CITY
COMMISSION
MEETING AGENDA
January 8, 2008 – 5:30 p.m.
(Posted on webpage at 5:45 p.m. on 01/03/08)
(10MB files take approximately 45 seconds to open)
Updated:
01/08/08 @ 2:00 p.m.
- Changed the amount on Consent Agenda Item No. 6-a to read $6,864 instead of $6,840. The bid memo has the correct amount listed in it.
- Added an updated Resolution No. 6750 to Regular Agenda Item No. 3 – 6th & Congressional Improvement District;
- Added an updated Resolution No. 6749 and a staff memo to Regular Agenda Item No. 5 – establishment of a redevelopment district for the 12th & Oread project
- Added correspondence to the airport business park item on the future agenda items memo.
- Added correspondence, staff memo, and HRC minutes to the 12th & Oread Inn Project on the future agenda items memo.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for approximately 45 minutes to discuss non-elected personnel matters. The justification is to maintain confidentiality of personnel matters. The regular meeting will resume in the City Commission Room at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim January 15 – January 22 as Dr. Martin Luther King, Jr. week.
2. Presentation from Sister Cities Advisory Board and Friends of Hiratsuka of student delegation trip to Hiratsuka.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/18/07 and 12/27/07.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 11/28/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award
bid for the cleaning and maintenance of transit shelters to Jani-King, for
$6,840 $6,864. Bid
Memo
b) Set bid date of February 12, 2008 for City Bid No. B08002, Project No. 21-BS1-607(C), Ohio Street, 6th Street to 8th Street, Brick Street Reconstruction.
c) Set bid date of February 5, 2008 for City Bid No. B08001, Project No. 45-GI5-905(BD), K-10 and O’Connell Road, eastbound right-turn lane, geometric and waterline improvements (Section 1), and Project No. 35-GI1-704(BD), K-10 and O’Connell Road, westbound left-turn lane, state highway improvements (Section 2).
7. Adopt on first reading, Ordinance No. 8222, adopting swimming pool regulations as approved by the City Commission on December 18, 2007.
8. Adopt on second and final reading, Ordinance No. 8212, adopting the Code of the City of Lawrence, Kansas, January 1, 2008 edition as authorized by Ordinance No. 8211.
9. Approve the requested rezoning Z-09-19-07, a request to rezone a tract of land approximately 9.656 acres for Pump Station 48, from A (Agriculture) to GPI (General Public and Institutional). The property is located at 851 N Folks Rd. Initiated by Planning Commission on 8/29/07. Adopt on first reading, Ordinance No. 8219, rezoning approximately 9.656 acres from A to GPI. (PC Item No. 1; approved 9-0 on 11/26/07) Staff Report Map of Area PC Minutes
10. Approve the requested rezoning Z-11-29-07, a request to rezone a tract of land approximately 50 acres, from RS7 (Single-Dwelling Residential) to GPI (General Public & Institutional). The property is the Douglas County Fairgrounds, located at 1910, 2110, 2120 Harper Street. Submitted by Douglas County, property owners of record. Adopt on first reading, Ordinance No. 8224, rezoning approximately 50 acres from RS7 to GPI. (PC Item 3; approved 9-0 on 12/17/07) Staff Report Map of Area PC Minutes
11. Approve variance request from Landplan Engineering, acting on behalf of the University of Kansas, from Section 19-214 of the City Code regarding a fire line and water main connection for the proposed KU Boathouse located in Burcham Park. Staff Memo & Attachments
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of all 8’ utility easements running along the side and rear lines of Lots 1, 2, 15, 16, and 17 in Block 4, West Hills Addition, except the south and east lines of Lot 15, the south line of Lot 2, and the south 4’ of the east 4’ of Lot 16, as requested by Robert Lewis, Jerry Nossaman, and Scott Watson. Staff Memo & Attachments
ACTION: Conduct public hearing. Approve request to vacate the utility easements located between lots 1, 2, 15, 16, and 17, Block 4, West Hills Addition, if appropriate.
2. Consider approval of dedication of easements and rights-of-way for PF-09-25-06, a Final Plat for Wakarusa Place Addition No. 2, located at the NW corner of 6th Street and Wakarusa Drive, North side of Highway 40. Submitted by BFA, Inc, for 6Wak Land Investments, LLC, and Village Meadows, LLC, property owner of record. (PC Item 1B; approved 9-0 on 12/17/07) Staff Report Final Plat PC Minutes
ACTION: Approve dedication of easements and rights-of-way for PF-09-25-06, a Final Plat for Wakarusa Place Addition No. 2, located at the NW corner of 6th Street and Wakarusa Drive, if appropriate.
3. Consider adopting Resolution No. 6750 (revised 01/08/08), ordering a public hearing on February 5, 2008, on the advisability of the construction of improvements at the intersection of Congressional Drive and 6th Street, including property acquisition, subgrade stabilization, traffic signals, traffic calming devices south of 6th Street along Congressional Drive to the southern most point of Tracts 9 and 10. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6750, ordering a public hearing on Febraury 5, 2008 for the 6th Street and Congressional Drive Improvement District, if appropriate.
4. Consider the following items related to the Southeast Area Plan:
a) Consider approval of the Southeast Area Plan (PC Item No. 10; approved 9-0 on 11/28/07) Staff Memo 11/28/07 PC Minutes PC Resolution Recommending Approval
ACTION: Approve Southeast Area Plan, if appropriate.
b) Consider approving CPA-2007-04 an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Southeast Area Plan. (PC Item No. 11; approved 9-0 on 11/28/07) Staff Report
ACTION: Approve CPA-2007-04, amending Horizon 2020, Chapter 14 Specific Plans, if appropriate.
c) Consider adopting on first reading joint City Ordinance No. 8221/County Resolution No. ____, regarding the Southeast Area Plan and CPA-2007-04.
ACTION: Adopt on first reading, joint City Ordinance No. 8221/County Resolution No. ____,regarding the Southeast Area Plan and CPA-2007-04, if appropriate.
5. Consider adopting Resolution No. 6749, establishing February 12, 2008 as the date for a public hearing regarding the establishment of a redevelopment district for the 12th & Oread project. Following commission discussion at the December 27, 2007 City Commission Meeting, the land use findings will be considered after the completion of the financial feasibility service study. Staff Memo & Attachments Draft TIF Process Calendar Resolution No. 6749 - updated 01/08/08 Boecker Staff Memo - added 01/08/08
ACTION: Adopt Resolution No. 6749, establishing February 12, 2008 as the date for a public hearing regarding the redevelopment district for the 12th & Oread project, if appropriate.
6. Consider authorizing staff to advertise a Request for Proposals (RFP) for design and construction phase engineering services for the Kaw Water Treatment Plant Disinfection Conversion from chlorine gas to sodium hypochlorite liquid. Staff Memo
ACTION: Authorize staff to advertise a Request for Proposals for design and construction phase engineering services for the Kaw Water Treatment Plant disinfection conversion from chlorine gas to sodium hypochlorite liquid, if appropriate.
7. Consider approval of free parking on the top level of the New Hampshire Street parking garage. Staff Memo & Attachments
ACTION: Approve free parking on the top level of the New Hampshire Street parking garage, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo - Updated 01/08/08
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Establish possible date in February for presentation from Mark Corriston, Northern Flyer Alliance.
§ Chamber of Commerce Legislative Breakfast, January 8, 7:30 – 9:00 a.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Destination Management, Inc. meeting, January 10, 2008, 4:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ Chamber of Commerce 2008 Annual Meeting, Friday, January 11, 6:00 – 8:00 p.m., Social hour at Liberty Hall and 8:30 – 10:00, Awards Program and Speaker at Eldridge Hotel.
§ City Commission Study Session, January 14, 9:30 – 11:30 on the topics listed below. Location: City Commission Room, First Floor, City Hall.
o Neighborhood Resources Advisory Committee
o Economic Development/Public Incentive issues
§ City Commission will be participating in Kansas Open Meetings Act training, Tuesday, January 15, 4:00 – 6:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ City offices are closed January 21 in honor of Martin Luther King, Jr. Day.
§ League of Kansas Municipalities “City Hall Day at the Capitol,” Thursday, January 24, 9:30 a.m. – 1:00 p.m. Location: State Capitol Building in Topeka.
§ City Manager evaluation scheduled for January 31, at 9:00 a.m. City Commission will recess the January 29 meeting and reconvene into executive session for the City Manager evaluation on January 31. Location: City Manager’s Conference Room.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
§ City Commission is invited to attend the Mid-month Planning Commission meeting, March 12, 7:30 a.m. Topic: Intelligent Transportation Systems (ITS) Plan. Location: City Commission Room, First Floor, City Hall.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One (1) vacancy for the un-expired position held by Robinson, which expires, 03/01/09.
Community Development Grant Review Board:
Two (2) vacancies that expired 12/31/07.
Two (2) positions, held by Wilkus and Waechter, expire 01/31/08. Both are eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Six (6) positions, held by Derritt, Burgess, Luckey, Safadi, Ney, and Hubert, expire 11/30/07. All are eligible for reappointment to additional terms.
Three (3) positions, held by Morris, Herren, and Jost, expire 01/31/08. All are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One (1) vacancy for the un-expired position held by Harkins, which expires 05/31/09.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the un-expired position held by Nalbandian, which expires 09/30/08.
Public Incentives Review Committee:
Two (2) positions, held by McFadden and McClure, expire 01/31/08.
Public Transit Advisory Committee:
Two (2) vacancies that expired 12/31/07.
Three (3) positions, held by Hodge, Kreicker, and Josserand, expire 12/31/07. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One (1) vacancy for the un-expired position held by Stockett, which expires 12/31/09.