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CITY COMMISSION

MEETING AGENDA

July 20, 2010 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 07/15/10)

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Updates:

07/20/10 @ 11:00 a.m.

Added CID Policy Resolution No. 6887 to Regular Agenda Item No. 2 – request for CID at 23^rd and Ousdahl.

07/19/10 @ 3:20 p.m.

Updated the City Manager’s Report with information regarding primary elections for the Office of City Commissioner;
Added additional information to Regular Agenda Item No. 3 – Oread Block Parties; and
Added correspondence to Regular Agenda Item No. 4 – TA-12-27-07;

07/16/10 @ 2:30 p.m.

Change Consent Agenda Item No. 13 to read: Adopt Resolution No. 6896, authorizing conditional notification to KDHE of prepayment of State Revolving Loan Funds.
Added the site plan to Regular Agenda Item No. 2 - request for CID at 23^rd and Ousdahl;
Added updated correspondence to Regular Agenda Item No. 3 – Oread Block Parties; and
Updated the Future Agendas Memo adding photos to the 9^th and New Hampshire (SP-4-17-10) and adding time and attendance payroll software system to the July 27 section.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/04/10, 05/18/10, and 05/25/10.

2. Receive minutes from various boards and commissions:

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Award bid for one full size van for the Police Department to Shawnee Mission Ford for $20,620. Bid Memo

b) Approve purchase of a truck mounted spray injection patcher and oil storage tank (Houston/Galveston Mid America Region contract) and chassis (Kansas City Metro contract) for the Public Works Department, for $164,000. Bid Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8539, for the Rezoning (Z-3-4-10) of 2.61 acres from PD-[Home Improvement Center- PCD-2 with use restrictions] to PD-[Home Improvements Center- PCD-2 with use restrictions amended to include office uses], located at 2000 & 2040 W 31^st Street. (PC Item 3; approved 8-0 on 6/21/10)

b) Ordinance No. 8540, for the Rezoning (Z-4-5-10) of 11.99 acres from PCD-1 (Planned Commercial Development) to CS (Strip Commercial), located at 1025-1035 North 3^rd Street. (PC Item 4; approved 8-0 on 6/21/10)

7. Adopt the following resolution(s):

a) Resolution No. 6894, declaring 4824 W. 24^th Street environmentally blighted and ordering the property owner to abate the violations within 20 days of the passage of said resolution. Failure of the property owner to comply will result in the City contracting to have the blight removed with expenses being assessed against the property. Staff Memo & Attachments

b) Resolution No. 6895, declaring 4700 Broadway Drive environmentally blighted and ordering the property owner to abate the violations within 20 days of the passage of said resolution. Failure of the property owner to comply will result in the City contracting to have the blight removed with expenses being assessed against the property. Staff Memo & Attachments

8. Approve a contract with PB Americas, Inc. for on-call traffic modeling services needed by the Lawrence-Douglas County Metropolitan Planning Organization (MPO) in their conduct of the regional transportation planning program. The funding for this contract is 100% federal planning funds programmed by the MPO. Staff Memo Agreement

9. Authorize Mayor to sign City/State agreement for participation in the reconstruction of the 23^rd Street Bridge. Staff Memo & Attachments

10. Authorize the City Manager to execute Supplemental Agreement No.1 to the existing Design Phase Engineering Services Agreement with Black & Veatch increasing the scope of services from the addition of a heat dryer to the rehabilitation of Digester No.3, with no change to the existing fee, for services in conjunction with project WW0601 improvements to the Anaerobic Digester Process at the City of Lawrence Wastewater Treatment Plant. Staff Memo

11. Approve the following items related to The Sandbar Birthday Party: Staff Memo & Attachments

a) Approve a temporary use of right-of-way-permit for The Sandbar Birthday Party for the closure of 8^th Street from Massachusetts Street to New Hampshire Street from noon on Saturday, August 14, 2010 to 1:00 a.m. on Sunday, August 15, 2010.

b) Adopt on first reading, Ordinance No. 8545, allowing the possession and consumption of alcoholic liquor on specified city property on 8^th Street from noon on Saturday, August 14, 2010 to 1:00 a.m. on Sunday, August 15, 2010.

12. Authorize the City Manager to sign a Facility Use License between the City and Ad Astra Area Aquatics for use of the Lawrence Indoor Aquatic Center for competitive swim practice. Staff Memo & Attachments

13. ~~Authorize the City Manager to execute a Notice of Intent to redeem State Revolving Loan Funds.~~ Adopt Resolution No. 6896, authorizing conditional notification to KDHE of prepayment of State Revolving Loan funds. The City will issue general obligation bonds for this debt to be retired with utility revenue at a lower cost to the City. Staff Memo & Attachments - Updated 07/16/10

14. Approve as “signs of community interest”, a request from First Southern Baptist Church to place a sign in the right-of-way at 4300 W. 6^th Street promoting its Church wide/Neighborhood Carnival on Sunday, August 15. The sign would be placed for two weeks, beginning July 31 and ending August 15 after the event.

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 07/19/10

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive report from County/City Sustainability Coordinator on work plan. Staff Memo Powerpoint Presentation

ACTION: Receive report and authorize the submittal of application for an EPA Climate Showcase Communities Grant for $150,000, if appropriate.

2. Consider request from Lawrence 1714, LLC, Lawrence 23 Ousdahl, LLC, and Got-Mor, LLC for formation of a Community Improvement District (CID) near 23^rd and Ousdahl Streets. This item was deferred from the May 18, 2010 City Commission Meeting. Request Site Plan Application Correspondence Site Plan - Added 07/16/10 CID Policy Resolution No. 6887 - Added 07/20/10

ACTION: Direct staff as appropriate.

3. Consider authorizing staff to approve a temporary use of right-of-way permit for the use of portions of the public right-of-way along Oread Avenue, 12^th Street and Indiana Street on various dates in fall 2010 for the Oread Hotel block parties. Staff Memo & Attachments - Updated 07/16/10 Applicant Correspondence - Added 07/19/10 Revised Community Event Exhibit Revised Tailgate Event Exhibit - Added 07/19/10

ACTION: Authorize staff to approve a temporary use of right-of-way permit for the use of portions of the public right-of-way along Oread Avenue, 12^th Street and Indiana Street on various dates in fall 2010 for the Oread Hotel block parties, if appropriate.

4. Consider approving Text Amendment, TA-12-27-07, to various sections of the City of Lawrence Land Development Code, Chapter 20, to revise the Protection Standards for Environmentally Sensitive Areas, to provide more precise definitions, and to include incentives for protection of sensitive lands beyond that required by Code. (PC Item 5; approved 8-0-1 on 6/21/10) Staff Memo Article 7 Article 11 Article 17 June PC Staff Memo & Attachments June PC Minutes April PC Staff Memo & Attachments Correspondence - Added 07/19/10

ACTION: Approve Text Amendment (TA-12-27-07) if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 07/16/10

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Commissioners are invited to attend the ADA Celebration event, Monday, July 26, 6:00 – 8:00 p.m. Location: South Park, west side near the recreation center. In case of inclement weather, the celebration will take place at St. John’s Church.

· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.