Memorandum

City of Lawrence

City Manager’s Office

To:	David Corliss City Manager
From:	Megan Gilliland
cc:	Diane Stoddard Cynthia Wagner Jonathan Douglass
Date:	November 18, 2010
Re:	2011 Coordinated Printing Bid

Background:

For 2011, the City Manager’s Office worked with the internal Marketing and Communications Team to develop a list of pre-determined printing projects for the upcoming year.  These projects include the monthly city newsletter, most of the inserts used in the Utility Billing cycles, and a few operational printing needs.  These projects were combined into one bid to be awarded as a package to one printer.  By combining the projects together, the City is able to generally get better pricing than if projects were bid individually. 

There were a total of 11 projects bid as part of the Coordinated Printing Bid.  The City used the process of sealed bidding and received very competitive pricing for the bid package.  Each department has budgeted for the individual printing projects in their respective budgets.

This year, the City requested printers provide a total for stock paper (low or non-recycled paper) and a price quote for 30% post consumer waste recycled paper.  The difference between the stock and 20% post consumer waste totals is not within the 5% threshold to meet the City’s Environmental Purchasing Policy. 

The bid was sent directly to the following printers and placed online for other printers to review:

ALLEN PRESS                     

CONTROL PRINTING GROUP          

FORMGRAPHICS INC                

FULL BRIGHT SIGN & LIGHTING     

HARMONY PRINTING AND DEVELOPMENT

KALOS INC                       

LAWRENCE PRINTING SERVICE       

MAINLINE PRINTING                

MESERAULL PRINTING              

MINUTEMAN PRESS                 

OFFICE MAX                      

PILGRIM PAGE                    

PRINTING SOLUTIONS  

PRO-PRINT           

THE UPS STORE       

 The low bidder Printing Solutions met all specifications. The 2011 bid documents and a spreadsheet of printing project prices by printer is attached.

VENDOR	TOTAL
Printing Solutions	$15,110.00
Pride Enterprises	$18,035.00
Hall Printing	$18,593.00
Mainline Printing	$18,665.00
Printing Unlimited	$19,931.00
Universal Manufacturing	$19,532.80
Control Printing	$41,805.50
Minuteman Press	$45,414.94

Recommended Action:

Award the 2011 Coordinated Printing Bid to Printing Solutions in the amount of $15,110.00.