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CITY COMMISSION

MEETING AGENDA

March 21, 2017 – 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 03/16/17)

(10MB files take approximately 45 seconds to open)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

 

 

Updates:

03/21/17 @ 2:40 p.m.:

 

03/21/17 @ 2:05 p.m.:

 

03/20/17 @ 4:05 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA: Play Video >

Commissioner Amyx requested removal of item 6 for a separate vote.

Commissioner Larsen requested removal of items 6 and 5a for a separate vote.

Commissioner Herbert requested removal of item 13 for a separate vote.

Eric Struckhoff, a member of the public, requested removal of item 9 for a separate vote.

Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to approve the consent agenda as below. Motion carried unanimously.

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NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 03/06/17 and 03/07/17.

 

2.       Receive minutes from various boards and commissions:

 

Affordable Housing Advisory Board meeting of 02/13/17

Community Development Advisory Board meeting of 02/23/17

Public Transit Advisory Committee meeting of 02/14/17

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Award Bid No. B1720 to RD Johnson Excavating Co., LLC in the amount of $226,580.75 for Project No. PW1613, 2016 Sidewalk Gap Program.   Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to award Bid No. B1720 to RD Johnson Excavating Co., LLC in the amount of $226,580.75 for Project No. PW1613, 2016 Sidewalk Gap Program. Motion carried unanimously.
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b)       Approve the sole source purchase of 24 Mobile Data Computers for the Police Department and 26 Mobile Data Computers for the Lawrence Douglas County Fire Medical Department, for a total amount of $339,879.50, from BMS/Data911.   Staff Memo & Attachments

 

6.       Adopt on second and final reading, Ordinance No. 9335, specifying that yard waste will be collected the same day as residential trash, establishing 6 a.m. as the set out time for trash, recycling, and yard waste, and revising allowable containers for yard waste collection. Play Video >

Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to adopt on second and final reading Ordinance No. 9335; and, direct staff to extend payment plan options to customers for the purchase of the containers. Motion carried unanimously.
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7.       Approve a Special Use Permit, SUP-16-00547, to allow a building addition for Bullwinkle’s, located at 1340 Tennessee Street in the MU (Mixed Use) zoning district. Submitted by Paul Werner Architects on behalf of Sorrentino Investments LLC, property owner of record.  Adopt on first reading, Ordinance No. 9338, for a Special Use Permit (SUP-16-00547) to allow a building addition for Bullwinkle’s, located at 1340 Tennessee Street (PC Item 4; approved 9-0 on 2/22/17).   Staff Memo & Attachments

 

8.       Approve a request to rezone, Z-16-00545, approximately 1.07 acres located at 3215 Ousdahl Road from PCD-[Pine Ridge Plaza] (Planned Commercial Development) District to CS (Commercial Strip) District, for a Boat and Mini-Storage facility. Submitted by Paul Werner Architects on behalf of Jayhawk Acquisitions LLC, property owner of record. Adopt on first reading, Ordinance No. 9337, to rezone (Z-16-00545) approximately 1.07 acres located at 3215 Ousdahl Road (PC Item 3; approved 9-0 on 2/22/17).  Staff Memo & Attachments

 

9.       Approve a License Agreement to permit existing structures to remain under the sidewalk in the W. 11th Street, Massachusetts Street, and the west alley right-of-way associated with the existing building located at 1101 Massachusetts Street. Current property owner of record: Mary J. Moore. Purchaser: 1101 Mass, LLC.   Staff Memo & Attachments - Updated 03/21/17 Play Video >

The applicant requested deferral of the item to allow additional time to review the license agreement.

Moved by Mayor Soden, seconded by Commissioner Herbert, to defer the item until the April 4, 2017 City Commission meeting. Motion carried unanimously.
Play Video >

10.     Approve the installation of two additional downtown bike corrals (20 bike parking spaces) and removal of two associated parking spaces based on recommendations from Transportation Commission and the installation of five inverted U bike racks (10 bike parking spaces) in no parking zones.   Staff Memo & Attachments

 

11.     Accept the Bike Share Feasibility Study.   Staff Memo & Attachments

 

12.     Approve an amendment to the Parks and Recreation Sponsorship Policy, adding additional items provided to the City Commission for review when considering naming rights for a City of Lawrence parks and recreation asset.   Staff Memo & Attachments

 

13.     Authorize the City Manager to execute a six month extension on the City’s agreement with the National Development Council to complete economic development analysis and affordable housing consulting services for a retainer amount of $6,150 monthly.   Staff Memo & Attachments Play Video >

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to authorize the City Manager to execute a six month extension on the City’s agreement with the National Development Council to complete economic development analysis and affordable housing consulting services for a retainer amount of $6,150 monthly. Motion carried unanimously.
Play Video >

14.     Approve as “Signs of Community Interest” a request from the Lawrence Metaphysical Fair to place signs at various locations promoting their event to be held Saturday April 29through Sunday April 30, 2017, with the condition that signs be placed on private properties with permission of the property owners.   Staff Memo & Attachments

 

15.     Approve appointments as recommended by the Mayor.

 

         

 

C.        PUBLIC COMMENT: Play Video >

Michael Monroe read a statement regarding the formal complaint made against the Chief of Police.
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Greg Robinson addressed the Commission regarding the statement made by Michael Monroe.
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ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

D.        REGULAR AGENDA ITEMS:          

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

1.       Consider the Lawrence Parks and Recreation Department Comprehensive Master Plan, providing goals for the next 10 years.   Staff Memo & Attachments - Updated 03/20/17Play Video >

 

ACTION:      Accept the Lawrence Parks and Recreation Department Comprehensive Master Plan, if appropriate.

Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to accept the Lawrence Parks and Recreation Department Comprehensive Master Plan. Motion carried unanimously.
Play Video >

2.       Consider authorizing a new consultant-led transit transfer hub location study.   Staff Memo & Attachments Play Video >

 

ACTION:      Authorize the initiation of a transit transfer hub location study, if appropriate.

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to authorize the initiation of a transit transfer hub location study. Motion carried 3-2. Aye: Vice Mayor Boley, Commissioner Herbert and Commissioner Larsen. Nay: Mayor Soden, Commissioner Amyx.
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3.       Conduct a public hearing regarding blighted conditions of the property located at 3724 Stetson Drive, and consider adopting Resolution No. 7194, which requires the occupant of the property to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered.   Staff Memo & Attachments Play Video >

 

ACTION:      Conduct public hearing.  Adopt Resolution No. 7194, which requires the occupant of the property to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered, if appropriate.

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to adopt Resolution No. 7194, which requires the occupant of the property to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered. Motion carried unanimously.
Play Video >

4.       Conduct a public hearing regarding blighted conditions of the property located at 1728 Barker Avenue and consider adopting of Resolution No. 7195, which requires the property owner to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the owner fails to abate as ordered.   Staff Memo & Attachments Play Video >

 

ACTION:      Conduct public hearing.  Adopt Resolution No. 7195, which requires the occupant of the property to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered, if appropriate.

Commissioner Larsen recused herself from the discussion.

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to adopt Resolution No. 7195, which requires the occupant of the property to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered. Motion carried unanimously.
Play Video >

5.       Consider awarding Bid No. B1700 for the Solid Waste Facility Phase 2 – 2215 Kresge Road,  in the amount of $2,994,853.89 to First Construction, which includes no alternates.   Staff Memo & Attachments Play Video >

Moved by Mayor Soden, seconded by Commissioner Larsen, to delay awarding Bid No. B1700 for the Public Works Solid Waste Facility Phase 2 and consider Solid Waste facility needs as part of the 2018-2022 Capital Improvement Program. Motion carried unanimously.
Play Video >

ACTION:      Award bid No. B1700 for the Public Works Solid Waste Facility Phase 2 – 2215 Kresge Road (CIP# PW17SW1), in the amount of $2,994,853.89, which includes no alternatives, to First Construction and authorize additional expenditures in the Solid Waste Non-bonded Construction Fund of $594,854 to fund the project; OR

 

Delay awarding Bid No. B1700 for the Public Works Solid Waste Facility Phase 2 and consider Solid Waste facility needs as part of the 2018-2022 Capital Improvement Program.

 

6.       Consider adopting City Administrative Policy 117, related to sidewalk hazard maintenance and repair requiring the adjacent property owner to make the necessary sidewalk repair to eliminate identified hazards, as set forth in City Code, 16-105.   Staff Memo & Attachments - Revised 03/20/17   Correspondence - Updated 03/21/17 Play Video >

         

ACTION:      Adopt City Administrative Policy 117, if appropriate.

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to defer approval of City Administrative Policy 117. Motion carried unanimously.
Play Video >

 

 

E.         COMMISSION ITEMS: Play Video >

 

 

F.         CITY MANAGER’S REPORT:          Report & Attachments Play Video >

 

 

G.        CALENDAR:   Meeting List   2018 Budget Calendar Play Video >

 

1.  Commissioners are invited to the Lawrence Humane Society Campaign Launch Party, Friday, April 7, 4:00 – 7:00 p.m. Location:  Bon Bon, 804 Pennsylvania.  INVITATION ONLY EVENT.

 

2.  Fifty years of fair housing in Lawrence, Saturday, April 15, 2:00 – 4:00 p.m.  Location:  Carnegie Building, Heritage Room, 9th and Vermont Streets.   Flyer

 

 

 

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*dates in bold indicate City Commission meeting date

 

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16.  This position is designated for a person who is a current or former resident of subsidized housing.

 

Aviation Advisory Board
One vacancy for a position that expires 05/31/17. Two additional positions expire 05/31/17 and will become vacant.

 

Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

 

Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16. One position expires 05/31/17 and is eligible for reappointment to additional terms.

 

Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.

 

Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

 

Historic Resources Commission:
Two positions expire 03/01/17. One position will become vacant and one is eligible for reappointment to additional terms. Both positions are designated for a Historian.

 

Lawrence Douglas County Metropolitan Planning Commission:
One position expires 05/31/17 and is eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:
Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Mental Health Board:
One position expires 04/30/17 and will become vacant.

 

Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expires 04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.

 

Public Health Board:
One position expires and will become vacant 03/31/17.

 

Public Library Board:
one position 04/30/17 and is eligible for reappointment to an additional term.

 

Sales Tax Audit Committee:
Two positions expire 04/30/17 and both are eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:
One position expired 12/31/16.  One vacancy for a position that expires 12/31/17.

 

 

 

 

Moved by Commissioner Mayor Soden, seconded by Commissioner Herbert, to adjourn at 10:25 p.m. Motion carried unanimously.
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