CITY
COMMISSION
MEETING AGENDA
January 18, 2011 – 5:45 p.m.
(Posted on webpage at 2:30 p.m. on 01/13/11)
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Updates:
01/18/11 @ 12:00 p.m.
- Regular Agenda Item No. 1 – Rezoning Z-9-13-10 – added revised Ordinance No. 8595 and defer item until January 25, 2011.
- Added a powerpoint presentation and updated correspondence to Regular Agenda Item No. 2 – Text Amendment TA-4-4-10.
01/14/11 @ 9:30 a.m.:
- Regular Agenda Item No. 2 - Text Amendment, TA-4-4-10, to the City of Lawrence Land Development Code – changed the wording on the description, added Ordinance No. 8543, and added the Incorporation By Reference.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for the purpose of consultation with attorneys for the body which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to keep matters confidential at this time. The Commission will conclude the executive session at approximately 6:20 p.m. and resume the open meeting at 6:35 p.m.
ACTION: Approve motion to recess into executive session for 35 minutes, if appropriate.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/16/10 and 11/23/10.
2. Receive minutes from various boards and commissions:
Board of Electrical Appeals meeting of 05/05/10
Sustainability Advisory Board meeting of 11/10/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of February 15, 2011 for Comprehensive Rehabilitation Projects at 1046 Pennsylvania Street and 407 Maine Street.
b) Set bid date of February 15, 2011 for 2011 mowing contracts. Bid Memo & Attachments
c) Authorize the City Manager to execute Supplemental Agreement No. 3 in the amount of $42,527.00 to the current Engineering Services Agreement with BG Consultants for Design and Construction Phase Engineering of additional watermain replacement adjacent to Phase II of Project UT0810DS Watermain Replacement Program. Staff Memo & Attachments
d) Approve purchase of two new mowers for Eagle Bend Golf Course from Professional Turf Products in the amount of $27,882.43, and from John Deere Company in the amount of $24,849.50, for a total of $52,731.93. Bid Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8609, authorizing the issuance of general obligation bonds in an amount not to exceed $220,000, plus costs of issuance and interest, for the cost of demolition and environmental remediation at the former Farmland property, as authorized by the City Commission on December 21, 2010.
b) Ordinance No. 8608, for Special Use Permit (SUP-10-7-10) for a daycare facility located at 345 Florida Street. (PC Item 2; approved 8-0-1 on 12/13/10)
8. Adopt Resolution No. 6916, expressing conditional support for the proposed rehabilitation of the Poehler Building at 619 E. 8th Street for apartment units and such affordable housing tax credits as may be available from the State of Kansas.
9. Approve request by Glen and Carla Helm for a variance from 19-214B of the City Code which states that a private sanitary sewer service line shall not be located in a City public right of way for greater than 15 feet, for 700 and 761 Elm Street. Staff Memo & Attachments
10. Authorize the Mayor to sign two Releases of Mortgage for Elizabeth Patrick, 2734 Bonanza and a Subordination Agreement for Marilyn Figuieras, 2044 Emerald Drive. Staff Memo
11. Approve the following items relating to sidewalk dining and hospitality area at Spoons Yogurt Restaurant, 732 Massachusetts Street:
a) Approve Site Plan SP-10-53-10 for a new restaurant and sidewalk dining for Spoons Yogurt Restaurant, to be located at 732 Massachusetts. Submitted by Ron Derusseau, DJC Holdings, property owner of record. Staff Report Site Plan
b) Approve sidewalk dining and hospitality license for Spoons Yogurt Restaurant, 732 Massachusetts Street. Staff Memo
12. Authorize staff to complete the needed online paperwork to become a ‘Let’s Move’ community and work with local organizations who wish to utilize the marketing and branding materials for their efforts to reduce childhood obesity and create a healthier Lawrence. Staff Memo
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. DEFER UNTIL JANUARY 25, 2011. Consider Rezoning, Z-9-13-10, of approximately 51.13 acres from County A-1 (Suburban Home Residential) to City IG (General Industrial), located on the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended). Submitted by Venture Properties, Inc., property owner of record. Consider placing on the January 25, 2011 City Commission meeting on first reading Ordinance No. 8595 (revised 01/18/11) for the rezoning (Z-9-13-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended). (PC Item 6B; approved 8-0 on 10/27/10) Staff Report Use Table Map Correspondence PC Minutes
ACTION: Consider Rezoning (Z-9-13-10) of 51.13 acres, and place on first reading, Ordinance No. 8595 approving the rezoning on the January 25, 2011 City Commission meeting, if appropriate.
2. Reconsider
a Text Amendment, TA-4-4-10, to the City of Lawrence Land Development
Code, Chapter 20, Section 20-403, and20-509, and 20-1724 potentially other sections of the Code,
to permit the Hotel, Motel, Extended Stay use in the IBP (Industrial/Business
Park) District. Initiated by Planning Commission on 4/26/10. Approved 6-4 by
Planning Commission on 6/23/10. City Commission returned to Planning Commission
on 8/3/10. Deferred by Planning Commission on 9/20/10. Adopt on first reading,
Ordinance No. 8543 (Added 01/14/11), for Text Amendment (TA-4-4-10) to the City of Lawrence Land
Development Code, Chapter 20, to permit the Hotel, Motel, Extended Stay use in
the IBP (Industrial/Business Park) District. (PC Item 4; approved 7-1 on
10/27/10) Deferred by City Commission on 11/16/10. Staff Report PC Minutes CC Minutes Staff Memo Correspondence - Updated 01/18/11 Incorporation By Reference - Added 01/14/11 Powerpoint Presentation - Added 01/18/11
ACTION: Approve Text Amendment (TA-4-4-10) and adopt on first reading, Ordinance No. 8543, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
The City Manager Evaluation will be held Monday, January 24, 4:00 – 6:00 p.m. in the City Manager’s Conference room. The City Commission will recess the January 18, 2011 City Commission Meeting and reconvene into executive session for the City Manager Evaluation on January 24, 2011.
· City offices closed, Monday, January 17, in observance of Martin Luther King, Jr. Day.
· Joint City/County Commission study session on recommended Environmental Chapter and Northeast Sector plan, Tuesday, February 1, 4:00 – 6:00 p.m. Location: City Commission Room.
· Chamber of Commerce Annual Meeting, Friday, January 28, 5:30 – 9:00 p.m. Location: Holiday Inn & Convention Center, 200 McDonald Drive. (social hour 5:30 – dinner 7:00 – program – 8:00)
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
One vacancy for a position that expired 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
Two positions expire 01/31/11. Both are eligible for reappointment to additional terms.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Two positions expire 01/31/11 and are eligible for reappointment to additional terms. One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Public Incentive Review Committee:
Two positions expire 01/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. There are eligibility requirements for this board.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.