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CITY COMMISSION

MEETING AGENDA

November 23, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 11/18/10)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Friday, November 26, 2010 as the Salvation Army Christmas Kettle Kick-Off Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 10/19/10 and 10/26/10.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 09/08/10

Public Health Board meeting of 09/20/10

Planning Commission meeting of 10/25-27/10

Human Relations Commission meeting of 08/19/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award the bids for the Weatherization Program 2010 as follows: Bid Memo

i) Storm Windows to Advanced Glass for $40,927.75;

ii) Attic Insulation to Midwest Insulation for $38,631; and

iii) Weather-Stripping of Doors to Airtight Inc. for $4,907.02.

b) Approve Change Order No. 1 and Final to Kansas Heavy Construction, LLC, in the amount of $109,677.06 for the 2010 Overlay Program – Phase II. Staff Memo

c) Award 2011 Coordinated Printing Bid to Printing Solutions for $15,110. Bid Memo & Attachments

7. Adopt on first reading, Ordinance No. 8596, to establish a time limit for the loading zone along the south side of 22^nd Street adjacent to Schwegler School to 8am-9am and 3pm-4pm school days.

8. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8593, approving the Industrial Design Standards and adopting and incorporating by reference the Community Design Manual November 2010 Edition. Community Design Manual

b) Ordinance No. 8588, for Text Amendment (TA-4-5-10) to the City of Lawrence Land Development Code, Chapter 20. Incorporation By Reference

c) Ordinance No. 8589, establishing no parking along the south side of 11^th Street between Kentucky Street & Tennessee Street.

9. Adopt Resolution No. 6913, initiating eminent domain proceedings for acquisition of property interests for a stormwater improvement project located at 1710 W. 7^th Street. Staff Memo & Attachments

10. Approve extension request of formerly approved Site Plan, SP-05-34-07, for phase II of mini-warehouse storage, located at 808 E. 28^th Street. Staff Memo Site Plan

11. Authorize the Mayor to sign the Notice of Finding of No Significant Impact (FONSI) and Notice of Intent to Request Release of Funds and the Request for Release of Funds and Certification on behalf of the City and Lawrence Community Shelter for Federal Earmark grant B-10-SP-KS-0239. These are the required documents to release federal funds for the acquisition of the Shelter site at 3701 Franklin Park Circle. Staff Memo

12. Receive revised incentive application request from Plastikon Industries; refer to Public Incentives Review Committee for recommendation. Request Application

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive comments from Dietrich Earnhart regarding sidewalks along 18^th Street between Vermont Street and Tennessee Street. Request

ACTION: Receive comments.

2. Consider approving an amendment to the contract with Hamm’s Quarry for disposal of solid waste adjusting the per ton rate of municipal solid waste delivered to $24.50 in 2011 with an annual increase of three and a half percent (3.5%) per ton. Staff Memo Agreement

ACTION: Approve an amendment to the contract with Hamm’s Quarry for disposal of solid waste adjusting the per ton rate of municipal solid waste delivered to $24.50 in 2011 with an annual increase of three and a half percent (3.5%) per ton, if appropriate.

3. Consider the following items related to the planned Bowersock Mills and Power Company Hydroelectric Facility:

a) Conduct a public hearing regarding the issuance of $23,720,000 in Industrial Revenue Bonds on behalf of Bowersock Mills and Power Company for the purpose of financing a portion of the costs of acquiring, constructing and equipping a new hydroelectric powerhouse and all related facilities and equipment on the north bank of the Kansas River at the Bowersock Dam. Staff Memo

ACTION: Conduct public hearing and approve the issuance of $23,720,000 in Industrial Revenue Bonds on behalf of Bowersock Mills and Power Company for the purpose of financing a portion of the costs of acquiring, constructing, and equipping a new hydroelectric powerhouse and all related facilities and equipment on the north bank of the Kansas River at the Bowersock Dam, if appropriate.

b) Authorize the City Manager to execute the Ground Lease with the Bowersock Mills and Power Company for City park property located on the north side of the Kansas River immediately east of the Kansas River Bridge for the construction of a hydroelectric powerhouse in accordance with Special Use Permit SUP-3-4-10 and authorize the City Manager to execute the BMPC South Agreement concerning the lease of City park property on the south bank of the Kansas River to Bowersock Mills and Power Company. Staff Memo & Attachments

ACTION: Authorize the City Manager to execute the Ground Lease with the Bowersock Mills and Power Company for City property located on the north side of the Kansas River immediately east of the Kansas River Bridge for the construction of a hydroelectric powerhouse in accordance with Special Use Permit SUP-3-4-10 and authorize the City Manager to execute the BMPC South Agreement concerning the lease of City property on the south bank of the Kansas River to Bowersock Mills and Power Company, if appropriate.

4. Consider authorizing the City Manager and a contract negotiation team to negotiate a contract for architectural services with Gould Evans Associates for the library expansion and renovation project. (The Library Board of Trustees will meet earlier on November 23, 2010 to consider forwarding this recommendation to the City Commission.) Staff Memo

ACTION: Authorize City Manager and a contract negotiation team to negotiate a contract for architectural services with Gould Evans Associates for the library expansion and renovation project, if appropriate.

5. Consider adopting on first reading, Ordinance No. 8587, adopting the International Property Maintenance Code, 2009 Edition. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8587, adopting the International Property Maintenance Code, 2009 Edition, if appropriate.

6. Consider approving funding recommendations from the Social Services Advisory Board. Staff Memo & Attachments

ACTION: Approve funding as recommended from the Social Services Advisory Board, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.

· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1, 12:00 p.m. Location: Pachamama’s Restaurant. Invitation

· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.

· City Commission/Management Team Holiday Dessert Pot Luck, Wednesday, December 15, 6:00 p.m. – 8:00 p.m. Location: Carnegie Library.

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

· Legislative Breakfast – tentatively Tuesday, January 4. Location and time: TBD.

· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/10.

Building Code Board of Appeals:

Two positions expire 11/30/10. Eligibility requirements exist for this board.

Community Commission on Homelessness:

One vacancy that expired 06/30/10 (this term was extended to finish work on the Housing Vision. Replacement term will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.

Contractor Licensing Board:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council that expired 09/30/10.

Lawrence Alliance:

Six positions expire 11/30/10. All are eligible for reappointment to additional terms.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.

Sister Cities Advisory Board:

Five positions expire 12/31/10. All are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

Four positions expire 12/31/10. All are eligible for reappointment to additional terms.