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CITY COMMISSION

MEETING AGENDA

August 10, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 08/05/10)

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Updates:

08/10/10 @ 1:00 p.m.

Updated the City Manager’s Report with information regarding Transportation Enhancement Grant Applications.

08/09/10 @ 2:30 p.m.

Added as Consent Agenda Item No. 4-d, approve bid process and set bid date of 08/17/10 for nine Crown Victoria Police Interceptors.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Nathaniel L. Mehl and Aiden K. Waugh.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/22/10.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Approve Change Order No. 2 to the construction contract with Midland Contractors Inc. for Project CS0707 – Pump Station No. 25 and Force Main Upgrade - increasing the contract amount by $18,774.84. Staff Memo & Attachments

b) Award bid for uniforms and related accessories for the Fire and Medical Department to various companies for a total not to exceed $61,750, renewable for an additional two years. Bid Memo and Bid Tab

c) Award Bid No. B1043 for 12” Class 50 Ductile Iron Pipe, Fire Hydrants, Valves, Pipe Fittings and Meter Parts to Hajoca Corp. for $1,331.58, Water Products Inc. for $19,554.21, Mainline Supply Co. for $40.00, Olathe WinWater Works Co. for $46,369.95, and HD Supply Waterworks LTD for $10,323.25. Bid Memo & Attachments

d) Approve bid process and set August 17, 2010 as bid date for purchase of nine (9) Crown Victoria Police Interceptors. Bid Memo

5. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8555, rescinding Ordinance No. 7849, that established a Reserved Parking Zone for Persons with Disabilities, on the west side of Vermont Street in front of 1505 Vermont Street.

b) Ordinance No. 8556, amending Resolution 6803 and Ordinance 8351 to allow the city to assess the actual cost of Kelly Drive. Staff Memo & Attachments

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8304, for Text Amendment (TA-12-27-07) to various sections of the City of Lawrence Land Development Code, Chapter 20, to revise the Protection Standards for Environmentally Sensitive Areas, to provide more precise definitions, and to include incentives for protection of sensitive lands beyond that required by Code. (PC Item 5; approved 8-0-1 on 6/21/10) Incorporation By Reference

b) Ordinance No. 8547, rescinding Ordinance No. 6763 and establishing no parking along the south side of 19^th Terrace between Naismith Drive and Ousdahl Road.

c) Ordinance No. 8548, rescinding Ordinance No. 7723 and removing the No Parking Bus Stop Zone along the north side of 10^th Street, East of New York Street.

d) Ordinance No. 8549, rescinding Ordinance No. 5781 and modifies the one-way street designation on Elm Street between 2^nd Street and 3^rd Street.

e) Ordinance No. 8550, rescinding Ordinance No. 4604, and modifies the no-parking restrictions on Elm Street between 2^nd Street and 3^rd Street.

f) Ordinance No. 8553, allowing the temporary sale, possession and consumption of alcoholic liquor on specified city property for the Oread Hotel Block Parties

7. Adopt the following resolution(s):

a) Resolution No. 6902, reallocating the 2007 Revenue Bond proceeds. Staff Memo & Attachments

b) Resolution No. 6903, reallocating the 2008 Revenue Bond proceeds. Staff Memo & Attachments

8. Approve Rezoning, Z-5-6-10, for approximately .412 acres from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 302 Perry Street. Submitted by Denise Copp, property owner of record. Adopt on first reading, Ordinance No. 8554, for the Rezoning (Z-5-6-10) of approximately .412 acres from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 302 Perry Street. (PC Item 1; approved 7-0-1 on 7/26/10) Staff Report Map of Area PC Minutes Correspondence

9. Authorize the City Manager to enter into a License Agreement with Westar Energy, Inc., to install a temporary 85 foot pole with street lights and telecommunications equipment in a portion of the right-of-way at the southeast corner of 27^th and Oregon Streets. Staff Memo & Attachments

10. Authorize the Mayor to sign a Release of Mortgage for Mark Creamer, 1832 Atherton Court. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 08/10/10

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive staff report regarding portable toilets in the Oread Neighborhood during KU football games. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 30^th Anniversary of City Hall Reception, Tuesday, August 24, 6:00 p.m. Location: City Hall, First Floor.

· Retirement Reception for Police Chief Ron Olin, Thursday, August 26, 5:00 – 7:00 p.m. Location: Maceli’s.

· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

· KU Football pep rally, Thursday, September 2, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Lawrence Schools Foundation Breakfast, Friday, September 3, 7:00 a.m. Location: Holidome.

· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.