Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	Philip Ciesielski – Assistant Director of Utilities
CC:	Dave Wagner – Director of Utilities Mike Lawless – Assistant Director of Utilities Beth Frailey Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent
Date:	September 27, 2011
RE:	Agenda Item – Authorize Staff to Negotiate an Engineering Services Agreement for Project UT1102KA Kaw WTP Raw Water Intake

Please include the following item on the City Commission Agenda for consideration at the October 4, 2011 meeting:

Authorize Staff to Negotiate an Engineering Services Agreement with Black & Veatch for Project UT1102KA Kaw WTP Raw Water Intake.

Project Description 

The project will provide for an evaluation of raw water intake and pumping strategies for the Kaw WTP resulting in a recommendation for an additional raw water intake facility. The project will also include an assessment of the existing facilities and recommendations for modifications, or actions, to mitigate current sand and future zebra mussel impacts. See the attached map for location reference.

Project History

In 2007 Burns & McDonnell completed a study of the Kaw Water Treatment Plant raw water supply and low service pumping facilities. The recommended capacity improvements to replace the raw water pumps at Low Service Pump Station 2 were completed in April 2008. The report provided an evaluation of raw water intake options and budgetary project costs. This information, along with information from the pending Water Master Plan, serves as the basis for the current project.

On August 9, 2011 the City Commission authorized staff to advertise a Request for Proposals for engineering services related to the project.

On September 9, 2011 proposals were received from two firms; Burns & McDonnell and Black & Veatch.

Project Status

A review committee consisting of Department of Utilities staff evaluated the two proposals. Staff consistently ranked Black & Veatch as the highest qualified respondent for the project. As indicated in the RFP the following criteria were used to rate the responses:

Project qualifications & experience

Project staff & their experience with similar projects

Project knowledge & approach

Schedule

The schedule; firm and proposed team member’s previous project experience related to intakes and wells; experience of sub-consultant with river flow, and sediment transport modeling; and proposed project concepts for not only new facilities but possible enhancements to the existing structures and operations presented by Black & Veatch scored their proposal higher than that of Burns & McDonnell.

Project Funding: The project is included in the Department of Utilities 2012 Rate Plan and Capital Improvement Program.

Action Request: Authorize Staff to Negotiate an Engineering Services Agreement with Black & Veatch for Project UT1102KA Kaw WTP Raw Water Intake.

Thank you for your assistance. Please advise if you have any questions.