Lawrence Cultural Arts Commission Meeting

Minutes:  December 9, 2009 7 pm.

Present:  Amy Kelly, Donna Griffin, Kathy Porsch, Jane Pennington, Sarah Harris and Lori Madaus. 

Absent:  Matthew Herren, Susan Craig, Joanne Renfro, Christie Dobson

Others:  Diane Stoddard, Assistant City Manager, and Darin White

Amy called the meeting to order.

The minutes were approved as submitted for the November 11, 2009 meeting.

Introductions were made.

Unfinished Business:

Amy explained the issue with the carryover funds into 2010.  Diane indicated that the funds will be available for 2010 budget.  The amount is approximately $10,000. 

Jane made a motion to invite City staff to the next meeting to discuss what changes to the LCAC website might need to be made if the City took over the website.  Donna seconded the motion.  It was asked that the website be available for viewing during the meeting.    Motion was approved unanimously.

Election of Officers:

Jane Pennington offered a slate of officers on behalf o the nominating committee. The following were the nominees:  Amy Kelly, Chair; Matthew Herren, Secretary; and  Jane Pennington, Vice Chair.  Donna made a motion to approve the slate presented.  The motion was seconded by Kathy.  Motion was approved unanimously.

Discuss Committee Assignments:

Amy reviewed the various committees.  Sarah indicated a desire to serve on the Phoenix Award Committee and the Grants Committee and Lori indicated a desire to served on the Outdoor Downtown Sculpture Exhibition.  Kathy indicated it would be nice if every chair would write up procedures related to his/her committee. 

Set Time for LCAC retreat in January. 

There was a desire to meet and brainstorm in January.  Amy indicated it wasn’t a good time to schedule this evening.  Diane was asked to check on availability from 9-noon on Saturdays in January from Commissioners for a retreat.  Preferred date appeared to be January 16. 

Donna reported that the postcards for the ODSE program will be out soon. 

Phoenix Awards:  Jane reported that it was good to get a jump start on next year.  Donna moved that Vernon Brejcka prepare the awards for 2010.  Kathy seconded the motion.  It was asked how many.  It was decided that there should be four awards plus one more award for the City.  The motion was approved unanimously.

Grants:  Kathy indicated that Dave Loewenstein had some ideas about the grants that he had shared.  One of the issues was what the grant funds could be used for.  Kathy shared some draft changes to the grant guidelines.  Kathy asked for feedback on the draft guidelines.  Jane explained that the financial portion is what the Kansas Arts Commission uses. 

Roundtable:  Jane explained the purpose of the roundtable.  Jane reported that the roundtable group visited the library to see the new computer lab and how to use social media.  Jane indicated that she would check to see if she could send a link to this for the group.

The group adjourned at 8 pm. 

Respectfully submitted,

Diane Stoddard

Assistant City Manager/Staff Liaison