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CITY COMMISSION

MEETING AGENDA

January 26, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 01/21/10)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of February as Career and Technical Education Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 12/15/09 and 12/29/09.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 12/09/09

Bicycle Advisory Committee meeting of 11/17/09

Lawrence Cultural Arts Commission meeting of 12/09/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bids and purchases:

a) Award low bid for full service and preventive maintenance for the Community Health Center, 200 Maine Street, to Chaney, Inc. in the amount of $18,000. Bid Memo

7. Adopt on first reading, Ordinance No. 8487, authorizing the possession and consumption of alcoholic beverages at the Lawrence Public Library on Wednesday, February 17, 2010, from 5:00 p.m. to 7:00 p.m. as part of the Lawrence Chamber of Commerce Mixer. Staff Memo & Attachments

8. Adopt on second and final reading, Ordinance No. 8484, for text amendment TA-11-23-09 to Article 12- Floodplain Regulations to review General and Additional Standards for Residential and Non-Residential Construction. (PC Item 6; approved 8-0 on 12/16/09) Incorporation By Reference

9. Adopt Resolution No. 6874, establishing the Lawrence-Douglas County Bicycle Advisory Committee and repealing Resolution No. 5763. Staff Memo

10. Approve request for Landmark Designation L-2-1-08 placing the structure located at 1515 University Drive on the Lawrence Register of Historic Places. Adopt on first reading, Ordinance No. 8407 Landmark Designation for 1515 University Drive, the Fernand Strong House. Register Nominations Staff Memo Staff Report Application National Register Nomination Resolution No. 2008-01 Action Summary (February 2009) Action Summary (April 2008) Environs Environs Area Map Proposed Environs Location Map

11. Approve request for Landmark Designation L-12-3-08 placing the structure located at 1204 Oread Avenue on the Lawrence Register of Historic Places. Adopt on first reading, Ordinance No. 8408 Landmark Designation for 1204 Oread Avenue, the Ecumenical Christian Ministries Building. Register Nominations Staff Memo Staff Report Application National Registration Nomination Resolution No. 2009-01 Action Summary Environs Area Environs Definition Proposed Environs Correspondence

12. Approve request for Landmark Designation L-2-1-09 placing the structure located at 714 Mississippi Street on the Lawrence Register of Historic Places. Adopt on first reading, Ordinance No. 8409 Landmark Designation for 714 Mississippi Street, the John Robert Greenlees House. Register Nominations Staff Memo Staff Report Application State Register Nomination Resolution No. 2009-02 Action Summary Environs for Greenlees Existing State Environs Proposed Environs

13. Authorize distribution of request for proposals for a revised Airport Master Plan. FAA will fund 95% of project costs. Staff Memo & Attachments

14. Authorize Mayor to sign three-party agreement with KDOT and BNSF Railway Company for the installation of warning lights and automatic gates at the 11^th Street railroad crossing. Staff Memo & Attachments

15. Authorize the Mayor to sign the Construction Administration Force Account Agreement for Project No. PW0913 (City Bid No. B09068), New York Street, 9^th Street to 12^th Street, Brick Street Reconstruction, KDOT Project No. 23 TE-0339-01 (ARRA-T033(901). Staff Memo & Attachments

16. Receive letter from Bert Nash Community Mental Health Center regarding program cuts. Authorize amendment on contract with Bert Nash Community Mental Health Center to reflect three homeless outreach workers. Letter

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive report from Westar representative concerning planned tree trimming activity along Kentucky and 7^th Streets. Westar Letter

ACTION: Direct staff as appropriate.

2. Consider approving a temporary use of right-of-way permit for various city streets and sidewalks from 6:00 a.m. to 3:00 p.m. on Sunday, April 18, 2010, for the Kansas Marathon, and donation of city services in support of the event. Staff Memo & Attachments

ACTION: Approve a temporary use of right-of-way permit for various city streets and sidewalks from 6:00 a.m. to 3:00 p.m. on Sunday, April 18, 2010, for the Kansas Marathon, and donation of city services in support of the event, if appropriate.

3. Conduct public hearing to consider the vacation of two easements (pedestrian, access and utility easement) located in Briarwood Addition, as requested by Pamela Mayfield, Mike Polk and Nancy L. Borer, and Steven J. Freeman and Stephanie S. Freeman. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

4. Consider authorizing the Mayor to execute the lease agreement, with no option to purchase provisions, with the Lawrence-Douglas County Bioscience Authority for the West Lawrence Labs building, 4950 Research Parkway. Staff Memo & Attachments

ACTION: Authorize the Mayor to execute the lease agreement, with no option to purchase provisions, with the Lawrence-Douglas County Bioscience Authority for the West Lawrence Labs building, 4950 Research Parkway, if appropriate.

5. Consider awarding bid for the Carnegie renovation to AB Bradley for $1,436,000 and authorize the City Manager to execute a contract for the project. Authorize the Mayor to execute a conservation easement for the façade. Staff Memo & Attachments

ACTION: Award bid for the Carnegie renovation to AB Bradley for $1,436,000 and authorize the City Manager to execute a contract for the project. Authorize the Mayor to execute a conservation easement for the façade, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

Staff is working on coordinating possible meeting dates for the following items: meeting with Kaw Drainage District, NIMS emergency management training, and the next joint City/County/USD meeting.

· Public meeting to discuss proposed changes to the transit system, Friday, January 22, 11:00 a.m. Location: Community Building, 11^th & Vermont Streets, Multipurpose Room.

· Public meeting to discuss proposed changes to the transit system, Monday, January 25, 6:00 p.m. Location: Prairie Park Nature Center.

· Public meeting to discuss proposed changes to the transit system, Tuesday, January 26, 4:00 - 6:00 p.m. Location: Alderson Auditorium, Kansas Union.

· Public meeting to discuss proposed changes to the transit system, Wednesday, January 27, 4:00 p.m. Location: Union Depot Visitors Center.

· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.

· Public meeting to discuss proposed changes to the transit system, Thursday, January 28, 11:00 a.m. Location: Holcom Recreation Center.

· Chamber of Commerce Annual Meeting, Friday, January 29, 6:00 p.m. (social hour) 7:00 p.m. (dinner/program). Location: Holiday Inn/Holidome.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Oread Hotel grand opening, Saturday, February 20. Time 5:30 p.m. (This is an invitation only event)

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Gary Calton, expired 12/31/09. Mr. Calton is eligible for reappointment.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Fire Code Board of Appeals:

One (1) position, held by Easterwood, expires 01/31/10. Mr. Easterwood is eligible for reappointment to an additional term.

Lawrence Cultural Arts Commission:

One (1) vacancy for the un-expired position that was held by Renfro and expires 01/31/11.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/11.