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CITY COMMISSION

MEETING AGENDA

April 11, 2017 – 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 04/06/17)

(10MB files take approximately 45 seconds to open)

City Commission Room, First Floor of City Hall

6 East 6^th Street

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

04/10/17 @ 1:15 p.m.:

Added correspondence to Work Session Item No. 1 – Discussion of 2018-2022 Capital Improvements Program; and
Added a memo from Mayor Soden to Work Session Item No. 3 – Discussion on a Transit Transfer location.

04/07/17 @ 5:10 p.m.:

Updated the staff memo on Work Session Item No. 1 – Discussion of 2018-2022 Capital Improvements Programs.

04/07/17 @ 3:15 p.m.:

Updated the appointment memo on Consent Agenda Item No. 4; and
Updated the calendar.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1. Proclaim the week of April 9 – 15, 2017 as National Public Safety Telecommunicator’s Week.

2. Proclaim the month of April, 2017 as Fair Housing Month.

B. CONSENT AGENDA: Play Video >

Moved by Commissioner Larsen, seconded by Commissioner Amyx, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Mental Health Board meeting of 02/28/17

2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments (updated 04/07/17) as recommended by the Mayor.

5. Bid and purchase items:

a) Award Bid No. B1723, Project No. PW1134 – 23^rd Street and Ousdahl Road Street and Storm Sewer Improvements, to RD Johnson Excavating Company, LLC, in the amount of $2,834,908.70. Bid Memo & Attachments

6. Adopt on first reading, the following ordinances:

a) Ordinance No. 9343, allowing the sale, possession and consumption of alcohol in the public right-of-way of the 300 block of west 7^th Street on Saturday, April 29, from 8:00 a.m. – 10:00 p.m. in Watson Park for the Rockin’ Red Music Fest event. Staff Memo & Attachments

b) Ordinance No. 9344, allowing the sale, possession and consumption of alcohol on Sunday, May 14, 2017 from 10:00 a.m. to 5:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Streets associated with the 2017 Art in the Park Event (rain date); provided the sale, possession and consumption are pursuant to City of Lawrence and State of Kansas law. Staff Memo & Attachments

c) Ordinance No. 9345, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday September 30, 2017 on Massachusetts Street between North Park Street and South Park Street, from 6:00 a.m. – 6:00 p.m. for the Hot Rod Hullabaloo event. Staff Memo & Attachments

d) Ordinance No. 9347, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday, October 7, 2017, on E. 7^th Street, from New York Street to the southern property line of Van Go (715 New Jersey Street), from 12:00 p.m. – 11:59 p.m., for the Dinner on the Curve event. Staff Memo & Attachments

7. Adopt on second and final reading Ordinance No. 9342, amending the Lawrence Building Code (Chapter V, Article 3) modifying requirements for structural support of headers in exterior walls of one and two family dwellings. Incorporation by Reference

8. Authorize the Mayor to execute the City-State Agreement for state route transfer of K-10 to the City of Lawrence. Staff Memo & Attachments

9. Authorize the City Manager to execute a Cost Share Agreement (for the reconstruction of the intersection at Naismith and Crescent) and an Access Agreement (for the reconstruction of the sanitary sewer) with the University of Kansas. Approve the Traffic Calming plan at the intersection of Naismith and Crescent, as recommended by the Transportation Commission. Staff Memo & Attachments

10. Authorize the City Manager to enter into an agreement with the Artist Team to install a mural in the cul-de-sac, located on the east side of the Burroughs Creek Trail on 14^th Street. Staff Memo & Attachments

C. PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. COMMISSION ITEMS: Play Video >

E. CITY MANAGER’S REPORT: None

F. CALENDAR: Meeting List Play Video >

· Commissioners are invited to the Lawrence Humane Society Campaign Launch Party, Friday, April 7, 4:00 – 7:00 p.m. Location: Bon Bon, 804 Pennsylvania. INVITATION ONLY EVENT.

· Fifty years of fair housing in Lawrence, Saturday, April 15, 2:00 – 4:00 p.m. Location: Carnegie Building, Heritage Room, 9^th and Vermont Streets. Flyer

· Public Incentives Review Committee meeting, Monday, April 17, 9:30 a.m. Location: City Commission Room, First Floor of City Hall.

· Solar Works Open House by Prosoco, Inc., featuring Antonio Soave, Kansas Secretary of Commerce, Tuesday, April 18, 9:30 – 11:00 a.m. Location: Build SMART, 3701 Greenway Circle.

· The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday. The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.

*dates in bold indicate City Commission meeting date

G. ADJOURN:

1. The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

CITY COMMISSION

WORK SESSION AGENDA

April 11, 2017

City Commission Room, First Floor of City Hall

6 East 6^th Street

(The work session will begin immediately following the

completion of the City Commission Meeting)

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.

1. Discussion on 2018-2022 Capital Improvement Projects. Staff Memo & Attachments - Updated 04/07/17 Correspondence - Added 04/10/17 Play Video >

2. Discussion on city facilities:

a) Police Department facilities. Site Selection Memo Police Facility Master Plan Memo Play Video >

b) One Stop Shop Staff Memo Play Video >

c) Consolidated campus for Parks & Recreation, Public Works, and Utilities. Staff Memo Play Video >

3. Discussion on a Transit Transfer location. Staff Memo Memo from Mayor Soden - Added 04/10/17

CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/16. This position is designated for a person who is a current or former resident of subsidized housing.

Aviation Advisory Board

One vacancy for a position that expires 05/31/17. One position expires 05/31/17 and will become vacant.

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16. One position expires 05/31/17 and is eligible for reappointment to additional terms.

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/16.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

Historic Resources Commission:

Two positions expire 03/01/17. One position will become vacant and one is eligible for reappointment to additional terms. Both positions are designated for a Historian.

Lawrence Douglas County Metropolitan Planning Commission:

One position expires 05/31/17 and is eligible for reappointment to additional terms.

Mechanical Board of Appeals:

Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

Mental Health Board:

One position expires 04/30/17 and will become vacant.

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expires 04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.

Public Health Board:

One position expired 03/31/17.

Sister Cities Advisory Board:

One position expired 12/31/16.

Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adjourn at 6:00 p.m. Motion carried unanimously.
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