CITY
COMMISSION
MEETING AGENDA
February 20, 2007 - 6:35 p.m.
(Posted on webpage at 4:00 p.m. on 02/15/07)
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Updates:
02/16/07 @ 4:00 p.m. – Added letter from Chair of Historic Resources Commission to Regular Agenda Item No. 1– demolition of structure at 1019 Kentucky Street.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/06/07.
2. Receive minutes from various boards and commissions:
Uniform Building Code Board of Appeals meetings of 11/30/06, 12/21/06, & 01/11/07
Traffic Safety Commission meeting of 02/05/07
Sister Cities Advisory Board meetings of 12/13/06, 12/20/06, & 01/10/07
Parks & Recreation Advisory Board meeting of 01/09/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize the City Manager to execute a contract agreement and purchase order with Utility Maintenance Contractors, LLC in the amount of $531,923.72 to complete the Cured-in-Place-Pipe (CIPP) Project. Staff Memo
b) Award bid for the 24th & Crossgate/Harvard & Wakarusa Sanitary Sewer Rehabilitation Project (Project Numbers CS04-08, CS04-09) to Ace Pipe Cleaning, Inc. in the amount of $121,338.48. Staff Memo
c) Authorize the City Manager to enter into an Engineering Service Agreement with Bartlett & West Engineering for surveying, master planning, and design development services for the Burroughs Creek Trail & Linear Park in the amount of $50,000. Staff Memo & Attachments
d) Approve purchase of one (1) street sweeper for the Public Works Department from Key Equipment Company for $182,567.35 (off the H-GAC cooperative contract) less trade - $44,400 total sweeper price $138,167.35. Bid Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7829 rezoning of (Z-07-31-04) .93 acres from RS-1 (Single-Family Residential) District to IG (General Industrial) District. The property is located at 724 North Iowa Street.
b) Ordinance No. 8062, annexing approximately 1.14 acres of property generally located west of Franklin Road and north of 25th Street Terrace.
c) Ordinance No. 8074, granting the Fire Chief or his/her designee certain authority regarding the demolition of unsafe structures that pose an immediate hazard.
8. Adopt the following resolution(s):
a) Resolution No. 6690, amending the policy of the City of Lawrence with regard to employee organizations. Staff Memo
b) Resolution No. 6705, authorizing the Mayor to sign the application for the 2007 Emergency Shelter Grant from the City to the State of Kansas. Staff Memo
9. Approve unanimous recommendation from the Traffic Safety Commission (TSC) for the following:
a) Deny request for a stop sign at the intersection of Harvard Road and Sunset Drive. TSC Minutes - Item 2 Attachments
b) Deny request for a multi-way stop sign at the intersection of Arrowhead Drive and Peterson Road. TSC Minutes - Item 3 Attachments
c) Establish no parking along the east side of Sunset Drive between 9th Street and Broadview Drive. Adopt on first reading, Ordinance No. 8078, establishing no parking along the east side of Sunset Drive between 9th Street and Broadview Drive. TSC Minutes - Item 5 Attachments
d) Rescind disabled parking in front of 714 Alabama Street. Adopt on first reading, Ordinance No. 8079, rescinding disabled parking in front of 714 Alabama Street. TSC Minutes - Item 6 Attachments
10. Approve as signs of community interest, a request from Headquarters Counseling Center to place signs in the city right-of-way on Clinton Parkway, on either side of Inverness Drive, on Saturday, April 28, 2007. Request
11. Approve as signs of community interest, a request from the Pilot Club Antique Show to place signs in the city right-of-way at the corner of Harper and 23rd Street on March 2 – March 4, 2007. Request
12. Receive 2006 year end report from Bert Nash regarding the Case Management for Homelessness. Report
13. Authorize the Mayor to sign a Release of Mortgage for Amy Summers, 714 Alabama Street. Staff Memo
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing regarding the structure located at 1019 Kentucky Street, and make a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposed demolition of the structure and that the proposed demolition includes/does not include all possible planning to minimize harm to the listed property. This is an appeal of the Historic Resources Commission determination (DR-09-112-06). Staff Memo & Attachments HRC Letter - Added 02/16/07
ACTION: Conduct public hearing
2. Consider staff recommendation on the reuse of the old Fire Station No. 2 (1839 Massachusetts Street) and the old Fire Station No. 4 (2819 Stonebarn Terrace). Staff Memo & Attachments
ACTION: Authorize the use of 1839 Massachusetts Street as an investigations operations site for the Fire/Medical Department and authorize the City Manager to develop a plan and process for public use of 2819 Stonebarn Terrace until such time as a more permanent public use suitable to the historic character of the building can be developed.
3. Consider recommendation from the Traffic Safety Commission to construct traffic calming devices along Trail Road between Lawrence Avenue and Kasold Drive (passed 6-1). Staff Memo & Attachments
ACTION: Approve recommendation from Traffic Safety Commission to construct traffic calming devices along Trail Road between Lawrence Avenue and Kasold Drive, if appropriate. If approved this project will not be funded in 2007 and will compete for funding in future years with other approved traffic calming projects.
4. Consider request to initiate condemnation proceedings for the acquisition of a sanitary sewer easement to serve the property at 2300 Louisiana. Staff Memo & Attachments
ACTION: Initiate condemnation proceedings, if appropriate.
5. Receive update on the Utilities Department capital projects.
Clinton Water Treatment Plant Project: Staff Memo
ACTION: Adopt Resolution No. 6704, authorizing the sale of $28,100,000 in revenue bonds for water and sewer system improvements, and authorize the City Manager to set a bid date of March 27, 2007 for Phase II of the Clinton Water Treatment Plant expansion project.
Wakarusa Water Reclamation Facility: Staff Memo
ACTION: Authorize the City Manager to:
· Formally request the involvement of the PAC subgroup to assist in reviewing design concepts for the Wakarusa WRF facilities;
· Utilize design/build to design and construct the Wakarusa WRF; and
· Proceed with the selection of the design/build team utilizing a qualification based selection process.
6. Receive staff report concerning possible federal funding requests. Staff Memo
ACTION: Authorize staff to submit funding requests, as appropriate.
E. FUTURE AGENDA ITEMS: Staff Memo
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
§ City offices will be closed on Monday, February 19, 2007 in observance of Presidents Day.
§ The City Commission meeting scheduled for March 20, 2007 has been cancelled because of Spring Break.
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GOALS: Goals Document
*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two (2) positions, held by Brickell and Kaufman, will expire 03/31/07. Both are eligible for reappointment to additional terms.
One (1) vacancy for the un-expired position held by Marilyn Bread, which expires 03/01/07. One (1) position, held by Bush, expires 03/01/07. Ms. Bush is eligible for reappointment to an additional term.
Vacancies exist for the following: One (1) residential contractor, one (1) building contractor, and one (1) at-large member.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. Two (2) positions, held by Alstrom and Marvin, will expire 03/01/07. Both are eligible for reappointment to additional terms.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
One (1) vacancy for the position that expired 11/30/06.
One (1) position, held by Kellas, will expire 01/31/07.
Lawrence-Douglas County Public Health Board:
One (1) position, held by Liebl, will expire 03/31/07. Dr. Liebl has served two consecutive terms and is not eligible for reappointment to an additional term.
Mechanical Code Board of Appeals:
One (1) position, held by Wyatt, will expire 03/31/07. Mr. Wyatt is eligible for reappointment to an additional term.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Janet Gerstner that expired 09/30/06.
Public Transit Advisory Committee:
One (1) position, held by Danny Kaiser, expires 12/31/06. Mr. Kaiser is not eligible for reappointment to additional terms.