A

CITY COMMISSION

MEETING AGENDA

May 3, 2011 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 04/28/11)

(10MB files take approximately 45 seconds to open)

Updates:

05/03/11 @ 12:30 p.m.:

Added a staff memo to Regular Agenda Item No. 2 – Hot Rod Hullaballoo; and
Added an updated memo to Regular Agenda Item No. 3 – Adopt 2011 Action Plan and the 2008 – 2012 Consolidated Plan.

05/02/11 @ 12:00 p.m.:

Added amended 04/26/11 City Commission meeting minutes to Consent Agenda Item No. 1;
Changed the wording on Consent Agenda Item No. 9 to “Accept” the applicant’s request to withdraw TA-6-8-10 rather than “Receive”;
Added an executive session as Regular Agenda Item No. 5 to discuss employer-employee negotiations; and
Added additional information to the American Fallen Warrior Memorial on the Future Agenda Items staff memo and added this to the 05/10/11 City Commission Agenda.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Saturday, May 7, 2011 as Human Family Reunion Day.

2. Proclaim Saturday, May 7, 2011 as Sertoma Bar-B-Q Cook-Off Day.

3. Proclaim the month of May, 2011 as Huntington’s Disease Awareness Month.

4. Proclaim the month of May, 2011 as Lyme Disease Awareness Month.

5. Proclaim the month of May, 2011 as National Preservation Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/19/11 and ~~04/26/11~~. Staff Memo - Added 05/02/11 Amended 04/26/11 Minutes - Added 05/02/11

2. Receive minutes from various boards and commissions:

Hospital Board meeting of 03/16/11

Planning Commission meeting of 03/28/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve purchase of storm sewer pipe from Cretex Concrete Products Midwest, Inc. in the amount of $21,207.68, for relocation of a storm sewer line. Staff Memo & Attachments

b) Award bid for one side load refuse truck for the Public Works Department to Downing Sales and Service for $169,662. Bid Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8630, designating portions of 7^th Street and North Park Street as a main traffic-way. This ordinance is necessary in order to debt finance the proposed curb and sidewalk repair project in the downtown area.

8. Initiate Text Amendments to the City of Lawrence Land Development Code, Chapter 20, Articles 10 and 17, regarding synthetic turf. Staff Memo

9. ~~Receive~~ Accept the applicant’s request to withdraw TA-6-8-10 regarding a text amendment to Chapter 20, Section 601 of the Land Development Code – Code of the City of Lawrence, Kansas to calculate studio, 1, and 2-bedroom dwelling units as .5 dwelling units in the RM32 District. Staff Memo

10. Receive the Lawrence/Douglas County 2011 Point-In-Time Homeless Count. Staff Memo & Attachments

11. Receive the 2011 first quarter report for the Bert Nash Outreach Program.

12. Authorize the Lawrence Cultural Arts Commission Community Arts Grants as recommended by the Lawrence Cultural Arts Commission. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving the closure of a portion of the 900 block of New Hampshire Street on May 27-28 and the 100 block of E 10^th St on May 28 for events associated with the Arts Center Street P’Arty and Art Tougeau Parade. Staff Memo & Attachments

ACTION: Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of a portion of the 900 block of New Hampshire Street for the Arts Center Street P’Arty from noon, Friday, May 27 until 1:00 p.m. Saturday, May 28, 2011, if appropriate.

Approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Art Guild allowing the closure of the 100 block of E 10^th Street from 1:00 p.m. – 5:00 p.m. on Saturday, May 28, 2011, if appropriate.

2. Consider approving the closure of Massachusetts Street from North Park Street to South Park Street on Saturday, October 8, 2011, for the Rev it Up! Hot Rod Hullaballoo. Staff Memo & Attachments Staff Memo - Added 05/03/11

ACTION: Approve a temporary use of right-of-way permit for the closure of Massachusetts Street from North Park Street to South Park Street from 8:00 a.m. – 7:00 p.m. on Saturday, October 8, 2011 for the Rev it Up! Hot Rod Hullaballoo, if appropriate.

3. Consider adopting the 2011 Action Plan and Investment Summary of the 2008-2012 Consolidated Plan and consider adopting Resolution No. 6922, authorizing the Mayor to execute agreements for the 2011 CDBG and HOME programs and other such documents as may be required to be submitted to the U.S. Department of Housing and Urban Development for such programs. ~~Staff Memo & Attachments~~ Updated Staff Memo - Added 05/03/11

ACTION: Adopt the 2011 Action Plan and Investment Summary of the 2008-2012 Consolidated Plan and Adopt Resolution No. 6922, authorizing the Mayor to execute the agreements for the 2011 CDBG and HOME programs, if appropriate.

4. Consider approving a Substantial Amendment to the 2008-2012 Consolidated Plan - adjustment of proposed specific housing objectives (91.25(b)) – accomplishment goals for the period, August 1, 2008 – July 31, 2012. Staff Memo

ACTION: Approve a Substantial Amendment to the 2008-2012 Consolidated Plan for the City of Lawrence, if appropriate.

5. Consider a motion to recess into executive session to discuss matters relating to employer-employee negotiations for approximately 45 minutes. The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. The regular meeting will resume in the City Commission meeting room at the conclusion of the executive session

ACTION: Approve motion to recess into executive session to discuss matters relating to employer-employee negotiations for approximately 45 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 05/02/11

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Public meeting on 1000 block Vermont parking, Tuesday, May 3, 5:00 – 6:00 p.m. Location: City Commission Room.

· Solid Waste Task Force meeting, Wednesday, May 4, 6:00 p.m. Location: City Commission Room.

· Memorial observance in honor of Lawrence’s fallen police officers, Friday, May 6, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.

· City Commission Study Session, Tuesday, May 17, 3:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget, Goals, and Citizen Survey.

· City offices closed Monday, May 30 in observance of Memorial Day.

· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position expired 03/01/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.