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CITY COMMISSION

MEETING AGENDA

April 26, 2011 - 6:35 p.m.

(Posted on webpage at 5:20 p.m. on 04/21/11)

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Updates:

04/26/11 @ 3:30 p.m.

Added a Revised Conditions Memo, Truck Movement Diagrams, and updated correspondence to Regular Agenda Item No. 1 – Dillon’s Site Plan (SP-12-62-10).
Added Governor’s Directive to KDOT Regarding K10 to Regular Agenda Item No. 2;
Added additional correspondence to Chapter 16, Horizon 2020 on the Future Agenda Items memo.

04/22/11 @ 3:15 p.m.

Added Architectural Review Committee Staff Memo & Attachments to Regular Agenda Item No. 1 – Dillon’s Site Plan (SP-12-62-10).

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of April 25 – 29, 2011 as Tree City USA Week and Friday, April 29, 2011 as Arbor Day.

2. Proclaim the month of May, 2011 as Bike Month and the week of May 16 – 20 as Bike-To-Work Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Lawrence Cultural Arts Commission meeting of 03/09/11

Sister Cities Advisory Board meeting of 03/09/11

Public Health Board meeting of 02/21/11

Community Commission on Homelessness meeting of 03/08/11

Community Development Advisory Committee meeting of 03/10/11

Sustainability Advisory Board meeting of 02/09/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Set a bid opening date of May 17, 2011, for the purchase and installation of a new CXT restroom facility at the Youth Sports Complex. Bid Memo & Attachments

b) Award bid for 3,500 tons of road salt for Public Works Department to Cargill Salt for $49.98 a ton or $174,930 with an option for additional 1,000 tons if needed for $49,980, for a total of $224,910. Bid Memo

c) Award the bid for Bid No. B1106 Project WW0601, Anaerobic Digester Improvements Wastewater Treatment Plant to the low bidder, Walters Morgan Construction Inc., for $3,130,000 and authorize the City Manager to execute the contract. Bid Memo

d) Authorize the City Manager to execute Supplemental Agreement No.2 to the existing Engineering Services Agreement with Black & Veatch in the amount of $320,000 for construction phase engineering services in conjunction with project WW0601 improvements to the Anaerobic Digester Process at the Wastewater Treatment Plant. Bid Memo

5. Adopt on first reading, Ordinance No. 8630, designating portions of 7^th Street and North Park Street as a main trafficway. This ordinance is necessary in order to debt finance the proposed curb and sidewalk repair project in the downtown area.

6. Adopt on second and final reading, Ordinance No. 8626, to rezone (Z-1-1-11, Z-1-2-11, Z-1-3-11, Z-11-25-09, Z-11-26-09, Z-11-28-09) approximately 1.1 acres, located at 1340 Tennessee St, 1344 Tennessee St, 1343 Tennessee St, 1403 Tennessee St, 1400 Ohio St, and 413 W 14^th St, from RM32 (Multi-Dwelling Residential) to MU (Mixed Use).

7. Approve Special Event Permit request, SE-3-12-11, for Country Produce at the Sears parking lot, 2727 South Iowa Street from July 15 through August 15, 2011. Staff Report

8. Approve Special Event Permit request, SE-4-13-11, for a Dale Willey Automotive tent sale at the Sears parking lot, 2727 Iowa Street from May 5 through May 7, 2011. Staff Report

9. Authorize the City Manager to provide written notice to Rural Water District #13 of the City’s intent to annex approximately 7.6 acres of land located adjacent to the City’s runway at the Lawrence Municipal Airport, in accordance with K.S.A. 12-539. Staff Memo & Attachments

10. Authorize the City Manager to execute a Site Agreement for the lease of City of Lawrence, Kansas property on the 6^th and Kasold Water Tank, 3708 W. 6^th Street, to T-Mobile Central, LLC. Staff Memo & Attachments

11. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs in various rights-of-way from April 30 – May 8, 2011 for the Spring Parade of Homes, contingent on adjacent property owner approval.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving the site plan, use of right-of-way requests for Massachusetts Street and New Hampshire Street, and sidewalk dining application for the redevelopment of the Dillon’s site at 1740 Massachusetts Street (SP-12-62-10) and conduct a public hearing regarding the associated sidewalk dining application. Staff Report Alternative Compliance Memo Sidewalk Dining/Use ROW Staff Memo City Clerk Memo Site Plan Landscape Plan Utility Plan Grading and Drainage Plan Existing Conditions/Demolition Plan Mountable Curb Examples Traffic Impact Study Photometric Plans and Lighting Information Correspondence - Updated 04/26/11 January/February BZA Minutes HRC Action Summary Conditions Use of Right-of-Way Requests/Exhibits Sidewalk Dining Application/Exhibit Latest Elevations 04/21/11 ARC Staff Memo & Attachments - Added 04/22/11 Revised Conditions Memo - Added 04/26/11 Truck Movement Diagrams - Added 04/26/11

ACTION: Approve the site plan (SP-12-62-10);

Conduct public hearing and find that the use of the public right-of-way for a sidewalk dining and hospitality area for Dillon’s, 1740 Massachusetts Street, is within the public’s interest; and approve issuance of a Sidewalk Dining and Hospitality License;

Approve use of right-of-way request for elements related to a pedestrian plaza in the Massachusetts Street right-of-way;

Approve use of right-of-way request for a drive through pharmacy lane, stormwater detention area, and elements associated with access points in the New Hampshire Street right-of-way, if appropriate.

2. Receive request from the City of Eudora for a letter of support concerning median protections along K-10 Highway. Letter by Mayor of Eudora Governor Directive to KDOT Regarding K10 - Added 04/26/11

ACTION: Direct Mayor to sign a letter of support to the State of Kansas officials for improvements, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 04/26/11)

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Open House for The KU Lawrence Transit Facility, Thursday, April 28, 11:00 a.m. Location: 1260 Timberedge Road. Tours of the facility are available from 10:00 – 11:00 a.m.

· Public meeting on 1000 block Vermont parking, Tuesday, May 3, 5:00 – 6:00 p.m. Location: City Commission Room.

· Solid Waste Task Force meeting, Wednesday, May 4, 6:00 p.m. Location: City Commission Room.

· City Commission Study Session, Tuesday, May 17, 3:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget, Goals, and Citizen Survey.

· City offices closed Monday, May 30 in observance of Memorial Day.

· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position expired 03/01/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.

Lawrence Alliance:

One vacancy for a term that expired 11/30 10 and one vacancy for a position that expires 11/30/11.