Lawrence Sister Cities Advisory Board
January 12, 2011
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MEMBERS PRESENT: |
Linda Hyler, Jon Josserand, Ken Albrecht, James Hilliard, Kelly Herndon, Gina Ross, Bob Moody, Lynn Ground, Kathleen Hodge, Darrel Ward |
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MEMBERS ABSENT: |
Bill Keel, Michael Kennedy, Dennis Christilles. |
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STAFF LIAISON PRESENT: |
Diane Stoddard |
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PUBLIC PRESENT: |
Chip Blaser, DCCF |
The meeting was brought to order at 5:30 pm in the Lawrence City Commission chambers by Vice-Chair Hyler.
DCCF Investments Committee (Ground)
Chip Blaser attended the meeting at the invitation of the Board to discuss the recent allocation request of the board.
Blaser reviewed for the board how most of the DCCF investments are pooled, how DCCF works with their professional investment management, and how other organizations choose to work with DCCF. Most of their investing organizations choose to have their investments placed into DCCF’s pooled investments. Some choose to have their investments in more conservative money market accounts.
Discussion ensued. Members of the board asked questions about how the sister cities investments should be structured. It appears that this is an issue of whether the sister cities board wishes to partake of professional management versus maintaining the independent responsibility of making investment decisions.
It was decided to re-refer this issue to the sister cities committee charged with this issue, and for the board to further consider this issue.
The board thanked Mr. Blaser for his attendance.
Review of Minutes (Josserand)
The minutes were approved for the December 2010 meeting as previously distributed.
Treasurer’s Report (Herndon)
Herndon distributed a spreadsheet showing the accounting activity through the end of the year. She will distribute more information at the February meeting. She indicated she has received approximately 55 membership renewals for 2011.
Herndon recently reviewed the status of reconciliation of expenses for the Eutin 2010 trip with the trip coordinator. The committee appointed to review this issue determined a number of policies to guide this reconciliation and recommended the amount based on these policies and Herndon’s calculations. A motion was made and passed which would provide the recommended reimbursement to the trip coordinator. (The amount of recommended reimbursement was $625.27)
Herndon also indicated that she expected a refund to the trip account of an outstanding unused Eurail Pass would provide $246 income to the Eutin trip account.
Membership Development (Josserand)
Josserand indicated that after processing of the 2011 renewals received so far, that a reminder membership renewal notices would be sent next month to recent members and contributors.
20th Anniversary Hiratsuka/Friends of Hiratsuka – (Hilliard)
Nothing new. The matter of timing of receiving of checks from families of Hiratsuka exchange families was briefly discussed.
Next Scheduled Meeting: February 9, 2011, 5:30 pm at City Hall