Street on Saturday, October 8, 2011, from 7:00 a.m. to 6:00 p.m. for the Rev it Up! Hot Rod Hullaballoo, if appropriate.

3. Consider approving Comprehensive Plan Amendment, CPA-2008-7, amending Horizon 2020 to include Chapter 16 – Environment. Adopt on first reading, Joint Ordinance No. 8592/Resolution No. 11-11, for Comprehensive Plan Amendment (CPA-2008-7) amending Horizon 2020 to include Chapter 16 – Environment. (PC Item 4; approved 8-1-1 on 8/23/10, County Commission approved 2-1 on 4/13/11) Study Session Follow Up Staff Memo Staff Report Draft Chapter 16 Correspondence - UPDATED 06/07/11 City Commission Minutes - 12/14/10 Planning Commission Minutes - 08/23/10 Douglas County Commission Minutes - 04/13/11 Staff Memo – ADDED 06/07/11 11/19/08 PC Minutes – ADDED 06/07/11 04/28/10 PC Minutes – ADDED 06/07/11

ACTION: Approve Comprehensive Plan Amendment (CPA-2008-7) and adopt on first reading Joint Ordinance No. 8592/Resolution No. 11-11, if appropriate

4. Consider a motion to recess into executive session for approximately 40 minutes for the purposes of consultation with attorneys for the body which would be deemed privileged in the attorney-client relationship and then to discuss matters relating to employer-employee negotiations. The justification for the executive session is to keep attorney-client privileged matters and labor negotiation matters confidential at this time. The regular meeting will resume in the City Commission meeting room at the conclusion of the executive session.

ACTION: Approve motion to recess into executive session for approximately 40 minutes for the purposes of consultation with attorneys for the body which would be deemed privileged in the attorney-client relationship and then to discuss matters relating to employer-employee negotiations, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Solid Waste Task Force public input meeting, Wednesday, June 8, 6:00 – 7:30 p.m. Location: City Commission Room.

· City Commission Study Session, Tuesday, June 14, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Police Budget.

· Retirement reception for Captain Ray Urbanek, Friday, June 17, 10:30 a.m. – 12:00 p.m. Location: Jury Assembly Room, Law Enforcement Center, 111 E. 11^th Street. Presentations begin at 10:45.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission lunch with Lawrence Memorial Hospital Board, Thursday, June 23, 12:00 p.m. Location: Lawrence Memorial Hospital.

· City offices closed July 4, 2011 in observance of Independence Day.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14. Three positions expire 07/01/11 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Douglas County Emergency Management Board:

One position expires 07/01/11 and is eligible for reappointment to an additional term.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.

Lawrence Alliance:

Two vacancies for positions that expire 11/30/11.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.