A

CITY COMMISSION

MEETING AGENDA

November 2, 2010 – 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 10/28/10)

(10MB files take approximately 45 seconds to open)

Updates:

11/01/09 @ 4:30 p.m.

Added location to Consent Agenda Item No. 6 – extension request for Prairie Wind Development Plan, FDP-08-05-06, located at 2620 Haskell Avenue; and
Under Calendar, changed the date of the Retail Task Force meeting from 11/02/10 to 11/09/10.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Planning Commission meetings of 08/23 – 25/10 and 09/20/10

Hospital Board meeting of 09/15/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Set a bid date of November 23, 2010 for Bid No. B1058 Project UT0905CS, Sanitary Sewer Main Replacement for the 1100 block of Delaware Street, the 1500 block New Hampshire Street and the 700 block of Michigan Street. This is resetting the bid date that was set on October 26, 2010 City Commission Meeting Agenda. Bid Memo & Attachments

b) Approve Change Order No. 2 to A.B. Bradley Construction in the amount of $12,257.72 for the Carnegie restoration project. Funding will come from the guest tax reserve fund and capital improvement reserve fund. Staff Memo & Attachments

c) Award bid for Carnegie building window replacement/repair to AB Bradley for $44,700. Funding will come from the guest tax reserve fund and capital improvement reserve fund. Bid Memo & Attachments

d) Award bid for the Master Street Tree Program for the Parks and Recreation Department to Shawnee Mission Tree Service for $38,480. Bid Memo

e) Award bid for one (1) trailer mounted generator for the Utility Department to Logan Contractors Supply for $30,700. Bid Memo

f) Approve Change Order No. 1 & Final to R.D. Johnson Excavating Co., Inc. in the amount of $76,360.71 for Project PW1014, 2010 Concrete Rehabilitation Program. Staff Memo

g) Waive bidding requirements and approve the sole source purchase of Phase 3 and Phase 4 extrication equipment for the Fire/Medical Department from Conrad Fire Equipment for $16,451.33. Staff Memo

h) Approve Change Order No. 3 to Vance Brothers, Inc. in the amount of $288,878.07 for Project PW1004, 2010 Microsurfacing Program. Staff Memo

i) Authorize the purchase of new fitness and weight equipment for the Community Building from the 2010 State of Kansas joint purchasing agreement, up to $25,000. Staff Memo

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8572, adopting the International Fire Code, 2009 Edition.

b) Ordinance No. 8583, adopting by reference an amended Chapter V, Article 1 of the City Code, the International Building Code, 2009 Edition, the International Fuel Gas Code, 2009 Edition, the International Energy Conservation Code, 2009 Edition, and the International Existing Building Code, 2009 Edition.

c) Ordinance No. 8584, adopting the International Residential Code, 2009 Edition.

d) Ordinance No. 8585, adopting the International Plumbing Code, 2009 Edition.

e) Ordinance No. 8586, adopting the International Mechanical Code, 2009 Edition.

6. Approve extension requests to the following formerly approved items. Submitted by Allen Belot, property owner of record: Staff Memo Extension Request Timeline Location Map

a) Retroactive 2 year extension for the Prairie Wind Final Development Plan, FDP-08-05-06, located at 2620 Haskell Avenue, for 17 dwelling units on 2.59 acres for a density of 6.56 units/acre, to extend the approval period to March 25, 2010. Approved by Planning Commission on September 25, 2006.

b) Retroactive 2 year extension for the Prairie Wind Final Plat, PF-08-22-06, located at 2620 Haskell Avenue, a one-lot subdivision approved by the Planning Commission on September 25, 2006, to extend the approval period to April 10, 2010. Dedications were accepted by City Commission on October 10, 2006 and a 6 month extension request was approved by Planning Commission on September 24, 2007.

7. Authorize Staff to direct BG Consultants to complete Bid Documents for Project UT0922CS, Airport Area Sanitary Sewer Improvements to include only the gravity collections system and septage holding well with aeration and odor control, and deferring construction of the forcemain. Staff Memo & Attachments

8. Receive third quarter report for Bert Nash outreach program. Report

9. Concur with the City Clerk’s recommendation to allow travel by Luke Stone’s oversize pedicabs on downhill portions of Massachusetts Street downtown. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting Resolution No. 6908, supporting the Take Charge Challenge, and consider authorizing the Mayor to sign the Memorandum of Understanding with the Climate and Energy Project. Staff Memo & Attachments

ACTION: Adopt Resolution No. 6908, supporting the Take Charge Challenge, and authorize the Mayor to sign the Memorandum of Understanding with the Climate and Energy Project, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List - updated 11/01/10

· APA Great Street Event, Friday, October 29, 6:00 – 6:30 p.m. Location: 9^th and Massachusetts Street.

· Retail Task Force Meeting, Tuesday, November 2 9, 4:00 p.m. Location: City Commission Room.

· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.

· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.

· National League of Cities Congress of Cities Conference, November 30 – December 4. Location: Denver, CO.

· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1. Location: TBD.

· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/10.

Building Code Board of Appeals:

Four positions expire 11/30/10. One is eligible for reappointment to an additional term. Three positions have completed two consecutive terms and will become vacant 11/30/10. Eligibility requirements exist for this board.

Community Commission on Homelessness:

One vacancy that expired 06/30/10 (this term was extended to finish work on the Housing Vision. Replacement term will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.

Contractor Licensing Board:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council that expired 09/30/10.

Lawrence Alliance:

Six positions expire 11/30/10. All are eligible for reappointment to additional terms.

Lawrence Bicycle Advisory Committee:

Three positions expire 12/31/10. Two are eligible for reappointment to additional terms. One has served two consecutive terms and will become vacant 12/31/10.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Lawrence Douglas County Metropolitan Planning Commission:

One vacancy for a position that expires 05/31/12.

Public Transit Advisory Committee:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.

Sister Cities Advisory Board:

Five positions expire 12/31/10. All are eligible for reappointment to additional terms.