Memorandum

City of Lawrence

Public Works

 

TO:

David L Corliss, City Manager

FROM:

Shoeb Uddin, City Engineer

CC:

Charles Soules, David Cronin, John Miller, Jonathan Douglas, Cynthia Boecker, Diane Stoddard

Date:

August 27, 2008

RE:

September 02, 2008 Consent Agenda Item

Set Bid Date - Shared Access between UBS Book Store and O’Reilly Auto Parts at 23rd and Naismith

City Project No. 32-AC1-604 (S) – City Bid No. B08075

State Project No. 10-23 K-9667-01

 

Project Description

This project consists of consolidating two existing driveways into one shared driveway located along the north side of 23rd Street just east of the intersection of 23rd and Naismith. In order for this driveway to function as a shared access for both properties (UBS Bookstore and O’Reilly Auto Parts), some site improvements will be necessary. The proposed site improvements would include closing two existing entrances, construction of one shared concrete driveway, additional full depth asphalt pavement to make room for additional parking spaces, storm water inlets and pipes, mill and overlay of parking lot, sidewalks, landscaping and miscellaneous other items.  The shared access for UBS and O’Reilly will line up with the future consolidated access drive at Dillon’s Grocery Store.

 

The scope of the proposed improvements has been reviewed and accepted by the Kansas Department of Transportation and the property owner. Site plan for the project was prepared by city engineering staff and has been approved by the planning director.

 

Project History

September, 2002:  Final report for 23rd Corridor Study was completed by the Metropolitan Planning Office of Lawrence-Douglas County Planning Department.

July, 2003:  The City applied for Economic Development Funds to consolidate access points along 23rd Street corridor east of Iowa Street, as outlined in the 23rd Street Corridor Study.

April, 2004:  23rd Street Access Management Improvement project was selected by Kansas Department of Transportation for Economic Development Funding.

October, 2004:  HNTB Corporation was hired to prepare plans for access management improvements on 23rd Street between Iowa and Louisiana. During the design phase, 10 locations were selected for access consolidation and / or modifications which would have impacted 16 property owners. While the initial discussions with the property owners were encouraging and optimistic, in the end most of them backed out of the plan. It seemed there might be about 5 places where access consolidation was still feasible.

June, 2007:  HNTB Corporation handed over all project files and information to the City and the Public Works Department has been taking on in-house design projects to implement the access consolidation where possible.

 

Project Status

So far, two projects have been completed as part of the comprehensive access management plan along 23rd Street corridor.

1.       Long John Silver and Mongolian BBQ at 23rd and Naismith; two existing access                       driveways were consolidated into one shared access driveway in 2006.

2.       CVS Pharmacy and El Mezcal Restaurant at 23rd and Iowa; Three existing access           driveways were consolidated into one shared access driveway in 2007.

 

The proposed project to construct the shared driveway for UBS Book Store and O’Reilly Auto Parts will be the third access management project along 23rd Street corridor. This project is scheduled for construction this fall.

 

Project Funding

This project has been funded by the Economic Development Fund program sponsored by Kansas Department of Transportation, with State participation of 75% of construction costs up to a maximum of $500,000.00. The City is responsible for the 100% of design fee and 100% of the construction costs in excess of $500,000.00. In October 2004 Resolution No. 6568 was adopted by the City Commission for a total amount of $550,000.00 to pay for the engineering design services and the city’s share (25%) of the construction cost.

 

State and city funds spent on this project so far includes the following:

 

 

City Funds

State Funds

1. Engineering Design Fee    

$151,605.43

$        0.00

2. Long John Silver and Mongolian BBQ

$    4,642.00

$13,926.00

3. CVS Pharmacy and El Mezcal Restaurant

$    5,309.99

$15,929.96

Total:

$161,557.42

$29,855.96

Remaining Project Funds:

$388,442.58

$470,144.04

 

UBS Book Store and O’Reilly Auto Parts Project

Total Estimated Construction Cost:

$80,822.00

Property Owner Participation (20%):

$16,000.00 (maximum)

Balance of Construction cost:

$ 64,822.00

KDOT participation (75% of the balance):

$48,616.50

City participation (25% of the balance):

$16,205.50

 

KDOT has authorized the city to move ahead and set up the bid date for this project.

 

Action Request  Approval from the City Commission to set Bid Date on September 16, 2008 for the City Bid No. B08075, Project No. 32-AC1-604(S), access consolidation at UBS and O’Reilly, 23rd Street Access Management project.