CITY
COMMISSION
MEETING AGENDA
March 29, 2011 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/24/11)
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Updates:
03/28/11 @ 2:45 p.m.:
- Added as Consent Agenda Item No. 12 – Authorize the City Manager to execute a License Agreement for Temporary Construction Access and Construction Staging with The Bowersock Mills & Power Company.
- Remove Regular Agenda Item No. 2 – adopting on first and second reading, Ordinance No. 8624, regarding bottles downtown.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of April, 2011 as Read Across Lawrence Month.
2. Proclaim the month of April, 2011 as Mathematics Awareness Month.
3. Proclaim the week of April 4 – 10, 2011 as Public Health Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/25/11.
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meeting of 03/08/11
Sales Tax Audit Committee meeting of 09/02/10
Public Health Board meeting of 01/24/11
Sister Cities Advisory Board meetings of 01/12/11 and 02/09/11
Lawrence Cultural Arts Commission meeting of 02/09/11
Board of Zoning Appeals meeting of 02/03/11
Historic Resources Commission meetings of 01/20/11 and 02/17/11
Lawrence Memorial Hospital Board meeting of 02/16/11
Community Development Advisory Committee meeting of 02/10/11
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve sale of surplus equipment on Gov Deals. Staff Memo
b) Rescind Olathe Ford’s previously awarded bid approved March 15, 2011. Apply local purchasing preference policy and award bid for two (2) half-ton pickups for the Public Works Department to Laird Noller Automotive for $23,225 each, for a total bid of $46,450. Bid Memo & Attachments
c) Authorize purchase of a wheel loader to Murphy Tractor in the amount of $120,590 with a guaranteed buy back option of $107,500 at the end of three years. Bid Memo
d) Waive bidding requirements and approve the sole source rental and purchase of PMSI rental equipment and materials in the amount of $147,071.57 and approve the use of contract labor in the amount of $20,108 for Project PW1110, 2011 Crack Sealing Program. Staff Memo & Attachments
e) Award bid for Project No. PW1107, LED Downtown Lighting, to Stanion Wholesale Electric in the amount of $148,895. Approve the purchase of 15 additional units at the bid price of $1,488.95 ($22,334.25) for a total bid award of $171,229.25, to maximize total grant amount available. Bid Memo & Attachments
f) Award bid for Bid Number B1101, Project UT0922CS, Airport Area Sanitary Sewer Improvements, to the second low bidder, Schmidtlein Excavating, Inc., for $411,033.70 and authorize the City Manager to execute the contract. Bid Memo & Attachments
g) Award bid for Planning and Development Services contract blight mowing to Vernon’s Lawn and Picture Perfect Lawns at the rate of $35.00 per hour. Bid Memo
h) Approve the sole source purchase of five (5) Motorola MW 810 Mobile Data Computers for the Police Department from Topeka FM for $29,064.40. Staff Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8616, for the renewal of a Special Use Permit (SUP-12-10-10) and to increase the maximum occupancy year round from 57 persons to 81 persons for Lawrence Community Shelter, located at 944 Kentucky Street/214 W. 10th Street . Approved on first reading by the City Commission (3-2) on 3/15/11. (PC Item 2; approved 6-1 on 2/23/11)
b) Ordinance No. 8617, for the Rezoning (Z-12-16-10) of approximately .27 acres from RM24 (Multi-Dwelling Residential) to CN1 (Inner Neighborhood Commercial), located at 313 E. 8th Street (PC Item 3; approved 7-0 on 2/23/11)
c) Ordinance No. 8618, for the Rezoning (Z-12-19-10) of approximately 3.47 acres from PCD (Planned Commercial Development-Monterey Center) to CN2 (Neighborhood Commercial Center), located at 4000 W. 6th Street (PC Item 4A; approved 7-0 on 2/23/11)
d) Ordinance No. 8619, for Special Use Permit (SP-12-9-10) for a drive through window in a retail center located at 4000 W. 6th Street. (PC Item 4B; approved on 2/23/11)
e) Ordinance No. 8622, amending eligibility criteria for serving as a member of the Electrical Code Board of Appeals.
8. Authorize staff to proceed with the development of an agreement with Airport Development Group, Inc. for the Wildlife Hazard Assessment at the Lawrence Municipal Airport. Staff Memo
9. Authorize City Manager to sign State Agreement No. 17-11 for an access opening along W. 6th Street, west of George Williams Way, for the Mercato Development. Staff Memo & Attachments
10. Receive 2010 annual report on Infrastructure and Transit Sales Taxes as approved by the Sales Tax Audit Committee on March 15, 2011. Report List of Expenditures
11. Authorize the Mayor to sign a Subordination Agreement for Preston and C. Jane Hoyt, 3817 Overland Drive. Staff Memo
12. Authorize the City Manager to execute a License Agreement for Temporary Construction Access and Construction Staging with The Bowersock Mills & Power Company. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving a Temporary Use of Public Right-of-Way Permit for various city streets from 7:30 a.m. to 11:00 a.m. on Sunday, April 17, 2011, for the Kansas Half Marathon, and donation of city services in support of the event. Staff Memo and Attachments
ACTION: Approve a Temporary Use of Public Right-of-Way Permit for various city streets from 7:30 a.m. to 11:00 a.m. on Sunday, April 17, 2011, for the Kansas Half Marathon, and donation of city services in support of the event, if appropriate.
2. Consider
adopting on first and second reading, Ordinance No.
8624, prohibiting the possession of glass bottles or glass containers in
the Downtown District during specified hours during the final four weekend,
April 2 – April 5, 2011. Staff
Memo & Attachments
ACTION: Declare
an emergency and adopt on first and second reading, Ordinance no. 8624,
prohibiting the possession of glass bottles or glass containers in the Downtown
District April 2 – April 5, 2011, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public Meeting, Monday, March 28, 7:00 p.m. to discuss the design and concept planning for the public library expansion and renovation project. Location: Lawrence Public Library, 7th and Vermont Streets.
· Public Incentive Review Committee meeting, Tuesday, March 29, 4:00 p.m. Location: City Commission Room, First Floor, City Hall.
· Public Meeting, Wednesday, March 30, 5:00 – 6:00 p.m. to discuss making the parking lot in the 1000 block of Vermont Street a ten hour parking lot. Location: City Commission Room, First Floor of City Hall.
· Solid Waste Task Force Meeting, Thursday, April 7, 5:30 p.m. Location: City Commission Room, First Floor of City Hall.
· State of the City Address and installation of new Commissioners and Mayor and Vice-Mayor on Tuesday, April 12.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipefitters:
One position expires 04/30/11 and is eligible for reappointment to an additional term.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Two additional positions expire 03/31/11. Both positions are at-large positions.
Historic Resources Commission:
Two positions expired 03/01/11. Eligibility requirements exist for this board.
Two vacancies for terms that expired 11/30/10. One vacancy for a term that expires 11/30/11. One position expired 11/30/10 and is eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Mechanical Code Board of Appeals:
Two positions expire 03/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. Eligibility requirements exist for this board.
Public Incentive Review Committee:
One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.
Two positions expire 04/30/11. Both are eligible for reappointment to additional terms.
Two positions expire 04/30/11 and are eligible for reappointment to additional terms.
Two positions expired 12/31/10. Both are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Three positions expire 04/30/11. Two are eligible for reappointment to additional terms and one is not eligible for reappointment.