City of Lawrence

Social Service Funding Advisory Board Meeting

December 13, 2010 minutes    

 

MEMBERS PRESENT:

Barbara Schnitker, Megan Leopold, Barbara Carswell, Donna Osness, Erika Dvorske

 

MEMBERS ABSENT:

 

STAFF PRESENT:

Casey Toomay, Budget Manager

PUBLIC PRESENT:

 None

 

 

The meeting was called to order at 5:31 p.m. 

 

A motion was made by Carswell to approve the minutes from the meeting on October 28, 2010.  The motion was seconded by Dvorske.  The motion passed 4-0.

 

The board discussed the calendar for when their recommendations for 2012 funding should be complete and forwarded to the City Commission.  Toomay shared that it would be good to have no later than June 1, 2011.

 

Leopold arrived at 5:45. 

 

The board reviewed the existing application forms for social service funding and made suggestions for improvements.  The board reviewed the goals of the City Commission and discussed how the application for funding could be changed to try to better address the goals.  It was suggested that instead, the City’s mission statement be added to the application.  Toomay agreed to incorporate the suggestions into the applications for 2012 funding. 

 

The board continued to discuss the calendar for the 2012 process and agreed to the following draft calendar:

 

February 28th – Post application materials. 

April 29th – Due date for applications

May 4th – distribute application materials to the board

May 18th – meeting to review applications / develop recommendations

May 23rd – (tentative date to review applications if unable to accomplish on 18th)

 

The board discussed asking applicants to attend the meetings in May.  Instead, the board thought if someone could be available by phone, the board could call and get answers to questions should they arise.  It was suggested that this be highlighted on the application. 

 

Dvorske left at 6:48.

 

The board discussed their future work plan.  It was suggested that the board review the reporting requirements for the 2011 agencies to better normalize the information provided by the recipients and in order to increase agency accountability. 

 

There being no further business to discuss, the Committee agreed to schedule the next meeting for May 18, 2011 from 2:00 to 6:00 to review the applications for 2012 social service funding and develop recommendations to forward to the City Commission.  An additional meeting was also tentatively scheduled for May 23, 2011 in case additional time was needed to discuss 2012 applications.   

 

A motion was made to adjourn the meeting at approximately 7:01 p.m.  The motion was made by Carswell and was seconded by Schnitker.  The motion passed 4-0.