CITY
COMMISSION
MEETING AGENDA
September 2, 2008 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 08/28/08)
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Updates:
09/02/08 @ 2:00 p.m.
- Added a revised staff cover memo with information on past City financial participation and costs for 2008 to Regular Agenda Item No. 2 – Get Downtown event.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of September 7 – 13, 2008 as International Literacy Week.
2. Proclaim the week of September 7 – 13, 2008 as Suicide Prevention Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/19/08.
2. Receive minutes from various boards and commissions:
Mental Health Board meeting of 07/29/08
Planning Commission meetings of 06/23-25/08 and 07/21-23/08
Hospital Board meetings of 06/18/08 and 07/16/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for sodium hypochlorite for the Utilities Department to DPC Industries for $1.09 per gallon. Reject bid for sodium bisulfite from PVS Chemicals and rebid. Bid Memo
b) Approve sale of Utilities Department surplus equipment on Gov Deals. Bid Memo
c) Approve the expenditure of a total of $245,000 for the acquisition and installation of in-car video and audio systems for the police department (38 vehicles) with the following vendors: Integrian, Inc. in the amount of $206,000 for in-car video/audio and wireless networking; Dataedge Solutions for storage components in the amount of $16,000; and TFM Communications in the amount of $22,000 for mobile data computers under the State of Kansas purchasing contract (equipment reserve fund). Staff Memo & Attachments
d) Authorize the City Manager to renew the contract with Marsh McBirney – Hach for data delivery services associated with the wastewater collection system long-term flow monitoring program in the amount of $214,800. Staff Memo & Attachments
e) Set bid date of September 16, 2008 for City Bid No. B08075, Project No. 32-AC1-604(S), 23rd Street, Iowa to Louisiana, Access Management Improvements, for access consolidation of UBS Book Store and O’Reilly Auto Parts, 23rd and Naismith. Staff Memo
f) Set bid date of September 16, 2008 for City Bid No. B08072, Project No. 04-SI1-208(BD), 6th Street and Congressional Drive, Intersection and Traffic Signal Improvements. Staff Memo
g) Authorize the City Manager to execute a purchase order with LRM Industries for $21,863.81 for materials to resurface Oread Avenue between 12th Street and 13th Street. Staff Memo
h) Authorize the City Manager to execute a purchase order, in an amount not to exceed $32,000, for asphalt material to overlay 17th Street between Louisiana and Tennessee, and the 500 Block of Indiana Street. Staff Memo
i) Approve request to extend the current contract with Scotch Fabric Care Services for the laundering and dry cleaning of the Lawrence Police Department uniform and non-uniform clothing for an estimated cost of $42,410 annually. Staff Memo
7. Adopt on first reading, Ordinance No. 8298, rezoning approximately 9.27 acres from RS7 (Single-Dwelling Residential) to RS7-PD (Single-Dwelling Residential Planned Development Overlay) for property located along the west side of Iowa Street between Stratford Road and approximately 200 feet south of University Drive. (Approved by CC 06/24/08, 5-0). Four affirmative votes are required because of a valid protest petition. Staff Memo
8. Adopt on second and final reading, Ordinance No. 8314, adopting the 2008 Standard Traffic Ordinance. Staff Memo & Attachments
9. Authorize the distribution of a Request for Proposals for a health care services agreement for the operation of an On-Site Health Center. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on second and final reading, Ordinance No. 8293, rezoning (Z-04-08-08) approximately 155 acres located on the northwest corner of N. 1800 Road and E. 900 Road; I-70/K-10 Business Park, from A to IG. Because valid protest petitions have been received, a super-majority vote (4 votes) would be needed.
ACTION: Adopt on second and final reading, Ordinance No. 8293, rezoning (Z-04-08-08) approximately 155 acres located on the northwest corner of N. 1800 Road and E. 900 Road; I-70/K-10 Business Park from A to IG, if appropriate.
2. Consider request for City support and necessary approvals for Get Downtown, a free admission outdoor music event to be held on the 800 block of New Hampshire Street on October 3-4, 2008. Staff Memo & Attachments - Updated 09/02/08 Letter of Support
ACTIONS: Approve use of right-of-way permit for Get Downtown for the use of New Hampshire Street between 8th and 9th Streets, including City Parking Lots 8 and 4, on the east and west sides of New Hampshire Street, respectively, from 4 pm to 11 pm on Friday, October 3, and noon to 11 pm on Saturday, October 4.
Approve $20,000 donation of Guest Tax Reserve Fund monies to Just Like Lawrence, Inc. to support Get Downtown, as well as donation of various in-kind services, including standby medical support, limited police presence during the event, street barricades, a roll-off dumpster, trash barrels and other items as deemed necessary by City staff, if appropriate.
Adopt on first reading, Ordinance 8316, authorizing the temporary sale, possession and consumption of alcoholic beverages on specified city property, if appropriate.
3. Receive request for a “sign of community interest” from Chris Armstrong to place a sign promoting the Music for the Masses event on City right-of-way along Massachusetts Street adjacent to South Park from September 8-13, 2008; review the presented options and direct staff as appropriate. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
4. Consider adopting Resolution No. 6795, establishing the Mayor’s Peak Oil Task Force. Staff Memo & Attachments
Materials from 08/12/08 City Commission Meeting Agenda
ACTION: Adopt Resolution No. 6795, establishing the Mayor’s Peak Oil Task Force, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish possible date for study session to discuss City options concerning former Farmland Industries property.
2. The joint City/County/USD quarterly meeting scheduled for October 8 needs to be rescheduled. The City will work with the County and School District to reschedule the meeting.
§ ERC Employee Swim Party, Thursday, August 28, 5:00 – 8:00 p.m. Location: Outdoor Aquatic Center.
§ City offices will be closed on Monday, September 1 in observance of Labor Day.
§ Lawrence Schools Foundation Breakfast, Friday, September 5, 7:30 a.m. Location: Holidome.
§ Community Commission on Homelessness meeting, Tuesday, September 9, 8:30 a.m. Location: City Commission Room.
§ 2008 Taste of Lawrence Fall Mixer, Wednesday, September 10, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.
§ There will not be a City Commission Meeting on September 30.
§ City Employee United Way Picnic, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Community Building.
§ Lawrence Energy Conservation Fair, Sunday, October 19, 10:00 a.m. – 5:00 p.m. Location: Free State High School.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Additional information will be provided as it becomes available.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two (2) positions, (von Tersch and Carpenter), expire 09/30/08. Both are eligible for reappointment to additional terms.
Two (2) positions, (Keller and Belot), expire 09/30/08. Both are eligible for reappointment to additional terms.
Three (3) positions, (Hodison, Tapahonso, and Walker) expire 09/30/08. All are eligible for reappointment to additional terms. One (1) position, (Chao) will expire 09/30/08. Mr. Chao has served two consecutive terms and is not eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two (2) positions, (Donaldson - Advisory Council) and (Brown - Board of Directors), expire 09/30/08. Both are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three (3) vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10.
Lawrence Citizen Advisory Board:
One (1) vacancy for the unexpired position (Leon) which expires 03/01/11.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position (Foster) expires 12/31/08.
One (1) vacancy for the position that expired 04/30/08.