CITY
COMMISSION
MEETING AGENDA
April 14, 2009 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 04/09/09)
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Updates:
04/13/09 @ 4:30 p.m.
- Added appointments to the Sales Tax Audit Committee to Consent Agenda Item No. 5 – appointments
- Added 2010 budget calendar to item 1 under the Calendar
A. STATE OF CITY ADDRESS:
1. Mayor Dever will deliver the State of the City Address.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 19 – 25, 2009 as The Week of the Young Child.
2. Proclaim the week of April 29 – 26, 2009 as National Volunteer Week.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/31/09 (including 04/06/09 executive session).
2. Receive minutes from various boards and commissions:
Mechanical Code Board of Appeals meeting of 10/13/08
Housing Needs Task Force meetings of 02/05/09 and 03/10/09
Sister Cities Advisory Board meeting of 02/11/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments (updated 04/13/09) as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for pumps and motors for the Utilities Department to Letts, Van Kirk for $53,618.15, Douglas Pump for $142,797, JCI for $100,247, Layne Christensen Company for $7,458, Lee Mathew’s Equipment for $15,400, and Patchen Electric for $3,575.75; total for all pumps and motors, $323,095.90. Bid Memo & Attachments
b) Award bid for 3,000 tons of road salt for Public Works Department to Central Salt for $41.64 a ton or $124,920 with an option for additional 1,000 tons if needed for $41,640, for a total of $166,560. Bid Memo
c) Waive bidding requirements and approve sole source procurement and payment of $16,000 for the 2009 Summer/Fall Parks and Recreation Activities Guide to the Lawrence Journal World. Staff Memo
d) Award City Bid No. B09022, Project No. PW0907, 2009 Overlay Program, Phase 1 to Sunflower Paving, Inc. in the amount of $192,128.34 and authorize a contingency of $17,000 for asphalt oil adjustments, if necessary. Staff Memo & Attachments
e) Authorize City Manager to enter into a contract with Wilson & Co. for final design of 31st Street from Haskell Avenue to O’Connell Road in an amount of $375,315. Staff Memo & Attachments
f) Approve Change Order No. 4 to Ballou Construction Co., Inc. contract in the amount of $448,621 for Project No. PW0815, 2008 Microsurfacing Program, adding extended microsurfacing project locations. Staff Memo & Attachments
g) Authorize City Manager to enter into an Engineering Services Agreement for design with Peridian Group for: Staff Memo & Attachments
a) Project #PW0915, Street, Storm Sewer and Waterline Improvements for Exchange Place and Fairfield Drive in an amount of $98,600.
b) Project #09S003, Sanitary Sewer Improvements for Fairfield East Addition No. 3 in an amount of $30,272.
h) Authorize the City Manager to execute the Engineering Services Agreement with Bartlett & West for Engineering Services for Project Nos. 08S013 and 08W008 Benefit Districts Sanitary Sewer and Water improvements to Bauer Brook Estates in the amount of $60,666.44. Staff Memo
7. Adopt on second and final reading, Ordinance No. 8386, establishing a local purchasing preference policy
8. Approve Rezoning Z-2-2-09, to rezone 9,297 square feet, located at 1725 New Hampshire Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip). Submitted by Wally Storey Associates Inc, for Woodoc Investments, LLC, property owner of record. Adopt on first reading, Ordinance No. 8387, for the rezoning (Z-2-2-09) of 1725 New Hampshire Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip). (PC Item 8; approved 6-0 on 3/25/09) Staff Report HRC Staff Report HRC Action Summary Revised Conceptual Plan Map of Area Correspondence PC Minutes
9. Approve agreement between City of Lawrence and Parks and Cesare Concessions and Catering to provide supervision at sports complexes. Staff Memo & Attachments
10. Authorize the Mayor to execute the Second Addendum to Contract for the City Manager’s employment agreement. Staff Memo & Attachments
11. Receive first quarter 2009 report from Lawrence Freenet.
12. Receive request from Community Wireless Communications for a franchise agreement between the City of Lawrence and Community Wireless Communications; refer to staff for review.
13. Receive request from Community Wireless Communications to install fiber-optic cable in City owned conduit; refer to staff for review.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive comments from Mayor Michael Dever and City Commission.
2. The City Clerk will conduct swearing in of elected City Commissioners. The new City Commission will be seated.
3. Conduct election of new mayor.
Mayor Dever will receive nominations for mayor. Nominations for mayor will be closed. City Commissioners will vote for the position of mayor.
4. Conduct election of vice-mayor.
The new mayor will receive nominations for vice-mayor. Nominations for vice-mayor will be closed. City Commissioners will vote for the position of vice-mayor.
5. Comments of Mayor and City Commissioners.
Recess For Approximately 20 Minutes
6. Orientation session with City Commission for approximately one (1) hour.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Establish various calendar items, including goal setting session and budget study session opportunities. 2010 Budget Process Calendar - Added 04/13/09
2. Establish possible date for City Commission study session with the Community Commission on Homelessness (CCH) to discuss an interim/temporary emergency shelter after May 1, 2009. Due to the Salvation Army closing its emergency shelter effective May 1, 2009, the CCH is requesting the study session be held before May 1, 2009.
§ Friday, April 10, Police Recruit Graduation Ceremony, 6:00 p.m. (Social Hour), 6:45 p.m. (Invocation, dinner, and ceremony). Location: Maceli’s.
§ Peak Oil Task Force, Thursday, April 23, 4:00 p.m. Location: City Manager’s Conference Room, 4th Floor, City Hall.
§ Arbor Day planting ceremony, Friday, April 24, 8:30 a.m. Location: Central Junior High.
§ Celebration of 14 years of Leadership at the University of Kansas in honor of Bob Hemenway, Saturday, May 2, 3:00 p.m. Location: Lied Center.
§ Governing Body Institute, May 8-9. Location: Capitol Plaza Hotel, 1717 SW Topeka Blvd. Brochure
§ Lawrence Municipal Airport 80th Birthday Celebration, May 16, 10:00 a.m. – 4:00 p.m. Location: Lawrence Municipal Airport.
§ City offices closed Monday, May 25 in observation of Memorial Day.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
One position, held by Steve Burd, expires 04/30/09. Mr. Burd is eligible for reappointment to an additional term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Mechanical Code Board of Appeals:
Two positions, Sparkes and Mohr, expired 03/31/09. Mr. Sparkes has indicated he is not interested in serving an additional term. Mr. Mohr is interested in serving an additional term.
One position, held by Ken McGovern, expires 04/30/09. Mr. McGovern is eligible for reappointment to an additional term.
One position, held by Terry Leibold, expires 04/30/09. Mr. Leibold is eligible for reappointment to an additional term.
Sales Tax Audit Committee:
The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.
Sustainability Advisory Board:
One vacancy for the un-expired position held by Paul Dietz, which expires 12/31/10.
Three positions, Ziegelmeyer, Woods and Miller, expire 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term. Mr. Woods and Mr. Miller are both eligible for reappointment to additional terms.