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CITY COMMISSION
MEETING AGENDA
July 9, 2013 – 4:00 p.m.
(Posted on webpage at 4:45 p.m. on 07/03/13)
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Update:
07/09/13 @ 3:00 p.m.:
- Updated the City Commission Study Session.
07/08/13 @ 4:30 p.m.:
- Added additional correspondence to the budget study session;
- Added additional information and a revised Traffic Control Plan to Regular Agenda Item No. 1 – 900 New Hampshire;
- Changed language on Regular Agenda Item No. 2 from Langston Commons to Kellyn Addition, and added correspondence to Item No. 2c;
A. STUDY SESSION:
1. City Commission study session on the City Manager’s 2014 Recommended Budget. Agenda & Attachments - Updated 07/09/13
After a short break, the regularly scheduled City Commission Meeting
will begin at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of July, 2013 as Parks and Recreation Month.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/11/13 and 06/18/13.
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meeting of 06/11/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Award Bid No. B1340 to paint the indoor aquatic center pool for the Parks & Recreation Department to the low bidder, J.F. McGivern, Inc., for $48,890. Bid Memo
b) Approve purchase of software licenses off the State of Kansas Contract from SHI for the Police Department for a total of $20,024. Staff Memo & Attachments
c) Approve request for one-time general fund allocation in the amount of $25,000 to Just Food, Inc. for purchase of Refrigerated Box Truck. Staff Memo
6. Adopt Resolution No. 7029, authorizing the issuance of general obligation bonds for the purchase of equipment for the curbside recycling program. Staff Memo & Attachments
7. Approve rezoning, Z-13-00145, approximately 46 acres located south of the intersection of E 25th Street & Franklin Park Circle from PID (Planned Industrial Development) District to IG (General Industrial) District. Submitted by Bartlett & West, for Douglas County Board of Commissioners, property owner of record. Adopt on first reading, Ordinance No. 8878, to rezone (Z-13-00145) approximately 46 acres located south of the intersection of E 25th Street & Franklin Park Circle from PID (Planned Industrial Development) District to IG (General Industrial) District. (PC Item 2A; approved 7-0-1 on 6/24/13) Staff Report Permitted Uses Rezoning Exhibit Map of Area PC Minutes
8. Receive request for changes to the City of Lawrence Code, Chapter V, Article 18, regarding signs; refer to the Sign Code Board of Appeals for recommendations.
9. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of the 100 block of E 8th Street from 1:30 p.m. – 11:00 p.m. on Thursday, October 3, 2013, for the Homecoming Pep Rally, and adopt on first reading, Ordinance No. 8885, allowing the possession and consumption of alcohol on the 100 block of E 8th Street during the event. Staff Memo & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider the following items for the new development at 900 New Hampshire Street: Staff Memo Traffic Control Plan - Revised 07/08/13 Site Plan Right-of-Way Agreement Landscape Plan Building Elevations Renderings - Added 07/08/13 Traffic Control Plan (clarifying street lane closures) - Added 07/08/13 Perspective Drawings - Added 07/08/13
a) Site Plan SP-12-00278 including building elevations;
b) License Agreement for use of a portion of the City’s Right of Way; and
c) Construction Traffic Control Plan.
ACTION: Approve Site Plan (SP-12-00278) and authorize the City Manager to enter into a license agreement, if appropriate.
2. Consider the following items related to Kellyn Addition Langston Commons,
generally located on the northwest corner of Queens Road and Overland Drive:
a) Consider rezoning, Z-13-00149, approximately 21.54 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. Submitted by Highland Construction Inc., for Prairie Rose Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 8879, to rezone (Z-13-00149) approximately 21.54 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3A; approved 8-0 on 6/24/13) Staff Report Map of Area Zoning Exhibit PC Minutes Correspondence
ACTION: Approve rezoning Z-13-00149 of approximately 21.54 acres from UR District to RS7, if appropriate.
b) Consider rezoning, Z-13-00165, approximately 3.34 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. Submitted by Highland Construction Inc., for Prairie Rose Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 8880, to rezone (Z-13-00165) approximately 3.34 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3B; approved 8-0 on 6/24/13) Staff Report Map of Area Zoning Exhibit PC Minutes Correspondence
ACTION: Approve rezoning Z-13-00165 of approximately 3.34 acres from UR District to RS5, if appropriate.
c) Consider rezoning, Z-13-00166, approximately 15.89 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. Submitted by Highland Construction Inc., for Prairie Rose Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 8881, to rezone (Z-13-00166) approximately 15.89 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3C; approved 7-1 on 6/24/13) Staff Report Map of Area Zoning Exhibit PC Minutes Correspondence - Updated 07/08/13
ACTION: Approve rezoning Z-13-00166 of approximately 15.89 acres from UR District to RM12, if appropriate.
3. Consider authorizing publication of the 2014 Budget Summary and establishing July 23, 2013 as the public hearing date. This establishes the maximum budget authority and property tax mill levy for the 2014 budget. Staff Memo & Attachments
ACTION: Authorize publication of the 2014 Budget Summary and establish July 23, 2013 as the public hearing date, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List 2014 Budget Process Calendar
· Ground Breaking Ceremony for Marriott Hotel, 9th and New Hampshire, 11:30 a.m. Location: Intersection of 9th and New Hampshire.
· City Commissioners invited to attend lunch with Planning Commissioners during their annual PC Orientation, Friday, July 12, 12:00 – 1:30 p.m. Location: City Commission Room.
· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.
· City employee appreciation picnic, Saturday, August 3, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· City Band Concert to commemorate the 150th anniversary of Quantrill’s Raid on Lawrence, Sunday, August 18, 6:30 – 8:00 p.m. Location: South Park.
· National League of Cities Congress of Cities and Exposition, November 13 – 16. Location: Seattle, WA.
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J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
Four positions will become vacant beginning July 1. One position expires 07/01/13, one position expires 07/01/14, and two positions expire 07/01/16.
Douglas County Senior Services Board:
Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.