February 10, 2011 Minutes (City Commission Room)
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MEMBERS PRESENT: |
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Deron Belt, Quinn Miller, Julie Mitchell, Vern Norwood, Brenda Nunez, Aimee Polson, Patti Welty |
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MEMBERS ABSENT: |
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Roberta Suenram, David Teixeira |
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STAFF PRESENT: |
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Danelle Dresslar, Margene Swarts |
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PUBLIC PRESENT: |
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Chair Mitchell called the meeting to order at 5:30 pm.
1. Introductions
Members and staff introduced themselves.
2. Approval of the January 27, 2011 Minutes.
Norwood pointed out a typographical error on the January 27 minutes. Staff will correct.
Norwood moved to approve the CDAC meeting minutes from January 27, 2011. The motion was seconded by Welty and passed 7-0.
3. Review of 1/27/2011 Allocation Decisions.
Swarts said that after the 1/27/2011 meeting staff had talked to Rebecca Buford about Tenants to Homeowner’s, Inc. (TTH) Blighted Housing Program application. TTH has requested to withdraw application 18c – Blighted Housing Rehab and Resale Project for this grant year. Buford said that because TTH had received additional funding in the Neighborhood Stabilization Program grant, they are going to be able to use some of those funds for a few foreclosures. In addition, they have enough funding to work through their current list of projects, so there will be no lapse in activities by withdrawing this application. This will be a program that will potentially be reapplied for in next year’s grant process.
Swarts said that staff suggests that since the CDAC funded most other items on the list, they consider fully funding the Oread Lighted Path and putting the remaining funding toward the Public Works Sidewalk Project. Swarts spoke to Shoeb Uddin and he indicated that with some funding they can still do some work towards the program. Swarts said that the TTH application was funded at $126,523. If the CDAC wanted to look at the Public Works projects to fully fund the Oread Lighted Pathway at $137,010 the remaining amount would be $89,513.
Polson said that she would like to discuss the bus project again. She said while it is not housing, the service impacts people who need transportation.
Welty suggested looking at additional funding for the CDD programs such as Comprehensive Rehabilitation, Weatherization, Emergency Loans, and Furnace Loans.
Swarts said that looking at what has been allocated, staff feels comfortable that there is adequate funding. She said staff’s sense is putting funds towards the Public Works projects will give them the opportunity to do those projects.
Miller asked if there were any other zero funded projects they needed to review.
Swarts said that the committee zero funded several Oread projects, the Boys and Girls Club bus request, and the Public Works sidewalks.
Belt said that the CDAC could look at fully funding the Oread crosswalk and signage application, and then distribute the remaining to the Sidewalks. He said that as a pedestrian he supported the sidewalk project.
Belt moved to fully fund 4d, Oread Neighborhood Association Crosswalk Striping and Signage, in the amount of $8,925; to fully fund 14b, Public Works KU/Oread/Downtown Lighted Pedestrian Pathway in the amount of $137,010; and to fund 14a, Public Works Sidewalk Project in the amount of $83,063. Polson seconded the motion.
Norwood offered a friendly amendment to remove 14a from the motion. Belt and Polson accepted the friendly amendment.
The motion passed 7-0.
Norwood said that she would like a refresher on the Sidewalk project.
Swarts explained this was the program the Shoeb Uddin spoke about in the January 27 meeting. It is the program for sidewalk infill and replacement. The one particular project that was identified in this year’s application was on Iowa. The purpose of the program is getting sidewalks where they do not already exist in low-moderate income neighborhoods, as well as replacing those that are in need of repair.
Polson moved to fund 14a, Public Works Sidewalk Project in the amount of $83,063. Belt seconded the motion, which passed 7-0.
4. Discuss CDBG Public Services.
Prior to beginning the Public Services discussion, Nunez moved to fully fund 19f, Community Development Division Administration, in the amount of $174,706 for CDBG and in the amount of $39,278 for HOME; and 16b, Lawrence-Douglas County Housing Authority TBRA Administration in the amount of $30,000. Miller seconded the motion, which passed 7-0.
Polson said that she noted in looking at the applications that the Salvation Army’s funding request is a very small part of the overall agency budget.
Polson moved to zero fund 10a, The Salvation Army Feeding Program - $15,457; and 10b, The Salvation Army Transitional Housing Program - $16,054. Welty seconded the motion, which passed 6-1.
Welty moved to fund 9a, The Lawrence Community Shelter Operations in the amount of $40,000. Miller seconded the motion, which passed 7-0.
The CDAC discussed several aspects of the neighborhood association requests, and determined that any funding allocation to a neighborhood association will include a stipulation that no CDBG funding can be utilized for LAN dues, payments to the Kansas Secretary of State, and any ancillary employee taxes.
Swarts added that staff looked at the coordinator requests for the neighborhoods and there is a disparity among what coordinators are paid and how many hours are worked, in the different neighborhoods. She created a spreadsheet that breaks down each coordinator request and will provide that to the committee. Unfortunately, she did not have it available for this meeting.
Belt asked how that disparity had been handled in the past.
Swarts said that in the past the committee has done this several ways. One way is to implement a flat amount for coordinators and the neighborhood association makes the decision how to distribute the funding or the committee has also dictated the total salary amount for each neighborhood association.
Swarts said that the remaining balance of the Public Services allocation was $59,406.
Polson moved to fund 3a, North Lawrence Improvement Association Operating/Coordinator/Clean Up Expenses in the amount of $6,700 (Coordinator funding in the amount of $2,800). Welty seconded the motion. The motion passed 7-0.
Polson moved to fully fund 7a, Douglas County AIDS Project Emergency Assistance Program in the amount of $5,000. Belt seconded the motion. The motion passed 7-0.
Polson moved to fund 2a, East Lawrence Neighborhood Association Operating and Coordinator Expenses in the amount of $9,512 (Coordinator funding in the amount of $4,578). Norwood seconded the motion. The motion passed 6-0 (Belt Abstaining).
Swarts indicated that there was $38,154 left for Public Service funding.
Belt moved to fully fund 6a, The Ballard Community Center Emergency Service Council in the amount of $20,000. Welty seconded the motion. The motion passed 6-1.
Welty moved to fund Pinckney Neighborhood Association Coordinator and Operating expenses in the amount of $6,300 (Coordinator funding in the amount of $3,000). Nunez seconded the motion. The motion passed 7-0.
Polson moved to fund Oread Neighborhood Association Operating and Coordinator Expenses in the amount of $9,800. (Coordinator funding in the amount of $5,760). Welty seconded the motion. The motion passed 7-0.
Polson moved to fund 9a, The Lawrence Community Shelter Operations in the amount of $42,054. Welty seconded the motion. The motion passed 7-0.
5. Miscellaneous/Calendar
Swarts said that the next meetings would fall on February 24, March 10, and March 24. The April 14 meeting will be the public hearing and the April 28 meeting will be cancelled due to a staff conflict. The CDAC can determine what they want to discuss over those meetings, and they can additionally look at items such as by-laws and starting the planning process for the next grant year. They will also get a chance to look at their summer calendar to determine if there will be a need to meet during the summer months.
Polson asked when the finalized numbers from HUD would be released.
Swarts said that is unknown at this time as it is still being discussed at the federal level. It appears there will be cuts for 2011 and for the budget for 2012 as well. Estimates staff has seen recently are around 7%. There may be some tough decisions to make moving forward as the 2011 budget goes through its legislative process and the 2012 budget is in its planning processes.
6. Public Comment
There was no public comment.
7. Adjourn
Polson moved to
adjourn the February 10, 2011 meeting of the CDAC at 7:00 pm. The motion
was seconded by Norwood and passed 7-0.
Attendance Record
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Members |
Jan 13 |
Jan 27 |
Feb 10 |
Feb 24 |
Mar 11 |
Mar 24 |
Apr 14 |
Apr 28 |
May |
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Deron Belt |
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Quinn Miller |
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Julie Mitchell |
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Vern Norwood |
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Brenda Nunez |
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Aimee Polson |
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Roberta Suenram |
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E |
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David Teixeira |
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Patti Welty |
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Vacant |
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Vacant |
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E Excused Absence