CITY
COMMISSION
MEETING AGENDA
March 3, 2009 – 4:30 p.m.
(Posted on webpage at 5:15 p.m. on 02/26/09)
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Updates:
03/03/09 @ 1:45 p.m.
- Added correspondence to Consent Agenda Item No. 7 – Historic Preservation Grants.
- Added a staff memo from Parks & Recreation Department to Regular Agenda Item No. 1 – 725 N. 2nd Street building permit request.
- Added correspondence to Regular Agenda Item No. 3 – Oread Inn Project.
03/02/09 @ 2:30 p.m.
- Remove for discussion, Consent Agenda Item No. 9 – Freenet Right-of-Way.
- Add request from property owner and a staff memo to Regular Agenda Item No. 1 – 725 N. 2nd Street building permit request.
A. STUDY SESSION:
1. Study Session on Bowersock Dam and Utility issues. Agenda & Attachments
After a short break, the City Commission Meeting will
resume at approximate 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/17/09.
2. Receive minutes from various boards and commissions:
Human Relations Commission meeting of 11/21/08
Planning Commission meeting of 01/26-28/09
Hospital Board meeting of 01/21/09
Mental Health Board meeting of 01/27/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of Tuesday March 17, 2009 for Landscaping Services associated with Project UT0804CS Pump Station 49; Southeast Area Sanitary Sewer Benefit District’s Nos. 1, 2 & 3. Staff Memo
b) Set a bid date of April 14, 2009 for the Kaw Water Treatment Plant East Perimeter Fence Line Replacement Project, Bid # B09017. Staff Memo
c) Waive staff estimates and award Comprehensive Housing Rehabilitation bids as follows: Bid Memo
i) 2703 Bonanza St., to Comet Corp. for $14,875.
ii) 936 Pennsylvania St., Reject all bids. Exceeds program cost limits.
iii) 829 Ohio St., to Comet Corp. for $22,140.
d) Award bid for mowing district #1, area #2 & #3 and horticulture for Parks and Recreation to Elite Lawn Management for $27,590. Bid Memo & Attachments
e) Authorize the Public Works Department to bid a lease agreement for three (3) loader/back-hoes. Staff Memo & Attachments
7. Accept Historic Preservation Fund Grants for a Historic Preservation Planning Intern in the amount of $14,000 and the North of Stadium Historic Resources Survey in the amount of $18,000 and authorize the City Manager to enter into grant agreements with the Kansas State Historical Society for these projects. Staff Memo KSHS Letter Correspondence - Added 03/03/09
8. Authorize Mayor to sign the ITS Set-Aside Project Agreement with KDOT for the 6th Street ITS project. Staff Memo & Attachments
9. Remove from consent for discussion. Authorize Lawrence Freenet to proceed with construction activities within the City right-of-way near the intersection of 23rd and Harper Streets, contingent upon the execution of an agreement to the satisfaction of the City for use of the right-of-way at no cost to Freenet and authorizing the City Manager to execute such agreement. Staff Memo & Attachments
10. Authorize the Mayor to sign a Subordination Agreement for Vicki Phares, 3926 Overland Drive. Staff Memo
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider approving request for a building permit prior to the approval of the site plan and rezoning for 725 N. 2nd Street. Staff Memo Request - Added 03/02/09 Staff Memo Addressing Questions from Vice-Mayor - Added 03/02/09 Parks & Recreation Staff Memo - Added 03/03/09
ACTION: Approve request for a building permit for 725 N. 2nd Street, if appropriate.
2. Consider directing staff concerning Bowersock Dam and Utility Master Plan items.
ACTIONS: Direct staff as appropriate.
3. Consider the following items related to the Oread Inn, a mixed use project located at 1200 Oread Ave. Staff Memo & Attachments Correspondence - Added 03/03/09
a) Review FDP-2-3-09: Revised Final Development Plan for The Oread, located at 1200 Oread Ave. Revisions to the Development Plan include a change in the allocation of uses in the development, addition of temporary removable shelter for the public terrace areas and the addition of roof mounted antenna for communication providers. The project is being presented to the City Commission to inform them of the revisions and to solicit input on the proposed changes. Submitted by Paul Werner Architects, for Oread Inn, LC, property owner of record. Staff Memo Comparison Table New Proposed Plans Previously Approved Plans Miscellaneous Attachments
b) Review Public Improvement Plans / Redevelopment Plan: Review revisions to the public improvements associated with the Tax Increment Financing (TIF) public improvements.
c) Street Closure Schedule: Review request to extend the time period that Indiana Street, 12th Street and Oread Avenue are closed due to the construction of the project.
ACTION: Review items related to the Oread Inn and direct staff as appropriate.
4. Receive 2008 TASER usage report and authorize expanded deployment of TASERs by the Police Department. Staff Memo and Attachments Staff Memo Response to Citizen Inquiry
ACTION: Receive report and authorize the expanded deployment of TASERs by the Police Department, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
§ Open House and Dedication of the University of Kansas Rowing Boathouse, Saturday, February 28, 1:00 – 4:00 p.m., with the dedication at 1:30 p.m. Location: Burcham Park. Invitation
§ Chamber of Commerce Breakfast Seminar, Monday, March 2, 7:00 – 8:00 a.m. Location: Chamber offices, 734 Vermont Street.
§ City Commission Study Session regarding Bowersock Dam and Utility items, Tuesday, March 3, 4:30 – 6:00 p.m. Location: City Commission Room.
§ City Commission meeting for March 17 has been canceled due to Spring Break.
§ There will be a City Commission meeting on March 31 due to the March 17 meeting being canceled.
§ Friends of the Park/Friends of Stretch Recognition Reception, Tuesday, March 24, 5:00 – 6:15 p.m. Location: Union Pacific Depot, 402 N. 2 nd Street.
§ Friday, April 10, Police Recruit Graduation Ceremony, 6:00 p.m. (Social Hour), 6:45 p.m. (Invocation, dinner, and ceremony). Location: Maceli’s.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two positions, Frost and Beebe, expire 03/31/09. Both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Mechanical Code Board of Appeals:
Two positions, Sparkes and Mohr, expire 03/31/09. Both are eligible for reappointment to additional terms.
Sales Tax Audit Committee:
The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.