CITY COMMISSION

MEETING AGENDA

January 12, 2016 – 3:30 p.m.

(Posted on webpage at 4:45 p.m. on 01/07/16)

(10MB files take approximately 45 seconds to open)

 

Updates:

01/12/16 @ 3:00 p.m.:

• Consent Agenda Item No. 12  - Kansas Food Truck Festival - withdrawn at applicant’s request;

• Added additional correspondence to Regular Agenda Item No. 2 – request to rezone, Z-15-00471, approximately .972 acres located at 1021 E. 31^st Street for a proposed gun range.

•  

01/12/16 @ 1:10 p.m.:

• Added additional correspondence to Regular Agenda Item No. 2 – request to rezone, Z-15-00471, approximately .972 acres located at 1021 E. 31^st Street for a proposed gun range.

 

01/11/16 @ 4:05 p.m.:

• Updated the license memo on Consent Agenda Item No. 4; and
• Added an executive session for the purpose of discussing non-elected personnel matters as Regular Agenda Item No. 5.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

A.        STUDY SESSION (3:30 – 5:30):

 

1.       City Commission General Discussion on Economic Development.   Agenda & Attachments

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

C.        CONSENT AGENDA: Play Video >

 

 

1.       Approve City Commission meeting minutes from 10/20/15 and 10/27/15.

 

2.       Receive minutes from various boards and commissions:

 

Affordable Housing Advisory Board meeting of 11/04/15

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses (updated 01/11/16) as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)       Approve the purchase of a 2016 Land Pride RC5615-2 15-foot flex wing mower for the Public Works Department to use for airport maintenance, from McConnell Machinery for $15,474.92, utilizing the National Joint Powers Alliance cooperative purchasing contract.   Staff Memo

 

b)       Authorize the Interim City Manager to execute a Professional Services Agreement in the amount of $95,295 with UtiliWorks Consulting, LLC for Advanced Metering Infrastructure Assessment, Project No. UT1507.   Staff Memo

 

c)       Authorize the Interim City Manager to sign the ESRI Small Government Enterprise License Agreement renewal for the period from January 22, 2016 to January 21, 2019 and approve a purchase order in the amount of $51,500.00 for annual payment to ESRI for Geographic Information systems (GIS) software, support and training.   Staff Memo

 

7.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9193, to rezone (Z-15-00522) approximately 5,500 SF from IG (General Industrial) District to CS (Strip Commercial) District, located at 239 Elm Street and 311 N. 3^rd Street. (PC Item 1; approved 8-0 on 12/14/15)

 

b)       Ordinance No. 9194, to rezone (Z-15-00523) approximately 1.04 acres from UR (Urban Reserve) District to RMO (Multi-Dwelling Residential-Office) District, located at 4111 W. 6^th Street (PC Item 2; approved 8-0 on 12/14/15)

 

8.       Approve the purchase of a one Dodge Ram 5500 Chassis, equipped with a Knapheide sign body and hydraulic system, from the low bidder, Davis-Moore Auto Group, for $79,412 and adopt Resolution No. 7149, declaring the City’s intent to reimburse certain costs from the proceeds of a lease purchase agreement.   Staff Memo & Attachments

 

9.       Approve a request to annex, A-15-00525 (Westwood Hills), approximately 3 acres, located at 1041 N 1700 Road. Submitted by BG Consultants on behalf of Wedman Construction Inc., property owner of record. Adopt on first reading, Ordinance No. 9196, to annex (A-15-00525) approximately 3 acres, located at 1041 N 1700 Road (Westwood Hills). Initiated by City Commission on 10/27/15.    Staff Memo   Location Map   Annexation Request  

 

10.     Approve a request to rezone, Z-15-00524 (Westwood Hills), approximately 3 acres from County A (Agricultural) District to RS10 (Single-Dwelling Residential) District, located at 1041 N 1700 Road. Submitted by BG Consultants on behalf of Wedman Construction Inc., property owner of record. Adopt on first reading, Ordinance No. 9195, to rezone (Z-15-00524) approximately 3 acres from County A (Agricultural) District to RS10 (Single-Dwelling Residential) District, located at 1041 N 1700 Road (Westwood Hills). (PC Item 3A; approved 8-0 on 12/14/15)   Staff Report   Map of Area   PC Minutes

 

11.     Authorize staff to negotiate an agreement with BG Consultants for engineering services for the Bob Billings Corridor Improvements Project.   Staff Memo & Attachments

 

12.     WITHDRAWN AT APPLICANT’S REQUEST.  Approve a Street Event Temporary Use of Public Right-of-Way Permit for the Kansas Food Truck Festival, allowing the closure of the 800 block of Pennsylvania Street from 8^th to 9^th Streets, the 600 block of E. 9^th Street, and the 600 block of E. 8^th Street on Saturday, May 7, 2016 from 12:00 p.m. to 11:59 p.m.  Adopt on first reading, Ordinance No. 9186, allowing the possession and consumption of alcohol in the 800 block of Pennsylvania, the 600 block of E. 9^th Street, and the 600 block of E. 8^th Street on Saturday, May 7, 2016, from 12:00 p.m. to 11:59 p.m. during this event.   Staff Memo & Attachments

 

13.     Authorize the Mayor to sign a sanitary sewer easement agreement and accept dedication of sanitary sewer easement for the KU Tennis Facility at Rock Chalk Park.   Staff Memo & Attachments

 

14.     Authorize staff to enroll for the Facilities Conservation Improvement Program hosted by the Kansas Corporation Commission Energy Division to initiate an energy savings program for city buildings and facilities.   Staff Memo

 

15.     Authorize staff to apply for a Kansas Health Foundation Recognition Grant to offer onsite exercise and fitness classes at select subsidized housing locations.    Staff Memo

 

16. CONSIDERED FOR SEPARATE VOTE: Authorize staff to implement the Tobacco-Free Parks policy by April 1, 2016, as recommended by the Parks and Recreation Advisory Board.   Staff Memo & Attachments

 

17.     Approve sale of surplus equipment on GovDeals.   Staff Memo

 

18.     Authorize staff to solicit Request for Proposals for professional services for credit card processing, collection services, investment advisor, and financial advisor.   Staff Memo

It was moved by Vice Mayor Soden, seconded by Commissioner Boley, to approve the consent agenda with the exception of item 16 which was removed for separate vote. Motion carried unanimously.
Play Video >

 

CONSENT AGENDA ITEMS CONSIDERED FOR SEPARATE VOTE

 

16. Authorize staff to implement the Tobacco-Free Parks policy by April 1, 2016, as recommended by the Parks and Recreation Advisory Board.   Staff Memo & Attachments Play Video >

Moved by Commissioner Larsen, seconded by Commissioner Herbert, to authorize staff to implement the Tobacco-Free Parks policy by April 1, 2016, as recommended by the Parks and Recreation Advisory Board. Motion carried unanimously.
Play Video >

 

 

 

E.         PUBLIC COMMENT: Play Video >

 

 

 

F.         REGULAR AGENDA ITEMS:           Play Video >

 

1.       Consider the appeal of the Historic Resources Commission's determination per 20-308(g) of the Land Development Code for the installation of a metal arch associated with the sidewalk dining area located in the public right-of-way adjacent to Jazz, A Louisiana Kitchen located at 1012 Massachusetts Street.    12/01/15 Meeting Materials   12/08/15 Meeting Materials   Correspondence from 12/08/15 CC Meeting Play Video >

 

Moved by Vice Mayor Soden, seconded by Commissioner Boley, to uphold the Historic Resources Commission’s determination and deny the project as it does not meet the intent or goals of the Downtown Design Guidelines and Guidelines Part 3: 4.2 and 4.4 (HRC option number 1). Aye: Commissioner Larsen, Vice Mayor Soden, Mayor Amyx, Commissioner Boley; Nay: Commissioner Herbert. Motion carried.
Play Video >

 

2.       Consider a request to rezone, Z-15-00471, approximately .972 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 1021 E 31^st Street for a proposed gun range. Submitted by Richard G. Sells on behalf of Spirit Industries Inc., property owner of record. (PC Item 7; denied 4-2-2 on 11/16/15)    Staff Report   Map of Area  School Exclusion Map   Permitted Zoning Map   PC Minutes   Correspondence - Updated 01/12/16 Play Video >

 

Moved by Commissioner Boley, seconded by Commissioner Larsen, to return the proposed project rezoning (Z-15-00471), of approximately .972 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 1021 E 31st Street for a proposed gun range to the Planning Commission for further consideration of the characteristics of the neighborhood adjacent to the proposed location at 1021 E 31st Street compared to the neighborhood adjacent to The Malls Shopping Center located at 711 W 23rd Street. Aye: Commissioner Boley, Commissioner Herbert, Commissioner Larsen, and Vice Mayor Soden, Nay: Mayor Amyx. Motion carried.
Play Video >

 

3.       Consider the following items related to the 2016 Art Tougeau Parade and Final Friday event and the 2016 Lawrence Buskerfest street event:   Staff Memo & Attachments Play Video >

 

a)       Conduct a public hearing regarding a distance limitation waiver request for the 2016 2016 Art Tougeau Parade and Final Friday Event to be held Friday, May 27, 2016, at 12:00 p.m. to Saturday, May 28, 2016, at 2:00 p.m.  and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver   The public hearing would apply to the 900 block of New Hampshire Street portion of the event.

 

b)       Consider adopting on first reading, Ordinance No. 9191, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street during the Art Tougeau event. 

 

c)       Consider approving a street event permit for the 2016 Art Tougeau Parade and Final Friday Event on Friday, May 27, 2016, to Saturday, May 28, 2016, for the closure of the 900 block of New Hampshire Street.

 

 

d)       Conduct a public hearing regarding a distance limitation waiver request for the 2016 Buskerfest event to be held Friday, May 27, 2016, to Sunday, May 29, 2016 and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver.  The public hearing would apply to the 900 block of New Hampshire Street portion of the event from Saturday, May 28, 2016, at 2:00 p.m. to Sunday, May 29, 2016, at 7:00 p.m.

 

e)       Consider adopting on first reading, Ordinance No. 9185, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 100 block of east 8^th Street, and the 900 block of New Hampshire Street during the Buskerfest event.

 

f)       Consider approving a street event permit for the 2016 Lawrence Busker Fest for Friday, May 27, 2016, to Sunday, May 29, 2016. The event will be held in the 100 block of east 8^th Street, the 900 block of New Hampshire Street, and in front of the US Bank (not in the right of way).

 

Moved by Commissioner Herbert, seconded by Commissioner Boley, to open the public hearing for item (a). Motion carried unanimously.
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Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to close the public hearing for item (a). Motion carried unanimously.
Play Video >

Moved by Commissioner Boley, seconded by Commissioner Larsen, to open the public hearing for item (d). Motion carried unanimously.
Play Video >

Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to close the public hearing for item (d). Motion carried unanimously.
Play Video >

Moved by Commissioner Boley, seconded by Commissioner Larsen, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading, Ordinance No. 9191, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 900 block of New Hampshire Street. Motion carried unanimously.
Play Video >

Moved by Vice Mayor Soden, seconded by Commissioner Larsen, approve street event permit for the 2016 Art Tougeau Parade and Final Friday Event on Friday, May 27, 2016, to Saturday, May 28, 2016, for the closure of the 900 block of New Hampshire Street. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Boley, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading, Ordinance No. 9185, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 100 block of east 8th Street, and the 900 block of New Hampshire Street. Motion carried unanimously.
Play Video >

Moved by Larsen, seconded by Vice Mayor Soden, to approve the street event permit for the 2016 Lawrence Busker Fest for Friday, May 27, 2016, to Sunday, May 29, 2016. The event will be held in the 100 block of east 8th Street, the 900 block of New Hampshire Street, and in front of the US Bank (not in the right of way). Motion carried unanimously.
Play Video >

 

4.       Conduct a public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places:    Staff Memo & Attachments Play Video >

a)       L-15-00075: 1345 West Campus Road, Chi Omega House

Staff Report & Attachments

b)       L-15-00385: 1005 Sunset Drive, Fuller House  Staff Report & Attachments

c)       L-15-00429: 304 and 302 Indiana Street, Zimmerman House and Zimmerman Carriage House   Staff Report & Attachments

d)       L-15-00501: 1624 Indiana Street, Beal House

Staff Report & Attachments

 

Moved by Commissioner Boley, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Boley, seconded by Vice Mayor Soden, to adopt on first reading, Ordinance No. 9187, for landmark designation of 1345 West Campus Road; Ordinance No. 9188, for landmark designation of 1005 Sunset Drive; Ordinance No. 9189, for landmark designation of 304 and 302 Indiana Street; and Ordinance No. 9190, for landmark designation of 1624 Indiana Street. Motion carried unanimously.
Play Video >

 

5.        Consider motion to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel matters.  The justification for the executive session is to keep non-elected personnel matters confidential at this time.  The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session. Play Video >

Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to recess into executive session at 8:20 pm for approximately 30 minutes for the purpose of discussing non-elected personnel matters. The justification for the executive session is to keep non-elected personnel matters confidential at this time. The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session. Motion carried unanimously.
Play Video >

 

ACTION:        Approve motion, if appropriate.

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments Play Video >

 

H.        COMMISSION ITEMS: City Commission Work Plan Play Video >

 

I.         CALENDAR:   Meeting List Play Video >

 

·                     Martin Luther King, Jr. events:

o   Sunday, January 17, 6:30 p.m. – Gospel Musical.  Location:  Free Methodist Church

o   Monday, January 18:

§  7:30 a.m. - Community Breakfast at Maceli’s

§  4:30 p.m. – Candlelight Vigil at KU Campus, Strong Hall

§  5:15 p.m. – Theatre Group Performance at Kansas Union

o   Tuesday, January 19:

§  5:00 - 7:00 p.m. – New York School Chili Feed.

o   Thursday, January 21:

§  3:00 p.m. – SUA Tea @ 3, with I Have a Dream speech at Kansas Union, 4^th Floor

§  6:30 p.m. – Lawrence School District MLK Awards Event, South Middle School.

         

·                     City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.

 

·                     Lawrence Chamber of Commerce Annual Meeting, Friday, January 29, 5:30 – 9:30 p.m.  Location:  Abe & Jake’s Landing, 8 East 6^th Street.

 

·                     City offices closed Monday, February 15, in observance of Presidents’ Day.

 

·                     City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m.  Location:  Douglas County Fairgrounds, Building 21 – 2120 Harper Street.

 

·                     National League of Cities Congressional City Conference, March 5 – 9, Washington DC.

 

 

*dates in bold indicate City Commission meeting date

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to adjourn at 8:55 p.m. Motion carried unanimously.
Play Video >

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Citizen Advisory Board for Fair and Impartial Policing:

Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:

One vacancy for a position that expires 09/30/17 and two vacancies for positions that expire 09/30/18. These positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

 

Douglas County Senior Services Board:

Two positions expired 12/31/15.  One is eligible for reappointment to additional terms and the other position is vacant.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

 

Fire Code Board of Appeals:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Historic Resources Commission:

Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.

 

Homeless Issues Advisory Committee:

One position expired 12/31/15 and is eligible for reappointment to additional terms.

 

Joint Economic Development Council:

One vacancy for a position that expired 10/31/15.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Mechanical Board of Appeals:

One position expires 03/31/16.

 

Mental Health Board:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Plumbing Code Board of Appeals:

Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

 

Public Health Board:

One position expires 03/31/16 and is not eligible for reappointment.

 

Public Incentive Review Committee:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Public Library Board:

Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/15. 

 

Sales Tax Audit Committee:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

Three positions expired 12/31/15 and are eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.