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CITY COMMISSION

MEETING AGENDA

July 14, 2009 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 07/09/09)

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Updates:

The following items were added on 07/20/09:

Regular Agenda Item No. 1 – Bid Tab
Regular Agenda Item No. 3 – Letter from Chris Miller
Regular Agenda Item No. 4 – Staff Memo with Draft Agreement Language

07/13/09 @ 11:00 a.m.

· Consent Agenda Item No. 7 – Incorporation by Reference document with updated cover page.

· Regular Agenda Item No. 3 – Added letter from Brook Creek Neighborhood Association.

07/10/09 @ 4:00 p.m.

· City Manager’s Report – Updated the Neighborhood Association Boundary Decisions and added Maps of Land Values in Lawrence.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Traffic Safety Commission meeting of 06/01/09

Board of Electrical Appeals meeting of 06/03/09

Sister Cities Advisory Board meeting of 04/08/09, 04/22/09, 05/13/09, & 06/10/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Approve purchase of residential trash carts and recycling carts from Roy Conley, in the amount of $24,075.04. Bid Memo

5. Adopt on second and final reading, Ordinance No. 8427, for the rezoning (Z-4-4-09) of 1646 Illinois Street from U-KU (University – Kansas University) to RS5 (Single-Dwelling Residential). (PC Item 2; approved 8-0 on 6/22/09).

6. Approve Rezoning Z-4-6-09, to rezone 15,625 sq. ft. located at 135 & 137 Pawnee Avenue from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential-Office). Submitted by Landplan Engineering for Haskell Light Inc, property owner of record. Adopt on first reading, Ordinance No. 8426, for the rezoning (Z-4-6-09) of 135 & 137 Pawnee Avenue from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential-Office). (PC Item 5; approved 8-0-1) Staff Report Map of Area Map of Non-RS Uses Use Table PC Minutes Correspondence HRC Staff Report

7. Approve Text Amendment, TA-5-8-09, to various sections of the Lawrence SmartCode to revise the architectural standards. Approve on first reading, Ordinance No. 8430, for Text Amendment (TA-5-8-09), to various sections of the Lawrence SmartCode to revise the architectural standards. (PC Item 9; approved 9-0 on 6/24/09) Staff Report Staff Memo PC Minutes Correspondence Incorporation By Reference document with updated cover page – Updated 07/13/09

8. Receive update memo regarding second and final reading of Ordinance No. 8387, for the Rezoning (Z-2-2-09) of 1725 New Hampshire Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip), until such time as the contract purchaser commits to close on the purchase of the property, or September 15, 2009, whichever is sooner. Staff Memo Staff Report

9. Approve application for EPA Climate Showcase Communities Grant, in an amount not to exceed $100,000. Staff Memo

10. Receive request from Sunflower Broadband to review issues regarding Community Wireless Communications right-of-way agreement. Refer to staff for report.

Sunflower Broadband Request KCC Petition to Deny Application

11. Receive new petitions for Fairfield East Addition No. 1 benefit district and adopt Resolution No. 6842 and Resolution No. 6843 setting out the findings and determinations of the Governing Body and directing the improvements be completed. Repeal Resolutions 6831 and 6832. Staff Memo & Attachments

12. Authorize staff to submit application for KLINK funding (fiscal year – 2012) for Iowa Street ( Yale Road to Irving Hill Road Overpass) resurfacing project. Staff Memo & Attachments

13. Approve recommendation from the Traffic Safety Commission to deny the request to reconsider no parking along 10^th Place, Randall Road, and 10^th Terrace. (TSC approved 9-0). TSC Minutes - Item #2

14. Approve an amendment to the agreement between the City of Lawrence and the Lawrence-Douglas County Housing Authority for the Use of General Funds. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 07/10/09

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct City water and wastewater revenue bond sale and award bid to lowest bidder. Staff Memo & Attachments Bid Tab - Added 07/20/09

ACTION: Conduct revenue bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 8433, authorizing and providing for the issuance of $10,400,000 principal amount of water and sewage system improvement revenue bonds, and adopt Resolution No. 6844, prescribing the form and details of and authorizing and directing the sale and delivery of the bonds, if appropriate.

2. Conduct public hearing to consider the vacation of a utility easement located in Lots 4, 5 and 9, 10, Westdale Addition No. 4, 2312 Harvard Road, as requested by Lawrence Reformed Presbyterian Fellowship (Christ Covenant Church). Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

3. Receive status report on 1207 E. 13^th Street. Staff Memo & Attachments Neighborhood Association Letter – Added 07/13/09 Letter from Chris Miller - added 07/20/09

ACTION: Receive status report and direct staff to seek legal relief pursuant to K.S.A. 12-761(b) to commence a civil action or proceeding in District Court or seeks criminal penalties pursuant to K.S.A. 12-7619(a), if appropriate.

4. Direct staff concerning maintenance agreement regarding the Bowersock Dam.

Memo From Sarah Hill-Nelson Staff Memo & Agreement Staff Memo with Draft Language - Added 07/20/09

ACTION: Direct staff as appropriate.

5. Consider approving Z-4-5-09, a request to rezone the Lawrence Municipal Airport, containing approximately 503 acres, from GPI (General Public and Institutional) to IG (General Industrial). There is existing ASO (Airspace Overlay District) and FP (Floodplain Management Regulations Overlay District) zoning overlays on all or portions of the property being rezoned to the base IG district. Initiated by City Commission on 4/7/09 and re-initiated on 5/26/09 to include 503 acres. Adopt on first reading, Ordinance No. 8425, for the rezoning (Z-4-5-09) of the Lawrence Municipal Airport from GPI (General Public and Institutional) to IG (General Industrial). (PC Item 4; approved 6-2 on 6/22/09) Staff Report PC Minutes Maps & Attachments

ACTION: Approve Z-4-5-09, a request to rezone the Lawrence Municipal Airport, containing approximately 503 acres from GPI to IG and adopt on first reading, Ordinance No. 8425, if appropriate.

6. Consider approving recommendations from the Parks & Recreation Advisory Board and Parks & Recreation staff regarding parks and recreation and golf course fees. Fee Staff Memo Golf Course Fee Staff Memo

ACTION: Approve recommendations regarding parks and recreation and golf course fees, if appropriate.

7. Consider adopting on first reading, Ordinance No. 8420, increasing fines for certain parking and traffic offenses. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8420, increasing fines for certain parking and traffic offenses, if appropriate.

8. Consider approval of downtown parking fees, fines, and enforcement hours. Staff Memo & Attachments Correspondence from DLI DLI Recommendations

ACTION: Adopt on first reading, Ordinance No. 8413, concerning parking rates, overtime parking, and modifying penalties for violations, if appropriate.

9. Consider adopting on first reading, Ordinance No. 8423, amending the alarm ordinance to eliminate the alarm user permit, eliminate provisions regarding false alarms, and adjust the alarm company license fee. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8423, amending the alarm ordinance to eliminate the alarm user permit, eliminate provisions regarding false alarms, and adjust the alarm company license fee, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Planning a joint meeting with DGCO Commission for early summer. Request

· City offices closed Friday, July 3 in observance of Independence Day.

· City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

· City Commission lunch with Lawrence Memorial Hospital Board of Directors, Tuesday, July 14, 12:00 p.m. Location: LMH

· Commissioner Johnson will be absent from the July 21 City Commission Meeting.

· 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.