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CITY COMMISSION
MEETING AGENDA
February 9, 2016 – 4:00 p.m.
(Posted on webpage at 4:45 p.m. on 02/04/16)
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Updates:
02/09/16 @ 1:50 p.m.:
- Added a staff memo to Consent Agenda Item No. 7 - Approve a Preliminary Development Plan, PDP-15-00610, for Village Cooperative of Lawrence, located at 5325 W 6th Street.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. STUDY SESSION (4:00 p.m.) :
1. Receive report from Bicycle Pedestrian Issues Task Force. Draft Report Staff Memo on Sidewalk Liability
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 01/14/16
Parks & Recreation Advisory Board meeting of 01/12/16
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Approve a Special Event Permit, SE-15-00637, for seasonal garden sales at 2300 Louisiana Street from March 26, through June 30, 2016. Submitted by Kaw Valley Greenhouses, Inc. for 2300 Louisiana Co., LLC, property owner of record. Staff Memo & Attachments
6. Approve a request to rezone, Z-15-00609, approximately 4.038 acres from RS7 (Single-Dwelling Residential) District to RM15-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 5325 W 6th St. Submitted by Landplan Engineering PA on behalf of Village Cooperative of Lawrence (contract purchaser). Kansas/Nebraska Association of Seventh Day Adventist Inc. is the property owner of record. Adopt on first reading, Ordinance No. 9198, to rezone (Z-15-00609) approximately 4.038 acres from RS7 (Single-Dwelling Residential) District to RM15-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 5325 W 6th St. (PC Item 2A; approved 9-0 on 1/25/16) Staff Report Map of Area PC Minutes
7. Approve a Preliminary Development Plan, PDP-15-00610, for Village Cooperative of Lawrence, located at 5325 W 6th St. The plan proposes the construction of a 3-story structure containing 52 assisted living units, underground & surface parking and site improvements, including the construction of Branchwood Drive north to W. 6th Street. Submitted by Landplan Engineering PA on behalf of Village Cooperative of Lawrence (contract purchaser). Kansas/Nebraska Association of Seventh Day Adventist Inc. is the property owner of record. (PC Item 2B; approved 9-0 on 1/25/16) Staff Report Preliminary Development Plan Map of Area PC Minutes Staff Memo - Added 02/09/16
8. Authorize the Interim City Manager to negotiate a contract with GreenPlay LLC for updating of the Parks & Recreation Department Comprehensive Master Plan. Staff Memo
9. Authorize the Mayor to sign a Release of Mortgage for Bret C. and Kimberly A. Olsen, 1609 E. 25th Street. Staff Memo
D. CITY MANAGER’S REPORT: Report & Attachments
E. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS:
1. Presentation by First Baptist Church of a monetary donation to the Affordable Housing Trust Fund. Staff Memo & Attachments
ACTION: Accept monetary donation for the Affordable Housing Trust Fund from First Baptist Church, if appropriate.
2. Consider approving guidelines for the Transient Guest Tax Grant Program and consider adopting Resolution No. 7151, creating the Transient Guest Tax Grant Program Advisory Board. Staff Memo & Attachments Program Guidelines
ACTION: Approve the guidelines for the Transient Guest Tax Grant Program and adopt Resolution No. 7151, creating the Transient Guest Tax Grant Program Advisory Board, if appropriate.
3. Consider motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney client relationship. The justification for the executive session is to keep attorney client matters confidential at this time. The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session.
ACTION: Approve motion, if appropriate.
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS: City Commission Work Plan
I. CALENDAR: Meeting List
· Lawrence Cultural Arts Commission Meet & Greet with City Commissioners, Monday, February 8, 6:45 – 8:00 p.m. Location: Carnegie Building.
· City Commission Study Session, Tuesday, February 9, 4:00 p.m. with the Pedestrian-Bicycle Issues Task Force. Location: City Commission Room.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.
· KCADC welcome reception for incoming President and CEO, Tim Cowden, Tuesday, February 23, 4:00 – 6:00 p.m. Location: BTBC, 2029 Becker Drive.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
· Regional Economic Development Educational Seminar, Thursday, March 10, 3:30 – 5:00 p.m. Location: Carnegie Building, 200 W. 9th Street. Public is invited.
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*dates in bold indicate City Commission meeting date
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
One vacancy for a position that expires 09/30/17 and two vacancies for positions that expire 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/15.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expires 03/31/16.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
One position expires 03/31/16 and is not eligible for reappointment.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/15.
One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.