City of Lawrence

Lawrence Sister Cities Advisory Board

December 13, 2006 minutes

 

MEMBERS PRESENT:

Nancy Bjorge, Stuart Boley, Lynn Ground, Linda Hyler, Jon Josserand, William Keel, Michael Kennedy, Graham Kreicker, Gina Ross, Bob Schumm, Andrew Tsubaki

 

MEMBERS ABSENT:

Kathleen Hodge, Sheila Immel, Karen Swisher

STAFF LIASION PRESENT:

Lisa Patterson

PUBLIC PRESENT:

Frank Baron

 

Meeting called to order at 5:30 by Ross.

 

Kreicker moved Boley seconded that the minutes from November be approved.  Motion passed.

 

Four board members’ terms will expire at the end of the month.  Three — Schumm, Boley, and Hyler — have agreed to continue serving if reappointed.  Immel has declined to continue serving. 

 

Kreicker moved and Boley seconded that we accept updated draft of December 5, 2006, of the Policy for Funding Cultural Exchanges.  Motion passed.

 

The board reviewed the November 2006 financial documents.  The Eutin pre-payments liabilities was corrected to read $3,371.62.  Kreicker moved and Schumm seconded that approval of the financial report for November 30, 2006, be tabled until Office Helpline can make corrections and distribute a new report.   Motion passed.

 

Ross reported that Office Helpline will keep our database.  She thanked board members who had returned their section with corrections.

 

Josserand moved that we approve the Policy for the Organizational Structure of a Friends Group.  Kreicker seconded.  Motion passed.

 

The board discussed the 2007 proposed budget.  We will meet from 5:30-6:30 on 12/20 at the fire station to continue our discussion of the 2007 budget.  Boley moved Kreicker seconded this meeting.  Motion passed.

 

Kreicker reported on the proposed BBQ night at Eutin.  Schumm estimates that food costs would be $5-6 per person in addition to beer costs.  Schumm estimates that $2,500 should be the maximum or $10 per person with a maximum of $3,500.  $1,000 was allocated by KU for this event.  Keel moved and Schumm seconded that we support the concept of the American Night in Eutin on June 6, 2007.  Discussion ensued.  Ground and Tsubaki voted no.  Hyler abstained.  Motion passed.  Kreicker moved that the board authorize Friends of Eutin to raise up to $3,000 in addition to the $1,000 from KU for the American Night in Eutin.  Ground seconded.  Tsubaki voted no.  Motion passed.

 

Tsubaki expressed that the board should maintain a common fundamental approach in dealing with any of the sister cities to which Lawrence associates.

 

Schumm reported from the November meeting of the Third Sister City Committee.  At that meeting questions were written and submitted to Arla Jones and Kim Kreicker in order to receive written response from the Paraguay group in Lawrence.

 

Ross presented Guidelines for the Selection Procedures of Student Applications (draft 2006).  Ross asked the board to provide her feedback to her on the draft via email.

 

Ross presented names of people, as provided by Baron, who should be invited (at their expense) to attend the 750th birthday event in Eutin.  Baron expressed that it would be nice to have 10-20 people.  If you have names of people who should be invited to attend, please email their names to Ross by 12/19/2006.

 

Kennedy presented some ideas about the cost of the plane tickets for Hiratsuka tickets and keeping costs down.  Discussion about local and non-local vendors and bids ensued.  Kennedy will keep the board informed of their progress.

 

Five students going to Hiratsuka and two students going to Eutin received a total of $4,050 for the 2007 student exchange and two additional students going to Eutin received merit scholarships from Sauer-Danfoss totaling $1,500. Total of scholarships awarded for summer 2007 is $5,550.