CITY
COMMISSION
MEETING AGENDA
October 20, 2009 -5:00 p.m.
(Posted on webpage at 4:45 p.m. on 10/15/09)
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Updates:
10/19/09 @ 4:40 p.m.:
- Begin meeting at 5:00 p.m. and consider motion to recess into executive session for the following purposes: 1) Consultation with an attorney for the purposes of discussing matters which would be deemed privileged under the attorney-client relationship; and 2) possible acquisition of real estate. The justification for the executive session is to keep possible terms and conditions of real estate acquisition confidential at this time and to keep attorney-client matters confidential at this time. There will be no action at the conclusion of the executive session and the regular meeting will resume at 6:35 p.m.
- Added as Consent Agenda Item No. 6-d, award bid for the Master Street Tree Project to Rosehill Gardens, Inc., for $19,000.
- Added updated staff memo to Regular Agenda Item No. 1 – Amarr Garage Door Tax Abatement.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Official signing of Friendship Agreement with Iniades, Greece as Lawrence’s third Sister City.
B. CONSENT AGENDA :
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/08/09 and 09/15/09.
2. Receive minutes from various boards and commissions:
Board of Plumbers and Pipe Fitters meeting of 08/19/09
Public Transit Advisory Committee meeting of 08/11/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award the bids for the Weatherization Program 2009 as follows: Bid Memo
i) Storm Windows: Award bid to Jetalum for $47,511.83;
ii) Attic Insulation: Award bid to Midwest Insulation for $37,428; and
iii) Weather-Stripping of Doors: Award bid to Airtight Inc. for $5,344.80.
b) Authorize the City Manager to enter into an agreement with Central Mechanical Construction for $27,950, for the design, construction and installation of a heating and environmental air exchange unit in the Container Maintenance side of the S.W.A.N. Building. Staff Memo
c) Authorize Mayor to sign the Participation Agreement with KDOT committing their participation in the Bowersock Dam Stabilization project in an amount of $100,000. Staff Memo & Attachments
d) Award bid for the Master Street Tree Project to Rosehill Gardens, Inc., for $19,000. Bid Memo - Added 10/19/09
7. Adopt on first reading, Ordinance No. 8469, authorizing the possession and consumption of alcoholic beverages on Saturday, November 21, 2009 at the Lawrence Public Library from 7:00 p.m. to 10:00 p.m. as part of the Lawrence Public Library Foundation fundraiser. Staff Memo & Attachments
8. Adopt Resolution No. 6866, setting a public hearing date of December 8, 2009 to discuss the condition of the fire damaged structure at 2137 Tennessee and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments
9. Authorize the City Manager to sign a Memorandum of Understanding for the Safe Winter Walkways Program. Staff Memo & Attachments
10. Authorize the Mayor to sign City/State Agreement No. 148-09 for the Pedestrian/Bicycle Path-Clinton Parkway, KDOT Transportation Enhancement Project No. 23 TE-0347-01 (ARRA-T034(701), City Project No. PW0914. Staff Memo & Attachments
11. Authorize the Mayor to sign the City/State Agreement No. 140-09 for New York Street Historic Brick Street Restoration, KDOT Transportation Enhancement Project No. 23 TE-0339-01 (ARRA-T033(901), City Project No. PW0913. Staff Memo & Attachments
12. Authorize the City Manager to sign facility use agreements with the Kaw Valley Soccer Association and Lawrence Youth Football for the fields at the City operated Youth Sports Complex (formerly YSI). Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 8470, approving a fifty-five percent (55%) tax abatement for Amarr Garage Doors beginning January 1, 2010. Staff Memo & Attachments - Updated 10/19/09
ACTION: Adopt on first reading, Ordinance No. 8470, granting a fifty-five percent (55%) tax abatement for Amarr Garage Doors, beginning January 1, 2010, if appropriate.
2. Consider awarding City Bid No. B09064, Project No. UT0923DS, 2009 Lawrence Municipal Airport Waterline Improvements, to R. D. Johnson Excavating Co., Inc. in the amount of $599,901. Staff Memo & Attachments
ACTION: Award City Bid No. B09064, Project No. UT0923DS, 2009 Lawrence Municipal Airport Waterline Improvements, to R.D. Johnson Excavating Co., Inc., for $599,901, if appropriate.
Immediately following the Commission Meeting, City Commissioners are invited to Genovese Restaurant, 941 Massachusetts Street, for dinner with the delegation from Iniades, Greece.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· H1N1 Town Hall Meeting, Thursday, October 15, 7:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor Meeting Room. Meeting Notice
· 14th Annual Phoenix Awards, Sunday, October 25, 2:00 pm, Location: Lawrence Arts Center.
· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.
· Community Forum on Job Growth, Thursday, October 29, 6:30 p.m. Location: Lawrence High School.
· Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m. Location: Building 21 at the Douglas County 4-H Grounds.
· Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m. Location: to be determined.
· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.
· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.
· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.
· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.
· City offices closed Friday, December 25 in observance of the Christmas Holiday.
· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Current Vacancies:
Community Development Advisory Committee:
One (1) vacancy for a position that expired 09/30/09.
Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.
Lawrence Cultural Arts Commission:
Two (2) vacancies for positions that expire 01/31/12.
Public Transit Advisory Committee:
One (1) vacancy for a position that expires 12/31/10.
One (1) vacancy for a position that expires 12/31/10.
Sustainability Advisory Board:
One (1) vacancy for a position that expires 12/31/10.
One (1) vacancy for a position that expired 04/30/09.
Upcoming Vacancies/Reappointments:
One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.
Building Code Board of Appeals:
One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.
Community Commission on Homelessness:
Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.
One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.
Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).
Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.
Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.
Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.