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CITY COMMISSION MEETING AGENDA December 19, 2017 – 5:45 p.m. (Posted on webpage at 4:55 p.m. on 12/14/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
12/19/17 @ 2:00 p.m.:
· Added correspondence to Regular Agenda Item No. 4 - Consider approving recommendation to cease accepting Utility bill payments made through grocery store drop boxes, effective February 16, 2018.
12/19/17 @ 10:40 a.m.:
· Updated the appointment memo on Consent Agenda Item No. 5 – Approve appointments as recommended by the Mayor; and
· Updated the 2018 Meeting List under Calendar.
12/15/17 @ 2:50 p.m.:
· Added the consultant’s report to Regular Agenda Item No. 3 – Receive final report for accounts receivable.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Amyx, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 12/12/17.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 11/13/17
Parks & Recreation Advisory Board meeting of 11/14/17
Transportation Commission meetings 11/06/17 and 11/17/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments (updated 12/19/17) as recommended by the Mayor.
6. Bid and purchase items:
a) Approve Change Order No.1 for Project No. PW1705 – 2017 Milling, Patch, Overlay, and Concrete Maintenance Program, to Sunflower Paving Inc., in the total amount of $180,000. Staff Memo
b) Award Bid No. 1760, Project No. PW1716 – Construction Services for structural repairs to the Riverfront Parking Garage (CIP No. PW17B10), to Tarlton Corporation, in an amount of $196,000. Approve an amendment to the 2017 CIP parking garage assessments and maintenance project PW17B10 in the amount of $46,000.00 Bid Memo & Attachments
7. Adopt on first reading, Ordinance No. 9431, authorizing the issuance of Industrial Revenue Bonds, in the amount of $5,000,000, for the purpose of accessing a sales tax exemption certificate for the Boys and Girls Club Center for Great Futures Project. Staff Memo & Attachments
8. Accept dedication of easements and rights-of-way associated with Final Plat, PF-17-00640, for Fairfield Farms East Addition No. 6, located in the 2700 Block of Chasehire Drive, SE of the intersection of O’Connell Road and E. 25th Terrace. Submitted by CFS Engineers, for Fairfield Farms 3 LLC, property owner of record. Staff Memo & Attachments
9. Accept dedication of easements associated with Minor Subdivision, MS-17-00397, for 1208 and 1218 Mississippi Street. Submitted by TreanorHL, for Classical Development LLC, property owner of record. Staff Memo & Attachments
10. Approve request to rezone, Z-17-00534, approximately 8.745 acres, from IG (General Industrial) District to IL (Limited Industrial) District, located northwest of the intersection of 31st Street and Haskell Lane, 800 E. 30th Street, 3035 Haskell Lane, 930 E. 30th Street, and 2910 Haskell Lane. Submitted by Paul Werner Architects, for Stanley R. and Lois J. Zaremba Trustee, Zaroco Inc, and Glen Hunter LLC, property owners of record. Adopt on first reading, Ordinance No. 9426, rezoning (Z-17-00534) approximately 8.745 acres, from IG (General Industrial) District to IL (Limited Industrial) District, located northwest of the intersection of 31st Street and Haskell Lane, 800 E. 30th Street, 3035 Haskell Lane, 930 E. 30th Street, and 2910 Haskell Lane. (PC Item No. 2; approved 10-0 on 11/15/17) Staff Memo & Attachments
11. Authorize the City Manager to execute Supplemental Agreement No. 6 with PEC, for final design plans of the pedestrian bicycle tunnel at the intersection of 19th Street and Iowa Street (Project No. PW1535), in an amount of $118,000. Staff Memo & Attachments
12. Concur with the recommendation of the Transportation Commission to deny the request for no parking for one side of the street on Goodell Court (TC item #6; denied 9-0 on 12/4/17). Staff Memo & Attachments
13. Approve recommendations from the Transient Guest Tax Grant Program Advisory board for the 2018 Transient Guest Tax Grants. Staff Memo & Attachments
14. Authorize the Mayor to sign the Loan Modification Agreement for Crag Nowatzke, 838 Oak Street. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct public hearing to consider a request for a vacation of utility easements in Fairfield Farms East, Addition No. 1. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing. Approve request for a vacation of utility easements in Fairfield Farms East, Addition No. 1, if appropriate.
Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to continue the public hearing until January 16, 2018 and directed staff to meet with stakeholders prior to that date. Motion carried unanimously.
Play Video >
2. Conduct public hearing for Plastikon Healthcare, LLC Catalyst incentive package to accommodate an expansion and consider the following items related to the request. Staff Memo & Attachments
a) Consider adopting Resolution No. 7233, making certain findings of fact, as required by K.S.A. 79-251, as amended, with respect to a partial property tax exemption to be granted to Plastikon Healthcare, LLC, for certain real and personal property.
b) Consider adopting on first reading, Ordinance No. 9430, exempting a portion of ad valorem property taxation for a new addition for Plastikon Healthcare, LLC, for economic development purposes. Play Video >
ACTION: Conduct public hearing and approve Catalyst Program incentive package. Adopt Resolution No. 7233, and adopt on first reading, Ordinance No. 9430, if appropriate.
Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Mayor Soden, seconded by Commissioner Amyx, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Mayor Soden, seconded by Commissioner Herbert, to adopt Resolution No. 7233, and adopt on first reading, Ordinance No. 9430. Motion carried unanimously.
Play Video >
3. Receive final report for accounts receivable. Staff Memo & Attachments - Updated 12/15/17 Play Video >
ACTION: Receive report and direct staff as appropriate.
It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
Play Video >
4. Consider approving recommendation to cease accepting Utility bill payments made through grocery store drop boxes, effective February 16, 2018. Staff Memo & Attachments Correspondence - Added 12/19/17 Play Video >
ACTION: Approve recommendation to cease accepting Utility bill payments made through grocery store drop boxes, effective February 16, 2018, if appropriate.
Moved by Commissioner Herbert, seconded by Vice Mayor Boley, to approve recommendation to cease accepting Utility bill payments made through grocery store drop boxes, effective February 16, 2018. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Herbert, Commissioner Larsen. Nay: Commissioner Amyx. Motion carried 4-1.
Play Video >
5. Consider approving the 2018 City of Lawrence Legislative Priority Statement. Staff Memo & Attachments Play Video >
Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to approve the 2018 City of Lawrence Legislative Priority Statement including a statement about energy efficiency and a stronger statement opposing any increase in state sales tax rate. Motion carried unanimously.
Play Video >
ACTION: Approve the 2018 City of Lawrence Legislative Priority Statement, if appropriate.
E. COMMISSION ITEMS: Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: 2017 Meeting List 2018 Meeting List - Updated 12/19/17) Play Video >
· City of Lawrence Employee Appreciation holiday party, Friday, December 15, 6:00 p.m. Location: DoubleTree by Hilton, 200 McDonald Drive. Flyer
· City offices are closed Monday, December 25, in observance of the Christmas holiday.
· City Commission meeting scheduled for Wednesday, December 27 at 9:00 a.m. for end of year payments and other miscellaneous business. Location: City Commission Room.
· The January 2, 2018 City Commission Meeting has been canceled.
· 2018 Legislative Priorities Breakfast, hosted by the Lawrence Chamber of Commerce, Friday, January 5, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street.
· City Commission Meeting Monday, January 8, 2018, 5:45 p.m. This meeting will include the seating of new Commissioners and election of Mayor and Vice-Mayor. Location: City Commission Room.
· City Commission Orientation, Wednesday, January 10, 11:30 a.m. – 1:30 p.m. Location: City Commission Room.
· City offices are closed Monday, January 15 in observance of Martin Luther King, Jr. Day.
· Chamber of Commerce Annual Meeting, Friday, January 26, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 E. 6th Street.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Community Development Advisory Committee:
One vacancy designated for a low/mod representative, for a position that expires 09/30/18. One additional vacancy for an at-large position that expires 09/30/20.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Two vacancies for positions that expire 12/31/17.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Moved by Mayor Soden, seconded by Commissioner Larsen, to adjourn at 8:46 p.m. Motion carried unanimously.
Play Video >