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CITY COMMISSION

MEETING AGENDA

October 4, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 09/29/11)

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Updates:

10/04/11 @ 12:30 p.m.:

Added the United Way Proclamation;
Added a staff memo to Consent Agenda Item No. 9 – Eagle Bend Golf Course fees;
Added additional correspondence to Regular Agenda Item No. 1 – Congregate living;
Added an updated staff memo and additional correspondence to Regular Agenda Item No. 2 – over occupancy limits; and
Updated the Future Agenda Memo

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of the Hiratsuka 20^th Anniversary Delegation.

2. Proclaim the week of October 9 – 15, 2011 as United Way Week.

3. Proclaim the month of October as Meet the Blind Month and October 15, 2011 as White Cane Safety Day.

4. Proclaim the month of October to be Community Planning Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/13/11.

2. Receive minutes from various boards and commissions:

Sales Tax Audit Committee meeting of 03/15/11

Planning Commission meetings of 08/22-24/11

Sustainability Advisory Board meeting of 08/10/11

Historic Resources Commission meeting of 07/21/11

Mental Health Board meeting of 08/30/11

Hospital Board meeting of 08/17/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set a bid date of November 01, 2011 for Bid No. B1148; Purchase of Submersible Wastewater Pumps required for Priority Group I pump stations included in Project UT0919CS General Wastewater Pumping Station Improvements. Staff Memo & Attachments

b) Authorize the purchase of new cardio equipment for the Community Building and Holcom Park Recreation Center using vendors from the 2011 State of Kansas joint purchasing agreement. Bid Memo

7. Adopt on second and final reading Ordinance No. 8672, prohibiting discrimination on the basis of gender identity in housing, public accommodations, and employment within the City limits of Lawrence, Kansas. Staff Memo Correspondence

8. Approve Site Plan, SP-8-52-11, for a sidewalk hospitality area for Fuzzy’s Tacos Restaurant to be located at 1115 Massachusetts Street. Submitted by John W. Records for Qandil Properties, LC, property owner of record. Approve sidewalk dining and hospitality license for Fuzzy’s Taco Restaurant, 1115 Massachusetts Street. Staff Report Site Plan

9. Approve changes to fees charged at Eagle Bend Golf Course, effective January 1, 2012. Staff Memo & Attachments Additional Information Staff Memo - Added 10/04/11

10. Authorize the City Manager to execute appropriate agreements with the Kansas Turnpike Authority (KTA) for the use of KTA property at Lawrence exits/round-a-bouts for landscape improvements and appropriate signage. Staff Memo & Attachments

11. Authorize Staff to Negotiate an Engineering Services Agreement with Black & Veatch for Project UT1102KA Kaw WTP Raw Water Intake. Staff Memo & Attachments

12. Authorize Staff to advertise Request for Proposals R1110 and R1111 for Engineering Services for Projects UT1201 - 2012 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program. Staff Memo

13. Authorize the City Manager to execute a License Agreement with AFAD, Inc., d/b/a Briggs Automotive Group, allowing it to use the City Rights of Way at Four Wheel Drive and West 29th Terrace for the placement of approximately 350 feet of fiber optic cable in accordance with the terms of that License Agreement. Staff Memo & Attachments

14. Authorize the Mayor to execute a Cooperation Agreement with Social and Rehabilitation Services (SRS) for the State of Kansas and the Board of County Commissioners of Douglas County, Kansas agreeing that the City will pay $225,000 in ten payments of $22,500 to provide temporary funding assistance to SRS.

15. Approve as signs of community interest, a request from United Way of Douglas County, to install banners at various locations from October 1 – December 16. The vinyl banners will be 5 ft x 2.5 ft and will be displayed on the outside of United Way Community Partner buildings.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider land use information related to recently adopted code amendments for Congregate Living and Multi-Dwelling Structures. (Requested by City Commission at its July 12, 2011 regular meeting) Staff Memo Map of Zoning & Residential Housing CC Minutes of 06/21/11 Correspondence - Updated 10/04/11

ACTION: Review memo and information and direct staff as appropriate.

2. Consider staff recommendations regarding enforcing occupancy limits for unrelated persons in single-family and multi-family residential districts. Staff Memo - Revised 10/04/11 Rental Application Correspondence - Updated 10/04/11

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 10/04/11

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Hiratsuka 20^th Anniversary Delegation luncheon with City Commission and staff, Tuesday, October 4, 12:30 p.m. Location: 4^th Floor, City Hall.

· Hiratsuka 20^th Anniversary Delegation recognition at the October 4 City Commission meeting.

· Hiratsuka 20^th Anniversary Delegation “Gala”, Wednesday, October 5, 6:30 – 11:00 p.m. Location: Lawrence Country Club.

· United Way Picnic, Wednesday, October 12. Details to follow.

· Retiree Attraction Task Force meeting, Wednesday, October 12, 12:00 p.m. Location: Chamber of Commerce.

· 2011 Valor Public Safety Awards luncheon, Tuesday, October 18, 11:00 a.m.

Location: Holiday Inn/Holidome – Regency Ballroom.

· City Commission Study Session with Parks & Recreation Advisory Board, Tuesday, October 25, 4:00 – 5:30 p.m. Location: City Commission Room.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12. Location: Phoenix, AZ.

· Employee Service Awards, Thursday, November 17, 11:30 a.m. – 1:30 p.m. Location: 4-H Grounds, Building 21, 2120 Harper Street.

· November 22 City Commission Meeting will start at 5:00 p.m. This meeting is planned to be short.

· City offices closed November 24 and November 25 in observance of the Thanksgiving holiday.

· November 29 City Commission Meeting canceled due to it being the fifth Tuesday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.